Full-time Secretary Jobs for Fresh Graduates With No Experience in Riyadh

About the Role

Tahaluf, a leading organizer of B2B live and on-demand events in Saudi Arabia, is seeking a Conference Support Administrator for a 5-month freelance/contractor position. As a joint venture involving Informa PLC, the Saudi Federation for Cybersecurity, Programming and Drones (SAFCSP), and the Events Investment Fund (EIF), Tahaluf is responsible for organizing major events such as LEAP, Cityscape, Black Hat MEA, and CPHI Middle East. This role offers an opportunity to contribute to large-scale projects within a collaborative team environment, supporting the success of prominent global events.

Role Overview

This position requires an administrator with a strong focus on detail and advanced proficiency in Microsoft Excel, specifically in managing v-lookups, pivot tables, and financial reporting. The Conference Support Administrator will play a key role in supporting the Content and Sales teams by maintaining budget trackers, processing speaker and supplier payments, and ensuring accurate record-keeping for event-related expenditures.

Key Responsibilities

• Manage v-lookups, pivot tables, and financial reporting requirements using advanced Excel skills.
• Maintain the budget tracker on the ERP system for the Content and Sales teams.
• Process conference speaker-related payments, including honorariums, speaker fees, and reimbursements.
• Handle supplier payments for event-related activities across the Content, VIP, Investor Program, and Sales teams.
• Manage event expenses from logistics suppliers/vendors and process invoice payments as required.
• Update budget and invoice trackers, along with contingent worker records.
• Maintain accurate records and databases pertaining to speaker and content/logistics vendor payments.
• Create and maintain an accreditation guide according to the accreditation provider's specifications, if applicable.
• Upload conference content, including the conference program, speaker details, and whitepapers, to the digital event platform.
• Provide general administrative support to the conference team as needed.

Qualifications and Requirements

• Proven experience and strong proficiency in Microsoft Excel, including v-lookups and pivot tables.
• Experience with financial reporting.
• Experience maintaining budget trackers on an ERP system.
• Experience processing supplier payments.
• Experience processing invoice payments.
• Experience creating and maintaining accreditation guides.
• Experience uploading content to digital event platforms.
• Strong communication skills.
• Excellent customer service skills.
• Proficiency in IT skills, including Microsoft Office Suite.
• Familiarity with CRM systems.
• Strong organizational skills.
• Ability to prioritize workload effectively.
• Exceptional attention to detail.
• Proven ability to meet deadlines.
• Ability to work effectively within a team environment.

Work Context

This is a 5-month, full-time, fixed-term freelance/contractor role. The position is based in Riyadh, Saudi Arabia, but the role can be performed remotely. Relocation or sponsorship support is not provided for this position. Tahaluf is committed to diversity and inclusion, and hiring decisions are based on relevant qualifications and merit. The company provides a disability-friendly environment; please inform them if support or adjustments are required during the interview or selection process.

The company of Dr. Bassam Al-Homsi Clinics announces the availability of a job opportunity for the position of Patient Receptionist to join the team. We are looking for a person with excellent communication skills, good interaction with patients and visitors, and the ability to organize appointments and manage reception tasks efficiently and professionally, contributing to providing a unique experience for patients and enhancing the quality of the services provided.

About the Project Coordinator Role

Resilience is seeking a motivated and organized Project Coordinator to join its Project Management Department. This full-time position is based in Riyadh, Saudi Arabia, and is suitable for recent graduates or individuals with up to one year of relevant experience. The Project Coordinator will provide essential support to Project Managers, assisting in the planning, coordination, and tracking of project activities to ensure effective progress towards project timelines and objectives.

Key Responsibilities

• Support Project Managers in the comprehensive planning and coordination of all project activities.
• Proactively follow up on project tasks, key milestones, and critical deliverables to ensure timely progress.
• Prepare essential project documentation, including meeting agendas, minutes of meetings (MoM), and action trackers.
• Coordinate effectively with internal teams and stakeholders to facilitate the timely completion of assigned tasks.
• Maintain accurate and organized project documentation and records for easy access and reference.
• Assist in the preparation of clear and concise project status reports and presentations for stakeholders.
• Monitor project schedules diligently and escalate any potential delays or issues to the Project Manager promptly.
• Provide administrative and operational support for various activities related to project execution.

Qualifications and Requirements

• A Bachelor's degree in Business Administration, Project Management, Information Systems, Engineering, or a closely related field.
• Fresh graduate or possess up to one year of relevant professional experience.
• Demonstrate strong organizational abilities and excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite, with a particular emphasis on Excel and PowerPoint.
• Ability to effectively manage multiple tasks simultaneously and thrive in a fast-paced work environment.
• A basic understanding of project management concepts is preferred.
• Possession of a CAPM certification or completion of project management training is considered a significant advantage.
• Must be of Saudi Nationality.

Required Skills

• Project Coordination
• Communication Skills
• Stakeholder Management
• Documentation Management
• Reporting and Presentation Skills

Work Environment and Details

This is a full-time role based in Riyadh, Saudi Arabia. The position offers an opportunity to develop foundational project management skills within a dynamic environment.

