Administrative assistant Jobs in Al kharj

• Manage complex diary and calendar tasks.
• Organize travel itineraries, manage visa applications, and handle expenses.
• Facilitate meetings, including minute taking and agenda preparation.
• Perform highly confidential administrative duties.
• Draft, edit, and review confidential correspondence.
• Compile statistical information, reports, and presentations.
• Oversee office management and additional secretarial tasks as needed.

• At least five (5) years of solid and continuous experience as a secretary or personal assistant.
• Excellent typing skills (minimum 55 wpm).
• Proficient in English with strong written and oral communication.
• Familiarity with Microsoft Office applications (Word™, Excel™, PowerPoint™).
• Attention to detail and the ability to thrive under pressure.
• Shorthand skills are desirable but not essential.

Job Title:

Executive Administrative Assistant to CEO

Company Overview

A leading company in the field of management and operation of restaurants in the Kingdom of Saudi Arabia, striving to provide the best services and innovative dining experiences. Our company is continuously expanding and looking for outstanding talents to support the executive leadership and achieve growth objectives.

Job Description

As an Executive Administrative Assistant, you will work directly under the supervision of the CEO and serve as a link between him and the rest of the work teams and external parties. The role requires high flexibility in work, the ability to take initiative, and advanced organizational and technical skills to ensure efficient and effective workflow.

Key Responsibilities

Managing the CEO's agenda:

Coordinating meetings and calls and organizing daily priorities.

Monitoring critical appointments and reminding of tasks.

Communication and follow-up:

Main Responsibilities and Tasks:

Managing the agenda and appointments: Organizing and managing the complex schedule of the CEO, including setting appointments, meetings, conferences, and trips, ensuring reminders for important dates, and providing necessary materials.

Communication and correspondence: Efficiently and professionally handling phone calls, emails, and incoming and outgoing mail, filtering messages, prioritizing them, routing them to the relevant parties or responding on behalf of the CEO.

Preparing reports and presentations: Collecting data and preparing regular and special reports, creating professional presentations using programs like PowerPoint.

Organizing meetings and taking minutes: Coordinating and preparing for internal and external meetings, including reserving rooms, preparing agendas, and distributing relevant materials, recording meeting minutes, and following up on the implementation of decisions.

Managing files and records: Creating and maintaining an effective system for storing electronic and paper files and records, ensuring easy access to and retrieval of information.

Coordinating with other departments: Acting as a point of contact between the CEO's office and other departments in the company, facilitating the flow of information and collaboration between different departments.

Travel and accommodation arrangements: Organizing travel and accommodation bookings for the CEO, preparing detailed travel plans and necessary documents.

Expense management: Preparing and tracking expense reports for the CEO and verifying related invoices and documents.

Assisting with special projects: Providing administrative and organizational support for special projects assigned by the CEO, including research, information gathering, and coordination with relevant parties.

Handling confidential documents: Maintaining the confidentiality of important information and documents and handling them with care and discretion.

Performing other tasks assigned by the CEO: Undertaking any other administrative or executive tasks assigned by the CEO to ensure smooth workflow.

Understanding the fundamentals of restaurant work (additional advantage): A general familiarity with restaurant operations and the challenges facing this sector would be a valuable additional advantage.

Ability to think proactively: Anticipating the CEO's needs and providing necessary support before it is requested.

Problem-solving: Identifying administrative and organizational issues and suggesting effective solutions.

Requirements and Qualifications

Educational Qualification: Bachelor's degree in Business Administration, Office Management, Executive Secretarial Studies, or related field.

Work Experience:

2 years or more in the role of Executive Assistant or Administrative Assistant to senior management, preferably in the hospitality or restaurant sector.

Technical Skills:

Full proficiency in Microsoft Office tools (Outlook, Word, Excel, PowerPoint).

Experience in Power BI for data analysis and report creation.

Ability to use project management platforms (such as Asana or Trello).

Personal Skills:

Effective organization and time management.

High attention to detail and ability to handle sensitive information with complete confidentiality.

Excellent communication skills in Arabic and English (verbal and written).

Initiative and ability to work under pressure.

Work Nature and Conditions

Work System: Remote 80% of the time, with one day per week in the Riyadh office (Nansi neighborhood or a major financial center), with the possibility of increasing attendance days if necessary for events or important meetings.

