Full-time Jobs in Saudi Arabia

– Executive Secretary / Office Manager

Job Objective

To manage the executive office efficiently by organizing time, scheduling meetings, filtering issues before they reach upper management, along with managing correspondence, writing meeting minutes, direct review, and organizing travel and administrative tasks, to ensure smooth and professional business operations.

Main Responsibilities

1. Managing the office and executive tasks
• Full supervision of office work and organizing daily workflow.
• Managing the schedule for meetings and appointments for the General Manager.
• Coordinating travel and logistical arrangements (flight bookings, hotels, transportation).
• Preparing documents, presentations, and reports before any external or internal commitments.

2. Time management and scheduling
• Preparing and organizing the daily, weekly, and monthly schedule for the manager.
• Avoiding time conflicts and ensuring time allocation for priority tasks.
• Providing advance alerts for important tasks and appointments.

3. Arranging meetings and overseeing them
• Coordinating internal and external meetings.
• Preparing the agenda in collaboration with management.
• Preparing rooms or virtual platforms and necessary materials.
• Filtering topics and issues before the meeting and providing a summary to the manager.
• Managing guests and official visitors professionally.

4. Writing meeting minutes and follow-up
• Accurately and organizedly taking minutes during meetings.
• Extracting decisions and main tasks (Action Points).
• Following up on execution with relevant departments and submitting periodic reports to the manager.
• Presenting minutes for review and final approval.

5. Correspondence and communication
• Drafting and formulating official letters, internal and external correspondence.
• Answering phone calls and emails on behalf of management.
• Coordinating with clients, partners, and internal departments effectively.

6. Filtering issues and requests
• Receiving requests from departments and employees.
• Prioritizing them (Urgent / Important / Can be postponed).
• Solving simple issues directly and only escalating the summary to the manager.
• Protecting the manager's time from secondary details.

7. Follow-up and direct review with the manager
• Reviewing minutes and reports periodically with the manager.
• Providing concise and clear summaries of events and decisions.
• Ensuring complete clarity of vision before making any strategic decisions.

8. Advanced administrative tasks
• Maintaining confidentiality of information and documents related to upper management.
• Managing files and archiving (both paper and electronic) effectively.
• Developing new work mechanisms to improve administrative performance.

Qualifications and Requirements
• Bachelor's degree in Business Administration, Office Management, or a related field.
• At least 5 years of experience in an executive secretary position or office management.
• Fluency in both Arabic and English (speaking and writing).
• Strong experience in writing meeting minutes and drafting reports.
• High skill in time management and prioritizing tasks.
• Proficiency in MS Office and Google Workspace.
• Professional personality capable of representing upper management.
• Ability to solve problems and make quick decisions.
Personal Qualities Required
• High organization and attention to detail.
• Politeness, social intelligence, and strong presence.
• Flexibility to work under pressure.
• Initiative and providing practical solutions.
• Complete commitment to confidentiality and professionalism.

IT Manager is required for an institution working in the field of security and smart systems

Job Responsibilities:

1- At the beginning of each month, target customers are identified.

2- Communication is made with relationship managers to schedule appointments for visits.

3- Three visits to target clients are made daily to present our services.

4- A brief daily report is prepared outlining the details of the visit.

5- Follow-up with clients to monitor their requirements and send them price offers.

6- A weekly report on successful, potential, and unachieved deals.

Working hours:

8 hours

Holidays:

Friday and Saturday

Employment Conditions:

1- Proficient in Arabic and English, both spoken and written.

2- Negotiation and persuasion skills.

3- Proficient in using Microsoft programs like Outlook, Excel, PowerPoint, Word.

4- Politeness and good appearance.

5- Sense of responsibility and seriousness at work.

6- Experience of no less than 3 years.

7- For Saudis only.

Job Benefits:

1- 30 days of paid annual leave after completing the first year.

2- Health insurance.

3- A monthly salary of 6000 Riyals plus a commission of 2000 Riyals upon achieving the target.

4- Continuous professional training and development.

5- Annual increase based on job performance.

• Drive sales growth and achieve targets for ophthalmology products in your territory.
• Build strong and long-term relationships with hospitals, clinics, and key decision-makers.
• Identify new business opportunities and deliver outstanding customer experiences.
• Coordinate with internal teams to ensure smooth product delivery and client satisfaction.
• Monitor market trends, competitor activities, and provide valuable insights to management.