We are looking for an outstanding receptionist to join our team, who will be responsible for welcoming visitors and clients in a professional and courteous manner, responding to phone inquiries, and directing calls to the appropriate departments. The position requires excellent communication skills in both Arabic and English, the ability to handle basic computer systems, and manage appointments. The ideal candidate should have a neat professional appearance, the ability to work under pressure, and high organizational skills to ensure the smooth operation of the reception area.

We are looking for a professional receptionist to join the team, where they will be responsible for welcoming visitors and clients, directing them, and responding to phone and electronic inquiries in a professional and polite manner. The position requires excellent communication skills, proficiency in using computers and office programs, as well as the ability to handle work pressure and maintain a professional appearance. The ideal candidate should possess a friendly and patient personality, and previous experience in customer service or reception is considered an additional advantage.

Are you passionate about authentic hospitality and believe that a smile is the beginning of every wonderful experience? In our luxurious Japanese restaurant in the heart of Al-Yasmeen neighborhood in Riyadh, we are not looking for a traditional receptionist; we are looking for a "Happiness Maker" who will be the bright face of our brand and the starting point for an unforgettable dining journey for our guests. Who is the Happiness Maker we are looking for? You are a person with a friendly personality and a striking presence, who finds true joy in welcoming guests and making them feel special from the moment they enter. You have the ability to manage reservations with excellence and present a professional image that reflects the authenticity of Japanese hospitality. Main tasks and responsibilities: Welcome guests with a warm smile and a greeting that reflects the generosity of hospitality. Efficiently manage and organize restaurant reservations via phone and online platforms. Direct guests to their tables and present the initial menu. Respond to all guest inquiries in a professional manner and provide accurate information about the restaurant and the menu. Continuously coordinate with the service and kitchen team to ensure a smooth experience for guests. Keep the reception area clean and organized to reflect the restaurant's upscale image. Contribute to creating a positive and comfortable atmosphere for all diners. Required qualifications and skills: A person with tact, calmness, and the ability to handle various situations with a smile. Excellent communication skills in Arabic (and English is considered a strong additional advantage). Previous experience in reception or customer service, preferably in the restaurant or luxury hotel sector. Ability to use electronic reservation systems and handle office equipment. A neat and professional appearance that aligns with the restaurant's identity. Flexibility and the ability to work within a harmonious team. Job details: Location: Al-Yasmeen neighborhood, Riyadh. Working hours: 8 hours a day. Working days: 6 days a week. Weekly vacation: One day in the middle of the week (to be determined at the interview). What do we offer you? A competitive salary and an inspiring and upscale work environment. An opportunity to be part of a distinctive Japanese brand. Opportunities for professional development and growth within the company and mobility between departments. If you see yourself as the "Happiness Maker" we are looking for, do not hesitate to get in touch.

Join Laverne Group as a Project Coordinator!
We are seeking a motivated and skilled Project Coordinator to support our projects in Riyadh. As part of our team, you will play a crucial role in ensuring project timelines are met and that all teams are effectively collaborating.

Key Responsibilities:

• Prepare and maintain project schedules and timelines.
• Coordinate between different departments (Marketing, Procurement, Finance, Suppliers, etc.).
• Monitor task execution and ensure deliverables are completed on time.
• Organize meetings and prepare meeting minutes.
• Prepare and submit periodic project progress reports.
• Follow up on contracts, proposals, approvals, and project-related documentation.
• Identify potential risks, delays, and issues, and escalate them to management when necessary.
• Coordinate with suppliers, vendors, and external partners.
• Maintain and organize all project documentation and records.

If you are organized, have excellent communication skills, and thrive in a team environment, we encourage you to apply!

About the Administrator Trainee Role

Al Khozama Investment is seeking a motivated and organized Administrator Trainee to join their team in Riyadh, Saudi Arabia. This full-time position is part of the Tamheer Program, offering recent graduates practical experience in administrative operations and office coordination within a professional corporate environment. The trainee will support the daily functions of the administration department, contributing to efficiency and smooth office management.

This role is designed to provide comprehensive exposure to administrative procedures, document control, effective communication, reporting, and general office management. The Administrator Trainee will work closely with the administration team, learning and applying best practices in a dynamic setting.

Key Responsibilities

• Assist in the execution of daily administrative and office operations to ensure smooth workflow.
• Prepare, organize, and manage documents, reports, and official correspondence.
• Maintain accurate and organized filing systems for all company records and documents.
• Coordinate and schedule meetings, appointments, and manage calendars effectively.
• Handle incoming calls, emails, and general office inquiries, directing them to the appropriate personnel.
• Liaise with different departments to coordinate administrative requests and support their needs.
• Monitor office supplies inventory and assist with procurement requests as required.
• Ensure the proper organization and maintenance of office records and documentation.
• Support the logistics and administrative arrangements for meetings, events, and other office functions.
• Prepare basic administrative reports and perform data entry tasks.
• Update databases, trackers, and administrative records with accuracy and timeliness.
• Uphold the confidentiality and accuracy of all company information and sensitive documents.
• Support the broader administration team in undertaking various operational tasks as needed.
• Adhere to all company policies and established administrative procedures.
• Perform other administrative duties as assigned by management.