Working Days: 5 days a week, 8 hours daily.

Location: Riyadh (presence or ability to attend the headquarters when necessary is required).

Benefits and Privileges

Competitive salary to be negotiated based on experience.

Professional and training development program.

Dynamic and innovative work environment.

Annual bonuses and incentives linked to performance.

If you have a passion for organization and management and are looking for an opportunity to work remotely with flexible hours in the hospitality industry, we look forward to receiving your resume and a cover letter outlining how your experiences match our requirements.

An administrative assistant is required to work in a prestigious institution, preferably with a diploma in Business Administration or Accounting, with at least two years of experience in the field of administrative support. The candidate should be able to work within a team and under pressure, with excellent communication skills and professionalism in dealing with office programs.

Contact via WhatsApp: 05********

Main tasks:

• Organizing and managing administrative correspondence and documents

• Coordinating appointments and meetings and managing the director's agenda

• Preparing reports and presentations

• Following up and documenting administrative transactions

• Communicating with clients and employees and organizing files

• Managing phone calls and emails

• Assisting in organizing corporate events and meetings

⌛️ Required for (Administrative job) in Al-Leban neighborhood for an air conditioning organization with annual and monthly contracts.

Conditions

1- Saudi citizenship.

2- Must be a resident of Al-Dhahra Al-Leban neighborhood due to the proximity of the institution's location.

2- Must be fully familiar with computer usage.



@ Work from 4 PM to 11 PM, (7 hours)

& Two days off per week + one sick leave day per month.

& Job tasks

1- Everything related to business management and the required administrative work .. and applying on government platforms for establishments

2- Monitoring the website on Google .. and Google Maps and responding to any inquiries or complaints from customers
and replying to the institution's WhatsApp.

3- Dealing with ads on social media and interacting with them through Snapchat, Twitter, Instagram, and other programs.


& The salary is three thousand & without insurance (contract documentation through the Marn platform)

& The salary is four thousand & with insurance, and if a diligent person is found, they will have a percentage of the annual and monthly maintenance contracts.

Job Requirements:

• Bachelor's degree in Business Administration, Accounting, or related field.
• Experience of no less than 35 years in the management field with experience in:
• Managing accounts and financial resources
• Human resources operations (recruitment, payroll management)
• Proficiency in using accounting software (such as Zoho) and human resources management programs.
• Excellent communication skills (Arabic and English).

Main Tasks:

• 📊 Comprehensive administrative support:
• Following up on daily account work and preparing financial reports
• Managing recruitment processes from posting advertisements to conducting interviews
• 📑 Report preparation:
• Preparing weekly/monthly performance reports for departments
• Analyzing financial data and providing administrative recommendations
• 🤝 Coordination between departments:
• Acting as a liaison between the sales department and supporting departments
• Organizing follow-up meetings between departments

What we offer:

• Competitive salary + transportation allowances
• Comprehensive health insurance
• Professional development opportunities through supported training courses
• Dynamic professional work environment

• Bachelor's degree in Business Administration, Secretarial Studies, or any related field.
• Previous experience in executive secretarial or administrative roles.
• Excellent communication skills in English (both verbal and written).
• Proficiency in using Microsoft Office programs (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and the ability to manage time and multiple tasks.

• Managing and organizing board meetings and appointments.
• Handling administrative correspondence and ensuring effective communication within the company.
• Preparing reports, presentations, and other administrative materials.
• Monitoring email and responding to important correspondence.
• Organizing travel and logistics arrangements related to the board.
• Performing other office tasks such as answering calls and organizing files.

• Provide administrative support to departments or individuals.
• Handle information requests and maintain filing systems.
• Alert the Manager about meetings or cancelations.
• Schedule meetings and arrange conference rooms.
• Prepare correspondence and manage travel arrangements.
• Plan event activities and take minutes of meetings.
• Relay phone calls and emails to appropriate departments.

• Provide administrative support to departments or individuals.
• Handle information requests and maintain filing systems.
• Alert the Manager about meetings or cancelations.
• Schedule meetings and arrange conference rooms.
• Prepare correspondence and manage travel arrangements.
• Plan event activities and take minutes of meetings.
• Relay phone calls and emails to appropriate departments.

