Secretary Jobs in Riyadh

Executive Assistant Required

A private entity is looking for a professional Executive Assistant to work in a professional and fast-growing environment, who is capable of managing sensitive executive tasks, organizing work, and efficiently following up on projects and decisions.

Main Tasks:

• Managing and organizing appointments, meetings, and professional commitments.
• Preparing meeting minutes and following up on the implementation of decisions and recommendations.
• Preparing concise and accurate executive reports for management.
• Managing official correspondence in Arabic and English.
• Organizing and archiving contracts, documents, and technical and administrative papers.
• Following up on ongoing projects and preparing periodic reports on work progress.
• Coordinating with departments, external parties, partners, and suppliers.
• Following up on contractual obligations and critical deadlines for projects and contracts.

Required Qualifications:

• Practical experience in managing executive offices, project management, or executive support for senior management.
• High skills in organization, follow-up, and priority management.
• Fluency in English, both spoken and written.
• Proficiency in Microsoft Office programs, especially Excel, Word, and PowerPoint.
• Excellent ability to prepare reports and presentations.
• Complete confidentiality in handling information.
• A strong professional personality capable of continuous follow-up and task completion.

Preferred Experience:

• Experience in large real estate projects
• Experience in technology and digital transformation projects.
• Good understanding of data center projects.
• Familiarity with network systems and technical infrastructure.
• Knowledge of security monitoring systems (CCTV) and low current systems.
• Ability to read and understand contracts, appendices, and scope of work.
• Experience in following up with suppliers, contractors, and consultants.
• Familiarity with project management basics and preparing follow-up schedules.
• Experience in large multi-party real estate projects and following up on development, implementation, and coordination among relevant parties.
• Proficiency in using artificial intelligence tools to enhance productivity and analyze information.

Application Requirements:

Please send:

1. Updated CV.
2. Expected salary.
3. Current city.

A one-page executive report template about a technical, engineering, or operational project that includes:

1. An executive summary. The main risks or challenges. Recommendations. Required actions.
2. A brief explanation not exceeding half a page about the most significant project the applicant participated in and their actual role in it.

Candidates who meet the requirements will be contacted

• Client Relationship Management:
  • Actively engage in client care by maintaining familiarity with contacts and addressing basic client queries.
  • Manage document production, ensuring accuracy and proper formatting before distribution.
  • Facilitate client meetings and training by coordinating schedules and logistics.
• Administrative Support:
  • Assist in opening and closing files, maintaining proper record-keeping, and ensuring compliance.
  • Support business development efforts, including preparing presentations and scheduling meetings.
  • Maintain diaries and organize travel and accommodation for Fee Earners.
• Communication:
  • Serve as a key contact for Fee Earners and clients, ensuring communication of relevant information.
  • Monitor correspondence and take appropriate actions in the absence of Fee Earners.
• Financial Tasks:
  • Assist with billing tasks, including reviewing time allocations and processing expenses.
• Processing:
  • Manage priorities and workloads to meet deadlines, ensuring all client-related data is maintained.
• Customer Service:
  • Arrange team meetings and update service users on progress and tasks.

• Advanced knowledge of document management and case management systems.
• Strong communication skills and client relationship management.
• Proficient in Microsoft Office and capable of producing high-quality documents.
• Experience in a legal or professional services environment preferred.
• Exceptional organizational skills with attention to detail.

Human Resources and Government Affairs Coordinator Required – Office of the CEO

A company in Riyadh is looking for a reliable and organized employee to work in the CEO's office, to support administrative tasks, follow up on employee files, and manage government transactions through Saudi platforms.

Main Responsibilities:

• Support the CEO in daily administrative tasks.
• Organize employee files, contracts, and residency.
• Follow up on transactions related to power, durations, residency, insurance, Absher business, the chamber of commerce, the Ministry of Commerce, Baladi, Zakat and tax, and Ijar.
• Follow up on expiration dates of documents and licenses.
• Prepare letters, reports, and follow-up schedules.
• Coordinate with employees, suppliers, and external entities.

Requirements:

• Experience of one to three years in human resources, administration, or governmental transactions.
• Good knowledge of Saudi governmental platforms.
• Proficiency in Arabic.
• Proficiency in using Word and Excel.
• Integrity, organization, follow-up, and commitment.
• Presence in Riyadh.

Salary: determined based on experience and competence
Start: immediate preferred

To apply, please send your resume to:

• Answer and direct phone calls.
• Distribute mail.
• Act as the first point of contact for visitors.

• High school diploma or relevant work experience.
• Ability to maintain a positive attitude.
• Excellent communication skills.