Full-time Executive secretary Jobs in Riyadh

Join Our Team as an Executive Secretary

We are seeking a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will provide high-level administrative support to ensure the efficient operation of the office. This role involves managing various tasks to assist leadership and departments in meeting organizational goals.

Key Responsibilities:

• Office Management: Organize and maintain office files, documents, and records; manage correspondence while ensuring confidentiality.
• Scheduling and Calendar Management: Coordinate meetings, appointments, and travel arrangements; manage leadership calendars and resolve scheduling conflicts.
• Communication and Correspondence: Serve as a point of contact for communication, answering calls, emails, and relaying messages promptly.
• Document Preparation: Prepare reports, presentations, and documents; format and proofread content for accuracy and professionalism.
• Event Coordination: Organize and assist in planning office events, ensuring all necessary arrangements are made.
• Project Support: Track project progress, update documents, and communicate with team members to ensure timelines are met.
• Expense Tracking and Budget Assistance: Manage invoices and process expenses; assist with budget tracking for departmental needs.
• Data Entry and Record Keeping: Maintain accurate information in databases and office management software.
• Supply Management: Monitor and order office supplies, manage inventory, and handle vendor relations.

Qualifications:

• High school diploma required; associate’s or bachelor’s degree preferred.
• 1-3 years of administrative or office support experience preferred.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• Attention to detail and accuracy.
• Ability to work independently and collaboratively.

What You Can Expect from Us:
We provide a competitive salary, benefits designed to enhance your work-life balance, and opportunities for professional growth. At IHG, we are committed to creating inclusive teams where everyone can thrive.

Role Objective
Provide high-level, confidential administrative support to the executive leadership team. As the successful candidate, you will act as a primary point of contact and gatekeeper, ensuring seamless daily operations and efficient communication across all levels of the organization.

Key Responsibilities

• Executive Support: Manage complex calendars, arrange travel, and organize high-level meetings, including agenda preparation and minutes.
• Communication & Confidentiality: Act as the primary liaison, handling correspondence in Arabic and English and managing sensitive documentation securely.
• Operational Liaison: Coordinate with internal/external stakeholders and support special projects as needed.

Qualifications & Requirements

• Experience: 5-6 years of executive support experience within the target industries.
• Language & Education: Bilingual (Arabic/English) proficiency and a relevant Bachelor's degree preferred.
• Technical Skills: Expert knowledge of MS Office Suite and digital tools.
• Preferred: Saudi.

Personal Attributes

• Strong organizational skills, discretion, and interpersonal abilities.