About the JobThis job listing is for immediate hire.
Company DescriptionMBA is a Saudi Arabian architectural practice known for its unique portfolio. The company is committed to delivering inspired architecture and interiors. MBA's dedication to creativity and innovation makes it a distinguished name in the industry. It offers a dynamic and collaborative environment for professionals to thrive.
Role DescriptionThis is a full-time on-site role for an Administrative Assistant located in Riyadh. The Administrative Assistant will be responsible for providing executive-level administrative support, managing phone communications with proper etiquette, and handling clerical tasks. Day-to-day responsibilities include scheduling meetings, organizing files, and coordinating office activities to ensure smooth operations.
Key Responsibilities:- Communication and coordination
- Answer and direct phone calls, take messages, and handle inquiries.
- Manage incoming and outgoing mail, faxes, and emails.
- Draft and edit correspondence, memos, and letters.
- Greet visitors and act as a first point of contact for clients.
- Scheduling and event management
- Manage calendars, schedule appointments, and coordinate meetings.
- Arrange travel and make reservations for staff.
- Plan and coordinate events, conferences, and meetings.
- Prepare agendas and record minutes for meetings.
- Office and information management
- Create and maintain electronic and physical filing systems.
- Manage and order office supplies and maintain inventory.
- Perform data entry and maintain databases.
- Perform basic bookkeeping tasks and process expense reports.
- Document and report preparation
- Prepare, type, and edit various documents, including reports, presentations, and spreadsheets.
- Assist in the preparation of regularly scheduled reports.
- Proofread documents for accuracy and grammar.
- General support and other duties
- Provide administrative support to managers and employees.
- Assist with project management tasks, such as tracking deadlines.
- Ensure confidentiality of sensitive information.
- Collaborate with other departments to ensure efficient workflow.
- Performance Reporting: Regularly track and report on the success of marketing initiatives and sales targets, ensuring alignment with the company's overall goals.
- Customer Engagement: Handle customer inquiries and provide solutions that meet the expectations of clients, enhancing the overall customer experience.
Qualifications- Experience in Administrative Assistance and Executive Administrative Assistance.
- Strong Phone Etiquette and Communication skills.
- Proficient in Clerical skills and office management.
- Excellent organizational and time management abilities.
- Ability to work independently and collaboratively.
- Proficiency in using office software and technologies.
- Bachelor's degree in Business Administration or related field is a plus.
- Excellent communication and interpersonal skills, with the ability to engage clients and stakeholders confidently.
What We Offer:- A competitive salary package with performance-based incentives.
- Opportunity to grow within a fast-paced and dynamic consultancy environment.
- Exposure to a diverse set of responsibilities and a collaborative work culture.
- Comprehensive benefits package and career development support.
If you are passionate about marketing, sales, and client satisfaction, and ready to take on a key role in a rapidly growing real estate company, we encourage you to apply.
6,000 - 7,000 / Month
Full-time