Qualifications and Requirements

• A Bachelor's degree in Business Administration or a related field is required.
• Eligibility for the Tamheer Program through the Human Resources Development Fund (HRDF) is mandatory.
• Strong communication and interpersonal skills are essential for effective collaboration and interaction.
• A good command of both English and Arabic languages is necessary.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Excellent organizational and time management skills to handle multiple tasks efficiently.
• The ability to work effectively within a team-oriented environment.
• A professional attitude and a strong willingness to learn and develop new skills.
• The capacity to multitask and prioritize tasks effectively in a fast-paced setting.
• A basic understanding of administrative procedures and office practices is beneficial.
• A keen attention to detail and a commitment to accuracy in all tasks.

Required Skills

• Communication
• Interpersonal skills
• Microsoft Office applications
• Organizational skills
• Time management skills
• Attention to detail
• Accuracy
• Multitasking
• Task prioritization
• Understanding of administrative procedures

Work Context and Opportunity

This trainee position offers practical, hands-on experience in administration and office operations within Al Khozama Investment in Riyadh, Saudi Arabia. Trainees will gain exposure to professional administrative systems and processes, benefiting from opportunities for professional development and workplace learning in a collaborative and professional environment. The work type is full-time, and the role is designed for individuals with 0-1 year of experience.

Exceptional Hospitality Starts with You

As a Receptionist at Hilton, you play a vital role in ensuring that our guests enjoy a seamless check-in and check-out experience while conveying warmth and friendliness. Your responsibilities include:

• Deliver a warm welcome: Greet guests upon their arrival and complete the check-in process, which includes verifying their details, assigning rooms, issuing keys, and assisting with welcome materials or bell service.
• Support efficient check-out: Process guest departures by verifying charges, handling payments, issuing receipts, and accurately using the point-of-sale system.
• Provide hotel and local knowledge: Demonstrate thorough knowledge of hotel offerings, room types, rates, promotions, and local area information to assist with guest inquiries.
• Promote hotel services: Employ up-selling techniques to recommend hotel amenities and maximize room and service revenue.
• Delight our guests: Address guest requests, resolve concerns with care and urgency, and manage messages and communications effectively.

Qualifications:
To thrive in this role, you should embody our core values: spreading hospitality's light and warmth, acting with integrity, inspiring others, valuing teamwork, taking ownership, and maintaining urgency in every moment. Join us and contribute to creating exceptional experiences for our guests.

Join the Finance Team at Abdullah Hashim Company Limited! We are seeking motivated and detail-oriented candidates eager to start their career as a Sales Coordinator through the Tamheer Program.

Location: Riyadh, Saudi Arabia

Key Responsibilities:

• Assist the sales team in daily activities and customer follow-ups.
• Coordinate test drives, vehicle deliveries, and customer appointments.
• Maintain sales records and assist in reporting sales performance.
• Welcome and assist visitors and customers professionally.
• Manage the showroom reception area to maintain a clean and organized environment.
• Prepare and maintain documents and internal correspondence.
• Coordinate with other departments for smooth workflow.
• Support inventory checks and stock updates.
• Assist in organizing showroom events, promotions, and campaigns.
• Ensure prompt responses to customer queries and support complaint resolution.

Requirements:

• Diploma or Bachelor's degree in Business, Marketing, or related field preferred.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office.
• Strong organizational and coordination abilities.
• English proficiency is preferred.
• Eligible for Tamheer Program.

A distinguished host is required to join the team to provide exceptional customer service and welcome guests in a professional and friendly manner. The candidate will be responsible for managing reception operations, coordinating appointments, answering phone and email inquiries, and ensuring the comfort of visitors and directing them to the appropriate departments. We are looking for someone with excellent communication skills, the ability to work under pressure, proficiency in using computers and administrative systems, a neat appearance, and a commitment to the highest standards of professional service.

A host is required to work in receiving guests and providing exceptional customer service, where you will be responsible for welcoming visitors, directing them, and providing the necessary information in a professional and courteous manner. This position requires excellent communication skills and the ability to interact with the public with tact, in addition to maintaining a decent appearance and professional behavior at all times. Duties include: • Receiving guests and visitors warmly and kindly • Providing the required information and guidance • Coordinating appointments and managing waiting lists •

A receptionist and food server is required for one of the upscale restaurants in Al-Solitaire complex, Riyadh, Al-Sahafa neighborhood.

Customer service representative receives the patient, books appointments, answers inquiries and questions, confirms appointments and payment via point of sale.

High customer service skills in the restaurant Applying the approved control, security rules, and standards Receiving payments from customers in restaurants Ensuring that accounts are settled correctly at the end of the day Delivering cash to the restaurant manager regularly Issuing receipts and refunds Using coupons and discount vouchers according to the policy Any other tasks assigned by the direct supervisor within the job scope

Reception and tenant service Main tasks: Receiving tenants and customers, directing them, and providing them with the necessary support and services in a professional manner. Following up and providing administrative and operational services and tasks assigned directly by the General Manager.