• Bachelor’s degree in Pharmacy, Biomedical Science, or a related field.
• 5–7 years of experience in medical or ophthalmology sales.
• Excellent communication, presentation, and negotiation skills.
• Based in the Southern Region (Abha, Khamis Mushait, or nearby cities).
• Valid Saudi driving license.

• Engage with customers to understand their needs and provide tailored product recommendations.
• Demonstrate product features and benefits to enhance customer understanding and drive sales.
• Process transactions accurately and efficiently.
• Collaborate with team members to meet and exceed sales goals.
• Assist in visual merchandising and maintaining the cleanliness of the sales floor.
• Handle customer inquiries and resolve issues promptly.
• Participate in training sessions to improve sales techniques and product knowledge.
• Monitor inventory levels and assist in restocking products as needed.

• Exceptional communication skills with the ability to engage with customers.
• Proven experience in retail sales or a similar customer-facing role.
• Strong problem-solving skills.
• Ability to work flexible hours.
• Demonstrated ability to work collaboratively in a team environment.
• Fluency in Arabic and English is preferred.

• Handling financial processes such as PRs, payments, and employee requests.
• Assisting with personnel operations, including employee complaints and attendance reports.
• Managing the onboarding process for new employees.
• Coordinating with governmental affairs and participating in HR projects.

• Bachelor's degree in a related field or a Diploma in HR.
• Minimum 3 years of experience in HR.
• Proficiency in MS Office Suite.
• Fluency in English and Arabic.

• Set up and adjust machines following specific procedures and product requirements.
• Operate assigned machinery safely and efficiently, monitoring performance and identifying potential issues.
• Maintain a clean and sanitary work environment in compliance with safety regulations.
• Conduct routine checks and perform basic maintenance tasks to keep machines functioning optimally.
• Load and unload raw materials, ensuring proper handling as per designated procedures.
• Monitor production output and quality control, reporting any discrepancies.
• Maintain accurate production logs and documentation.
• Collaborate with team members to ensure smooth production flow.

• High school diploma or equivalent.

• Prior experience operating production machinery in a manufacturing environment is a plus.

• Excellent communication and interpersonal skills.
• Ability to take initiative in solving minor problems.
• Strong attention to detail and capability to follow established procedures.

• Bachelor's degree or Diploma in a relevant field.
• Fresh graduate or 1–3 years of experience.
• Proficiency in using computers.
• Preference for candidates residing in Najran.
• Clean driving record with no violations.
• Valid driving license.

• Competitive salary (determined after interview).
• 6 working days per week.
• Friday as the weekly day off.

• Comply with all Aviation, Safety, Quality and Export Control Regulations and Procedures.
• Perform maintenance, repair, and inspection tasks on aircraft, ensuring all work meets company and customer procedures.
• Conduct operational implementation tasks such as daily servicing, refueling, and helicopter towing.
• Ensure proper documentation and compliance with the Airbus Helicopters Management Systems.
• Conduct on-the-job training for personnel and supervise junior aircraft technicians.

• Execute the bank's strategy through short and long-term planning and division of tasks amongst team members.
• Oversee the formulation of programs and plans aimed at developing the branch in alignment with approved tasks.
• Monitor branch performance using productivity metrics.
• Prepare local sales plans and set sales targets for each product or service for employees.
• Regularly manage and meet with branch employees to discuss workflow, new programs, and set individual employee goals.
• Conduct monthly follow-ups to ensure tasks are completed satisfactorily and recognize employee efforts.
• Track sales opportunities and ensure proper implementation of requests.
• Participate in budget formulation in coordination with branch management.
• Direct daily operations and monitor customer account documentation and cash handling procedures.
• Supervise tellers by ensuring proper information is collected from client requests.
• Assist employees in overcoming challenges with branch applications and recommend necessary training.
• Oversee customer service staff to ensure quality service and the proper presentation of offers.
• Review required training and identify employee weaknesses to enhance skill sets.
• Improve service levels and minimize errors through regular reviews and adjustments in service delivery.
• Address customer complaints and rectify recurring issues to maintain the bank's reputation.

• Diploma or higher in Business Administration, Economics, or Accounting.
• 5-8 years of experience in branch operations.

Immediate Employment
As a service provider
Inside major retail outlets and shopping centers,
To sell SIM cards and internet inside booths in hypermarkets and shopping centers
For telecommunications companies.
# Job Features :
Clear career ladder (promotions)
Training ending with employment
Progressive commissions
Continuous courses with accredited certificates

Working hours :
One shift from 3:00 PM to 11:30 PM
Holidays :
One day a week from Saturday to Wednesday and on Thursday and Friday work without holidays.