Full-time Administrative Specialist Jobs in Riyadh

• Manage the OUL calendar, scheduling meetings and communications with stakeholders.
• Handle incoming and outgoing correspondence including emails, phone calls, and letters.
• Assist in preparing reports and presentations as needed by the OUL.
• Maintain accurate records related to division administration.
• Organize departmental meetings and follow up on action items.
• Perform general office duties such as ordering supplies and managing office equipment.
• Track and report data on staff retention and vacancies.
• Support special projects and initiatives, monitoring progress.
• Facilitate communication between the OUL and staff, addressing inquiries.
• Ensure confidentiality of sensitive information and compliance with relevant regulations.

• Minimum of 2 years in an administrative role, preferably in a hospital environment.
• A degree in administration or related field, with necessary computer training.
• Excellent command of oral and written English.
• Strong computer skills including proficiency in MS Excel, Outlook, Word, and PowerPoint.

About the Role

Elegancia Arabia, a prestigious Saudi company based in Riyadh, is seeking an organized and proactive Administrative Assistant to join their team. This full-time position aims to ensure the smooth running of daily administrative operations and support the company's objectives.

Key Tasks and Responsibilities

• Manage meetings, including scheduling, preparation, and tracking follow-up actions to ensure timely completion.
• Effectively coordinate with clients, understanding and supporting their requirements to foster strong professional relationships.
• Handle all incoming and outgoing professional emails and correspondence with accuracy and professionalism.
• Facilitate seamless communication between different departments, ensuring efficient workflow and information flow.

Qualifications and Requirements

• Must be a Saudi national.
• 2-3 years of experience in an Administrative Assistant role or similar.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in both English and Arabic is mandatory.
• Skill in writing professional emails and general correspondence.
• Ability to work efficiently and effectively in a fast-paced environment.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

Core Skills

• Organizational skills.
• Time management skills.
• Effective communication abilities.
• Strong interpersonal skills.
• Professional email writing.
• Correspondence skills.
• Ability to work efficiently in a fast-paced environment.
• Proficiency in Microsoft Office applications.

Job Details

This is a full-time position requiring 2-5 years of experience. The work location is Riyadh, Saudi Arabia, specifically in the Hittin district.

About the Role

PrimeGate for Communications and IT is seeking an Executive Secretary to provide comprehensive administrative and coordination support to senior management. This full-time position is based in Riyadh, Saudi Arabia. The role is suited for individuals with 0-1 years of experience looking to develop their career in a professional setting. The successful candidate will be responsible for ensuring the efficient operation of executive functions through diligent follow-up, coordination, and communication.

This position requires the ability to manage multiple priorities, maintain confidentiality, and ensure the timely execution of tasks and action items across various departments. The Executive Secretary will act as a key liaison, facilitating effective communication and alignment to support organizational objectives.

Key Responsibilities

• Coordinate and manage executive schedules, including meetings, appointments, and travel arrangements.
• Prepare meeting agendas, record minutes, and follow up on assigned action items for timely completion.
• Monitor and track assigned tasks, deadlines, and deliverables across different departments.
• Serve as a central point of coordination and communication between senior management and internal and external stakeholders.
• Prepare executive documents, including reports, presentations, and professional correspondence.
• Maintain effective communication channels and ensure timely follow-up on pending matters.
• Support management in prioritizing activities and monitoring the progress of key initiatives.
• Handle all confidential information with professionalism and discretion.
• Ensure smooth coordination and alignment between departments to facilitate organizational objectives.

Qualifications and Requirements

• Proven experience in an Executive Secretary, Executive Assistant, or similar administrative support role.
• Strong follow-up and task management skills with attention to detail.
• Excellent coordination and organizational abilities, capable of managing complex schedules and multiple projects.
• Strong verbal and written communication skills in English.
• Ability to manage multiple priorities and perform efficiently under pressure.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• A high level of professionalism and commitment to maintaining confidentiality.

Required Skills

• Follow-up and Task Management
• Coordination and Organizational Abilities
• Communication (Verbal and Written)
• Microsoft Office Applications
• Attention to Detail
• Confidentiality

Work Environment and Details

This is a full-time position located in Riyadh, Saudi Arabia. The role offers an opportunity for individuals with 0-1 years of experience to gain practical experience in an administrative support capacity within the communications and IT sector.

About the Office Administrator Role

MillerKnoll is seeking a dedicated Office Administrator to join our team in Riyadh, Saudi Arabia. This role is essential for providing comprehensive sales and administrative support to the KSA-based sales team, ensuring the smooth day-to-day operations of the entity, and maintaining a well-presented showroom. The Office Administrator will serve as the backbone of our KSA operations, managing back-of-house functions and contributing to an exceptional customer experience, aligning with MillerKnoll's purpose to design for the good of humankind.

