Administrative assistant Jobs in Al kharj

• Coordinate and manage executive schedules, meetings, and engagements, ensuring optimal time management and prioritization of commitments.
• Draft, review, and edit high-quality correspondence, reports, speeches, and presentations in both Arabic and English.
• Prepare detailed agendas, manage meeting logistics, and ensure the timely distribution of pre- and post-meeting documentation.
• Attend executive meetings, document critical discussion points, decisions, and action items, and follow up with relevant stakeholders to ensure timely execution.
• Serve as the primary point of contact between executive leadership and internal departments or external partners, fostering effective communication and alignment.
• Maintain and manage confidential records, documentation, and filing systems in accordance with organizational standards.
• Track delegated tasks and projects assigned by executive leadership, providing progress updates and ensuring adherence to timelines.
• Conduct background research and data analysis to support strategic decision-making and special initiatives.
• Coordinate with external stakeholders including government entities, regulatory agencies, and business partners for official correspondence and appointments.
• Uphold a high degree of discretion, professionalism, and confidentiality in all aspects of executive support.

• Bachelor’s degree in Business Administration, Management, or a related field.
• A minimum of 35 years of progressive experience in a high-level executive or administrative support role.
• Exceptional written and verbal communication skills in both Arabic and English.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Strong interpersonal skills, with the ability to interact professionally with senior executives, clients, and stakeholders.
• Highly organized with a proactive approach to managing complex schedules and multiple priorities.

• Experience working in executive offices or high-level governmental or corporate environments.
• Familiarity with project and task management tools (*, Asana, Trello, or MS Project).
• Capability to work under pressure while maintaining attention to detail.
• Demonstrated initiative, critical thinking, and problem-solving abilities.

• Assist in the administration and maintenance of SAP systems, ensuring smooth operations
• Support user account management, including creating, modifying, and deactivating user access in SAP
• Help monitor system performance and assist in troubleshooting any technical issues
• Assist in data entry, reporting, and documentation related to SAP administration
• Provide technical support and training to end-users as needed
• Collaborate with the SAP administration team on system upgrades and enhancements
• Stay updated on SAP best practices and relevant technical developments

• Bachelor's degree in Information Technology, Computer Science, Business Administration, or a related field
• Basic understanding of SAP systems and functionalities is preferred
• Prior experience in IT support or administrative roles is a plus but not mandatory
• Strong analytical and problem-solving skills
• Excellent communication and interpersonal skills
• Ability to work collaboratively in a team-oriented environment
• Eagerness to learn and develop skills in SAP administration

• Provide comprehensive administrative support.
• Handle communications with proper etiquette.
• Maintain effective communication within the office.
• Utilize executive administrative assistance and clerical skills.

• Proven experience in administrative support roles.
• Strong administrative assistance and executive administrative assistance skills.
• Excellent phone etiquette and communication skills.
• Proficient in Microsoft Office.
• Excellent organization and time-management skills.
• Attention to detail and problem-solving abilities.
• Able to work well in a team environment.

• Provide essential administrative support to ensure smooth project operations.
• Manage and maintain accurate and accessible project documentation.
• Schedule meetings, coordinate communications among team members and stakeholders.
• Assist in organizing project materials, documents, reports, and presentations.
• Handle project-related correspondence, ensuring timely and professional communication.
• Track deliverables, timelines, and milestones, keeping the team informed of updates.
• Support daily operations, manage office supplies, and assist with meetings.
• Coordinate project events, meetings, and travel arrangements.

• At least 2 years in administrative roles, preferably within a project environment.

• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to prioritize and manage multiple tasks simultaneously.
• Proactive with the ability to work independently and in a team setting.
• Proficient in office software and project management tools.
• Good time management skills focused on meeting deadlines.

• Develop and implement a facility management program including preventative maintenance and life-cycle requirements.
• Conduct and document regular facility inspections.
• Ensure compliance with health and safety standards and industry codes.
• Supervise and follow up on contracts, licenses, government requirements, rent payments, and real estate development.
• Obtain quotes and tenders from vendors and suppliers.
• Calculate and compare costs for goods and services to maximize cost-effectiveness.
• Negotiate contracts to optimize delivery and cost-saving.
• Coordinate and monitor the activities of contract suppliers.
• Manage contractor and vendor relationships.
• Manage and review service contracts to ensure facility management needs are met.
• Verify payment and invoicing match contract pricing.
• Generate and present regular reports and reviews of facility-related budgets, finances, and contracts.
• Develop and implement cost reduction initiatives.
• Oversee environmental health and safety.
• Provide prompt responses to requests and issues from facility occupants.

• Gather and review statistics and general data; combine into established reports for internal and external use.
• Verify data accuracy, matching supplier invoices against file copies.
• Distribute reports as directed by the supervisor.
• Greet visitors and clients; manage security and telecommunications systems.
• Handle queries and complaints via phone, email, and general correspondence.
• Manage meeting room availability and maintain general correspondence and files.
• Establish and maintain records of equipment service dates.
• Perform other responsibilities as assigned.

