Office & Admin Jobs in Saudi Arabia

• Enter, update, and maintain accurate data in the company’s system.
• Process invoices, purchase orders, and inventory records.
• Verify and cross-check data for accuracy and completeness.
• Generate and compile reports related to stock, sales, and orders.
• Coordinate with warehouse and sales teams to ensure data consistency.
• Assist in administrative tasks related to data management.
• Ensure confidentiality and security of company information.

• Bachelor's degree in any field.
• Minimum of 1 year experience in data entry (FMCG experience preferred).
• Freshers are welcome to apply.
• Local Iqama transfer required, with at least 3 months valid Iqama.
• Preference for Indian Nationals.

• Proficiency in MS Excel, Word, and ERP software (preferred).
• Fast and accurate typing skills.
• Strong attention to detail and analytical skills.

• Ability to handle large volumes of data efficiently.
• Good communication skills in English (Arabic is a plus).
• Team player with strong organizational skills.

• Handle and coordinate active calendars
• Schedule and confirm meetings
• Ensure file organization based on office protocol
• Provide ad hoc support around office as needed

• Bachelor's degree or equivalent experience
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite

• Ensure billing is issued as per compliance and company policy.
• Submit invoices to customers within 2 days.
• Manage customer credit limits and terms.
• Follow up with customers to ensure invoice approval.
• Communicate discrepancies and resolution timelines efficiently.
• Provide collection details to accountants for receipt application.

• Degree in Accounting or related field.
• 35 years of relevant experience.
• Proficient in MS Office and experience with ERP (SAP preferred).
• Excellent communication skills and ability to maintain client relationships.

• Administrative and office support activities.
• Receptionist tasks such as fielding telephone calls and directing visitors.
• Managing messenger’s log and handling various transportation and document delivery tasks.
• Archiving documents and sorting out post.
• Ordering office stationery supplies.
• Managing staff medical insurance.
• Overseeing stock and inventory of printable stationery.

• Action-oriented and a self-starter with a pleasant personality.
• Must maintain a professional demeanor even in high-stress situations.
• Excellent time management skills and ability to multi-task.
• Willingness to learn new skills and undertake additional initiatives.
• Must be able to maintain confidentiality.

• Administrative and office support activities.
• Receptionist tasks such as fielding telephone calls and directing visitors.
• Managing messenger’s log and handling various transportation and document delivery tasks.
• Archiving documents and sorting out post.
• Ordering office stationery supplies.
• Managing staff medical insurance.
• Overseeing stock and inventory of printable stationery.

• Action-oriented and a self-starter with a pleasant personality.
• Must maintain a professional demeanor even in high-stress situations.
• Excellent time management skills and ability to multi-task.
• Willingness to learn new skills and undertake additional initiatives.
• Must be able to maintain confidentiality.

Secretary to the CEO will carry on the followings:

1. Calendar Management
2. Meeting Support
3. Communication
4. Document Preparation
5. Office coordination

The candidate with Diploma/Degree and excellent command of both English and Arabic required. One year experience in the same field with knowledge of MS Office.

• Provide administrative support to departments or individuals.
• Handle information requests and maintain filing systems.
• Alert the Manager about meetings or cancelations.
• Schedule meetings and arrange conference rooms.
• Prepare correspondence and manage travel arrangements.
• Plan event activities and take minutes of meetings.
• Relay phone calls and emails to appropriate departments.

• Provide administrative support to departments or individuals.
• Handle information requests and maintain filing systems.
• Alert the Manager about meetings or cancelations.
• Schedule meetings and arrange conference rooms.
• Prepare correspondence and manage travel arrangements.
• Plan event activities and take minutes of meetings.
• Relay phone calls and emails to appropriate departments.

• Data entry accurately and quickly.
• Effectively use Office programs.

• Full availability for work.
• Proficiency in using computers.

• Data Entry for Customs Clearance

• Data Entry for Customs Clearance

• Data Entry for Customs Clearance

• Operational Support:
  • Handle core administrative tasks: email follow-ups, scheduling, document organization, and data entry.
  • Manage inbound/outbound calls and assist with general inquiries.
  • Coordinate across departments to ensure alignment.
• Project Coordination:
  • Track internal projects, ensuring timelines and deliverables are met.
  • Assist in managing sprints and cross-functional dependencies.
  • Prepare and maintain status reports and meeting notes.
• Documentation & Internal Processes:
  • Organize and maintain digital files and knowledge bases.
  • Assist in preparing reports and internal communications.

• 2+ years in an administrative, operations, or coordinator role.
• Ability to manage multiple priorities in a fast-paced setting.

• Are extremely organized and proactive.
• Communicate clearly in English.
• Excel at prioritizing tasks.
• Are comfortable using collaboration tools like Slack and Google Workspace.

• Impactful role in a high-growth AI company.
• Room to grow and evolve your responsibilities.
• Collaborate with a talented team of AI experts.