Key Responsibilities

• Provide comprehensive sales and administrative support to the KSA-based sales team.
• Manage all back-of-house functions and support the daily operations of the KSA entity, including office-related activities.
• Handle incoming calls and emails directed to MillerKnoll KSA, ensuring timely and professional responses.
• Maintain high service standards across all touchpoints to ensure an exceptional customer experience.
• Oversee daily office requirements, including the purchasing of supplies, stationery, CMF materials, software, and miscellaneous equipment.
• Coordinate local and international shipments using the FedEx software manager.
• Act as the primary point of contact for the IT department regarding office-related IT issues.
• Assist with hotel and travel arrangements for the team as required.
• Maintain an up-to-date log of monthly attendance and annual leave records in Excel and share it with the Administration Manager.
• Support Dealers and Market Managers with project tracking and CRM activities.
• Manage company portal activities and deliver administrative assistance to Dealers and Market Managers as required.
• Navigate government and company portals to ensure the smooth issuance of PRO/GRO requests.
• Collaborate with local service partners to facilitate required processes relating to MillerKnoll KSA.
• Ensure the showroom is well presented at all times.

Qualifications and Requirements

• A good level of education is essential.
• Excellent spoken and written English is required.
• Fluency in verbal and written Arabic is preferred.
• Previous experience in administration or sales support is necessary.
• The ability to communicate effectively at all levels, both by telephone and face-to-face.
• Proficiency in computer skills, including Microsoft Word, Excel, and email.
• Strong organizational skills are essential.
• A good level of financial awareness is required.
• A professional, friendly, and confident demeanor.
• Must be well-presented and smartly dressed.
• Ability to keep the work area tidy at all times.
• Capability to deal with irate customers with confidence and maintain a calm approach during stressful situations.
• Willingness to work on own initiative.
• Flexibility in approach and working style.
• A mature attitude is essential.

Required Skills

• Sales Support
• Administrative Support
• Customer Service
• Purchasing
• Shipment Coordination
• IT Support (Office Related)
• Travel Arrangements
• Record Keeping
• Project Tracking
• CRM (*********** experience preferred)
• Company Portal Management
• PRO/GRO Request Processing
• Effective Communication
• Microsoft Word
• Microsoft Excel
• Email Management
• Organization
• Financial Awareness

Work Environment and Details

This is a full-time position based in Riyadh, Saudi Arabia. The role requires a proactive individual who can manage daily office needs and support the sales team effectively. The company values sustainability, equity, and beauty in its operations.

About the Role

Greenberg Traurig, LLP, a global law firm with offices in 15 countries, is seeking a full-time Administrative Assistant to join its team in Riyadh, Saudi Arabia. This role is essential for providing a professional first impression to clients, attorneys, and visitors, and for ensuring the efficient operation of a fast-paced legal environment. The position is based in-office.

Key Responsibilities

• Create a positive and professional first impression for clients and visitors.
• Greet guests promptly and notify internal parties of their arrival.
• Ensure all guests check in at reception to maintain security protocols.
• Answer incoming calls and direct them to the appropriate personnel.
• Provide administrative support, including assistance with travel and hotel arrangements.
• Coordinate transportation needs for clients, such as arranging cabs and car services.
• Reserve visitor offices, schedule meetings, and coordinate conference room reservations.
• Manage conference room setups to meet reservation requests.
• Order catering and assist with meeting and event setups.
• Purchase, track, and stock food and beverage supplies, working with vendors and submitting invoices.
• Maintain visitor, delivery, and outgoing package logs.
• Perform office services tasks including mail delivery, messenger services, mail processing, faxing, and handling large print, scan, and copy jobs.
• Monitor office supplies and order new stationery, furniture, appliances, and electronics as needed.
• Assist with event logistics, including maintaining RSVP lists and creating nametags.
• Support the coordination of office newsletters and other communications.
• Act as a liaison to building management for service requests.
• Maintain professionalism and confidentiality in all tasks.
• Assist with department activities such as processing invoices and expenses.
• Perform additional duties as assigned to support the office and attorneys.

Qualifications and Experience

• Diploma or College Degree or equivalent experience.
• A minimum of 3 years of experience in a receptionist or administrative assistant role within a professional environment.
• 2-5 years of relevant experience.