• Bachelor's degree or diploma in a related field.
• Minimum of 2 years of experience in a similar role.
• Proficient in MS Office, with expertise in Word, PowerPoint, and Excel.
• Detail-oriented, good communication skills, and the ability to multitask in a fast-paced environment.

• Administrative Support: Assist with daily administrative tasks for the F&B department, including filing, data entry, and correspondence management.
• Documentation And Reporting: Maintain accurate reports and assist in budget planning and inventory management.
• Event Coordination: Support the planning and execution of F&B events, ensuring smooth operations.
• Communication And Collaboration: Act as a liaison between the F&B department and other teams.
• Compliance And Quality Assurance: Ensure adherence to hotel policies and conduct quality assurance checks.

• Diploma in Hospitality Management preferred.
• Proven administrative experience, preferably in hospitality.
• Strong Microsoft Office skills and excellent organizational abilities.
• Attention to detail and effective communication skills.
• Ability to work independently and as part of a team.

• Be part of an innovative, fast-growing international group.
• Enjoy a competitive package with significant development opportunities.
• Participate in creating memorable hospitality experiences.
• Receive excellent discounts across the Ennismore brand family.

• Assist the General Manager in managing their schedule, appointments, and meetings.
• Handle incoming and outgoing communications on behalf of the General Manager.
• Organize and maintain documents, files, and reports efficiently.
• Arrange and schedule meetings, prepare agendas, take meeting minutes, and follow up on action items.
• Coordinate travel and accommodation arrangements for the General Manager.
• Prepare and proofread reports, presentations, and correspondence.
• Assist in coordinating and tracking various projects managed by the General Manager.
• Ensure an organized office environment and maintain adequate stock of supplies.
• Maintain confidentiality regarding sensitive company information.
• Act as a point of contact between the General Manager and internal or external stakeholders.

• Bachelor's in Business Administration (BBA) or Diploma in Administrative Secretary.
• 3 years of experience as an Executive Assistant or similar role.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize effectively.
• High school diploma or equivalent; additional qualifications as an Executive Assistant are a plus.

• Strong interpersonal skills with a friendly demeanor.
• Detail-oriented with problem-solving abilities.
• Ability to work independently and in a team environment.
• Adaptability to thrive in a fast-paced environment.

• Provide front desk coverage and greet visitors professionally.
• Assist in meeting preparations, including setting up and breaking down conference rooms.
• Manage facilities for scheduled events.
• Maintain the office's professional appearance and cleanliness.
• Assist with logistics for meetings, including room preparation.
• Stock office supplies and monitor inventory.
• Work closely with the APCO IT team.
• Deliver administrative inductions for new joiners.
• Support senior staff with calendar management, time and expense submissions, and travel coordination.
• Document creation and processing tasks.
• Assist with building access and property management.
• Arrange daily transportation schedules for drivers.
• Liaise with internal departments and manage client appointments.
• Support new business vendor registrations as required.

• Bachelor’s Degree with 1 year of relevant experience.
• Experience in advertising, PR, consulting, or financial services is a plus.
• Strong communication skills, both oral and written.
• Solution-oriented with exceptional problem-solving capabilities.
• Proficient in MS Excel, PowerPoint, and Word.

• In office duties.
• Travel is not required.
• Willing to work additional or irregular hours as needed.

• Provide administrative support and clerical tasks to the relevant team.
• Prepare and manage incoming and outgoing correspondence.
• Organize documentation and maintain filing systems.
• Monitor and procure office supplies as needed.
• Assist with administrative activities such as preparing expense reports and processing purchase orders.
• Coordinate meetings, including technical setups and catering.
• Manage travel and accommodation arrangements.
• Perform reception duties when required.
• Create correspondence for internal and external clients.
• Ensure accurate and timely customer service interactions.

• Provide administrative support and clerical tasks to the relevant team.
• Prepare and manage incoming and outgoing correspondence.
• Organize documentation and maintain filing systems.
• Monitor and procure office supplies as needed.
• Assist with administrative activities such as preparing expense reports and processing purchase orders.
• Coordinate meetings, including technical setups and catering.
• Manage travel and accommodation arrangements.
• Perform reception duties when required.
• Create correspondence for internal and external clients.
• Ensure accurate and timely customer service interactions.

Secretary to the CEO will carry on the followings:

1. Calendar Management
2. Meeting Support
3. Communication
4. Document Preparation
5. Office coordination

The candidate with Diploma/Degree and excellent command of both English and Arabic required. One year experience in the same field with knowledge of MS Office.

Conditions:
Saudi nationality
Bachelor's degree in IT
Fluent in English
Proficient in using computer systems, networks, and various programs