• Operational Support:
  • Handle core administrative tasks: email follow-ups, scheduling, document organization, and data entry.
  • Manage inbound/outbound calls and assist with general inquiries.
  • Coordinate across departments to ensure alignment.
• Project Coordination:
  • Track internal projects, ensuring timelines and deliverables are met.
  • Assist in managing sprints and cross-functional dependencies.
  • Prepare and maintain status reports and meeting notes.
• Documentation & Internal Processes:
  • Organize and maintain digital files and knowledge bases.
  • Assist in preparing reports and internal communications.

• 2+ years in an administrative, operations, or coordinator role.
• Ability to manage multiple priorities in a fast-paced setting.

• Are extremely organized and proactive.
• Communicate clearly in English.
• Excel at prioritizing tasks.
• Are comfortable using collaboration tools like Slack and Google Workspace.

• Impactful role in a high-growth AI company.
• Room to grow and evolve your responsibilities.
• Collaborate with a talented team of AI experts.

• Coordinating tasks and following up with departments.
• Organizing files and managing internal and external organization between work teams at execution sites.
• Preparing reports and following up on appointments.
• Coordinating between departments to ensure efficient workflow.
• Organizing schedules and meetings.
• Following up on mail and correspondence.
• Coordinating between departments and providing administrative support.
• Supporting and supervising the accommodation of workers.

• For Saudis only.
• Bachelor's degree in Business Administration or a diploma in Business Administration or a related field.
• Proficient in Arabic and English.
• Proficiency in Microsoft Office.
• High organizational and communication skills.

• Coordinate tasks and follow up with departments.
• Organize files and manage internal and external organization between project teams at execution sites.
• Prepare reports and follow up on appointments.
• Coordinate between departments to ensure work flows efficiently.
• Organize appointments and meetings.
• Follow up on mail and correspondence.
• Coordinate between departments and provide administrative support.
• Support, assist, and supervise the workers' housing.

• For Saudis only.
• Bachelor's degree in Business Administration or a Business Administration diploma or a related field.
• Proficiency in Arabic and English.
• Mastery of Microsoft Office.
• High organizational and communication skills.

• Coordinate tasks and follow up with departments.
• Organize files and manage internal and external organization between work teams at execution sites.
• Prepare reports and follow up on appointments.
• Coordinate between departments to ensure efficient workflow.
• Organize schedules and meetings.
• Follow up on mail and correspondence.
• Coordinate between departments and administrative support.
• Support and oversee workers' accommodation.

• For Saudis only.
• Bachelor's degree in Business Administration or a diploma in Business Administration or a related field.
• Fluency in Arabic and English.
• Proficiency in Microsoft Office.
• High organizational and communication skills.

• Coordination of tasks and following up with departments.
• Organizing files and managing internal and external organization between work teams at execution sites.
• Preparing reports and following up on appointments.
• Coordination between departments to ensure efficient workflow.
• Organizing appointments and meetings.
• Following up on mail and correspondence.
• Coordination between departments and administrative support.
• Support and assistance and supervision of worker housing.

• For Saudis only.
• Bachelor's degree in Business Administration or a Business Administration diploma or a related field.
• Fluency in Arabic and English.
• Proficiency in Microsoft Office.
• High organizational and communication skills.

• Implement administrative instructions issued by the direct supervisor
• Open and sort paper and electronic mail and respond to it
• Complete printing tasks and respond to telephone inquiries
• Organize files and archive transactions in an accessible manner
• Coordinate meetings and write their minutes

• Bachelor's degree in Human Resources, Business Administration, Marketing, or Executive Secretarial

• Customer service
• Email management
• Typing and computer skills
• Scheduling meetings and being responsible

• Follow up on the execution of administrative decisions and daily operations.
• Organize mail and appointments and respond to emails.
• Prepare and distribute meeting minutes and document them.
• Manage written tasks and organize personal files.
• Coordinate participation in meetings and document their discussions.

• Bachelor's degree in any of the specified fields (Human Resources, Business Administration, Information Systems, Marketing, Executive Secretarial).
• Practical experience of not less than two years in management or secretarial work.
• Proficiency in Arabic at an advanced level, and English at an intermediate level. Mastery of the French language is preferred.
• Advanced certificates such as PMP and PHRi and HRMC are an additional advantage.
• Strong skills in customer service, office mail management, and writing.