Required Skills and Competencies

• Excellent interpersonal and communication skills, both oral and written.
• Professional demeanor and presentation.
• Ability to provide high-quality client service.
• Proactive approach to assisting others.
• Ability to work independently with minimal supervision.
• High attention to detail and strong organizational skills.
• Effective time management abilities.
• Fluency in both Arabic and English.
• Proficiency in Windows-based software and Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
• Exceptional computer skills with the ability to learn new software quickly.
• Willingness to learn and adapt to emerging AI and related technologies.
• Basic understanding of artificial intelligence (AI), including its capabilities, limitations, and the importance of data privacy, accuracy, verification, and ethical considerations.

Work Environment and Location

This is a full-time, in-office position located in Riyadh, Saudi Arabia. The role operates within a global firm environment, contributing to the smooth functioning of the legal practice.

About the Role

GT Restructuring is seeking a dedicated and organized Administrative Assistant to join its full-time team in Riyadh, Saudi Arabia. This role is essential for providing a professional and welcoming experience for clients, attorneys, and visitors, serving as the initial point of contact for the office. The position offers competitive compensation and benefits within an innovative and collaborative environment. The ideal candidate will be detail-oriented, capable of managing multiple priorities in a fast-paced legal setting, and possess a proactive, client-focused approach.

Key Responsibilities

• Create a positive and professional first impression for clients and visitors by greeting them and promptly notifying internal parties of their arrival.
• Ensure all guests check in at reception upon arrival to maintain office security.
• Answer incoming calls and direct them to the appropriate personnel or department.
• Provide comprehensive administrative support, including assistance with travel and hotel arrangements.
• Coordinate transportation for internal and external clients, arranging taxis and car services to various destinations.
• Reserve visitor offices, schedule meetings, and coordinate conference room reservations, proactively monitoring the schedule.
• Manage conference room setups to meet all reservation requests prior to scheduled meetings.
• Order catering and assist with setup for meetings and events.
• Purchase, track, and stock food and beverage supplies, liaising with vendors and submitting invoices for payment.
• Maintain accurate visitor, delivery, and outgoing package logs.
• Perform office services tasks including internal mail delivery, arranging messenger services, processing mail, faxing, and handling large print, scan, and copy jobs.
• Monitor office supplies and order new stationery, furniture, appliances, and electronics as needed.
• Assist with event logistics, receptions, and sponsorships, including managing RSVP lists and creating nametags.
• Support the coordination and development of office newsletters and other communications.
• Serve as a liaison to building management, submitting service requests as required.
• Maintain a high degree of professionalism and confidentiality in all duties.
• Assist with other department activities as needed, such as processing invoices and expenses, and perform additional assigned duties.

Qualifications and Requirements

• Diploma or College Degree or equivalent experience.
• A minimum of 3 years of experience in a receptionist or administrative assistant role within a professional environment.

Required Skills

• Excellent interpersonal and communication skills, both oral and written.
• Professional demeanor and presentation.
• Ability to provide outstanding client service and meet high quality standards.
• Proactive in seeking innovative ways to assist others.
• Self-starter capable of working independently with minimal supervision.
• High attention to detail and outstanding organizational skills.
• Effective time management abilities.
• Fluency in both Arabic and English.
• Computer proficiency in Windows-based software and Microsoft Office Suite applications, including Word, PowerPoint, Excel, and Outlook.
• Exceptional computer skills with the ability to learn new software applications quickly.
• Proactive approach to learning and adapting to emerging AI and related technologies.
• Demonstrates a basic understanding of artificial intelligence (AI), including its core capabilities, limitations, and the importance of data privacy, accuracy, verification, and ethical considerations within a professional services environment.

Work Environment and Details

This is a full-time, in-office position located in Riyadh, Saudi Arabia. The role requires a high degree of professionalism, discretion, and the ability to adapt to the dynamic needs of a busy legal practice. Experience required for this role is 2-5 years.

• Manage and organize calendars, appointments, meetings, and travel arrangements for senior management.
• Arrange meetings, prepare agendas, and take meeting minutes.
• Prepare official letters, correspondence, and administrative documentation.
• Receive visitors and guests and coordinate meetings.
• Monitor projects and tenders through the Etimad platform and prepare related status reports and outcomes.
• Perform daily administrative and secretarial duties.

• Diploma or Bachelor’s degree in Administration, Secretarial Studies, or a related field.
• 3–5 years of experience in a secretarial or administrative role, preferably in construction, engineering, or infrastructure projects.
• Proficiency in Microsoft Office applications.
• Knowledge of the Etimad platform.
• Strong organizational, coordination, and communication skills.
• Ability to work under pressure and flexibility in working hours.

About the Role

PepsiCo is looking for a Function Admin to join their team in Riyadh, Saudi Arabia. This role plays a pivotal role in organizing and coordinating job activities, managing administrative office tasks, and ensuring organizational effectiveness and efficiency. The Function Admin will contribute to developing internal communication protocols, implementing administrative procedures, managing data collection, arranging weekly/monthly communication meetings with their minutes, and organizing business visits and travel arrangements and claims for the Head of Function and the leadership team.

PepsiCo is a global leader in beverages and snacks, with products consumed more than a billion times a day in more than 200 countries and territories. Driven by our vision to be the global leader in beverages and snacks by winning with PepsiCo Positive (pep+), we are committed to sustainability and human capital at the core of our strategy. We foster a dynamic, collaborative, and inclusive environment where employees can thrive and be themselves. We are an equal opportunity employer and value diversity, and are committed to global human rights policies and equal opportunity laws.

Key Tasks and Responsibilities

• Comprehensive coordination and scheduling of meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items.
• Manage all meeting logistics such as room booking, catering, material preparation, and setup to ensure smooth and effective meetings for the HR team.
• Prepare, compile, and maintain HR reports and dashboards on a daily, weekly, and monthly basis.
• Support data accuracy and provide clear insights to the Head of Function and HR leadership team to enable informed decision-making.
• Develop clear and professional presentations for the HR leadership team, including data summaries, insights, and key updates to support business reviews and strategic discussions.
• Support key HR processes such as Town Halls, monthly reporting, Visier updates, exit interviews, and tracking and following up on ELR investigation action plans.
• Ensure adherence to HR governance timelines and that information is accurate and well-organized.
• Plan and execute employee engagement initiatives and internal HR activities, including organizing events, creating and distributing newsletters, and supporting initiatives that enhance employee experience and company culture.
• Work closely with Talent Management, Communications, and Total Rewards teams to support and implement the talent agenda, relevant HR initiatives, and internal communications.
• Manage activities related to key offices such as organizing photo shoots, internal campaigns, and supporting company events and communications with relevant stakeholders.
• Track and manage HR budgets, monitor expenses, and ensure compliance with company policies.
• Act as petty cash custodian, handling reconciliations, expense reports, and reimbursements accurately and on time.
• Provide daily administrative support, including managing correspondence, archiving documents, and maintaining organized records for easy retrieval.
• Support the management team with administrative needs such as handling communications, coordinating shipments, and ensuring smooth daily operations.
• Maintain accurate leave records and support the HR leadership team with claims, credit cards, and reconciliations.
• Create and manage Purchase Requisitions (PRs) in SAP and MyBuy, ensuring all requests follow company processes and approvals.
• Coordinate travel arrangements including hotel and transportation bookings for PepsiCo sector visits and global teams, working closely with facilities to ensure a seamless experience.
• Support legal processes by maintaining an organized archive of contracts and legal documents, ensuring proper archiving, confidentiality, and ease of retrieval.
• Track the status of contracts, their renewals, and key deadlines to ensure compliance and timely follow-up.

Qualifications and Requirements

• Bachelor's degree in Business Administration, Human Resources, Management, or a related field is preferred.
• A diploma in Management or Secretarial Studies is acceptable with strong relevant experience.
• 2-5 years of experience in executive administration or senior administrative roles.
• Proven experience supporting senior leaders (*, Director, VP, Leadership Team).
• Strong background in office management, reporting, and coordinating high-level meetings and events.
• Experience with Enterprise Resource Planning (ERP) systems like SAP and procurement tools is a plus.

Required Skills

• Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
• Strong presentation and reporting skills, including the ability to create dashboards and executive summaries.
• Familiarity with data tools.
• Excellent communication and stakeholder management skills.
• High level of professionalism and confidentiality.
• Strong organizational, planning, and multitasking abilities.
• Exceptional attention to detail with strong problem-solving skills.
• Ability to work independently and manage priorities effectively under pressure.
• Strong follow-through and execution mindset.
• High level of discretion when handling sensitive information.
• Flexibility and adaptability to a fast-paced and dynamic environment.
• Proficiency in both English and Arabic languages.

Work Environment and Location

This is a full-time position located in Riyadh, Saudi Arabia. The incumbent will work in a dynamic environment that requires collaboration and professionalism.

A Riyadh-based operations and maintenance company announces a job vacancy
Working days
6 days
Working hours
8 hours
Coordination of administrative operations in human resources and finance and follow-up of employee affairs in the company
Coordination and support in operational processes, logistical operations, and company needs
Managing phone calls and email correspondence
Organizing team meetings and preparing minutes and required tasks between the two parties
Preparing reports and presentations in Microsoft programs
Preparing and distributing reports and memos
Managing office systems and important files
Preparing invoices and expense reports and managing bank accounts in coordination with the financial department

Application conditions
Educational qualification:
High school diploma or specialized diploma in office management or business administration.

Previous experience:
At least 2 years of previous experience in administrative, office, operational, or operational roles.

Required skills:
Effective communication skills
Ability to organize and manage time
Confidentiality and accuracy: Handling sensitive information
Proficiency in office software: such as: “Google Workspace, Microsoft Office”
Problem-solving skills
Ability to withstand work pressure

Work benefits:
Medical insurance.
Multicultural team
Flexible working hours
Career development and succession opportunities

About the Role

The Well-Being Center, a nascent mental health organization dedicated to fostering psychological well-being and quality of life, is seeking an Executive Assistant and Operations Coordinator who is highly organized, professional, and detail-oriented. This role plays a vital part in supporting our leadership team, ensuring the smooth operation of daily activities, and contributing to the organization's continuous growth. Based in Riyadh, Saudi Arabia, this is a full-time, in-office position.

Role Responsibilities

Our mission is to make mental health support accessible, practical, and impactful. As an Executive Assistant and Operations Coordinator, you will be instrumental in supporting leadership, coordinating administrative functions, managing projects, conducting research, and ensuring operational efficiency. The ideal candidate is a bilingual professional with excellent communication skills, capable of managing multiple priorities in a fast-paced, mission-driven environment.

• Manage executive schedules, coordinate internal and external meetings, prepare agendas, take minutes, and follow up on action items.
• Monitor projects, initiatives, and administrative directives to ensure timely execution across all departments.
• Conduct research to support strategic business decisions and prepare clear reports, summaries, briefing documents, and presentations.
• Draft professional proposals, documents, policies, and procedures, and assist in developing educational and training materials.
• Organize information from multiple sources into actionable outputs and assist in coordinating client appointments and assessment/training schedules.
• Assist leadership with routine administrative updates on local platforms such as 'Qawa', 'Muqeem', 'Muddat', or 'GOSI', as needed to ensure operational continuity.

Qualifications and Core Requirements

• Bachelor's degree in Business Administration, Management, Human Resources, Communications, Psychology, or a related field.
• Minimum of 2-3 years of experience in executive support, administration, operations coordination, or a similar role.
• Professional fluency in both Arabic and English, including written and verbal communication, essential for interacting with local vendors, clients, and government entities.
• Absolute professionalism and strict confidentiality in handling sensitive medical, financial, and organizational data.

Required Skills

• High proficiency in Microsoft Office Suite and Google Workspace.
• Experience with digital productivity platforms.
• Strong research and analytical skills.
• Exceptional attention to detail.
• Proven ability to effectively manage multiple priorities.
• Experience with modern AI tools for drafting, research, and data organization is preferred.
• Familiarity with Saudi labor laws and corporate regulatory frameworks is a plus.

Work Environment and Location

The position is based in Riyadh, Saudi Arabia. This is a full-time, in-office role. Prior experience working within the healthcare, mental health, education, consulting, or professional services sector in Saudi Arabia is preferred.

What We Offer

We offer a competitive salary, health insurance, an employee well-being support program, and opportunities for professional development and training. You will work in a collaborative, supportive, and purpose-driven environment, with the chance to contribute directly to meaningful mental health initiatives in the Kingdom.

Pharmacy Reports Management: Preparing and following up on inventory and daily and periodic reports for pharmacies in the most important 5 joints: (Sales reports, collection, supply, offer approval, support and problem-solving follow-up).

Contracts and Agreements: Drafting contracts and agreements with pharmacies and partners in cooperation with the General Administration.

Business Development: Searching for opportunities and partnerships that serve the institution according to general requirements and objectives.

Logistics Supervision: Following up on store orders and ensuring their completion within the specified time (whether from the internal warehouse or through logistics partners).

Partners Management: Managing the relationship with logistics partners and monitoring their performance.

Inventory and Import: Monitoring and following up on inventory, preparing periodic reports, and managing import requests.

Suppliers Management: Dealing with multiple suppliers (printers, etc.).

Team Management: Following up and supervising the tasks of the delivery team and giving the necessary directives in coordination with the management.

Administrative Organization: Organizing and archiving company documents, and coordinating periodic meetings between company departments.

Store Management: Participating in store and employee management when needed.

General Tasks: Performing any other tasks (field or office) assigned by management to ensure workflow.