About the Role
Oقاف Real Estate Management and Services Company is seeking a Call Center and Customer Service Manager to lead and develop all operations related to the call center and customer services. This role aims to ensure the delivery of an excellent experience for customers and tenants across various communication channels, with a focus on achieving the company's operational and business objectives.
Key Tasks and Responsibilities
The role includes strategic, operational, and managerial responsibilities for the team, in addition to stakeholder management. Strategic responsibilities include developing and implementing the call center and customer service strategy, developing the customer journey, leading customer experience improvement initiatives, setting key performance indicators, and developing work policies and procedures. On the operational level, the manager oversees the daily operations of the call center, manages all communication channels, ensures adherence to service level agreements, and handles critical complaints and escalations. The role also includes managing team performance, developing employee competencies, and fostering a customer service culture.
Operational and Managerial Responsibilities
- Oversee the daily operations of the call center and ensure the delivery of high-quality services.
- Manage multiple communication channels (phone, email, chat, digital).
- Ensure adherence to Service Level Agreements (SLAs) and quality standards.
- Follow up on and handle critical complaints and escalations.
- Monitor and develop the technical systems for the call center and Customer Relationship Management (CRM) systems.
- Analyze the causes of communication and complaints to identify improvement opportunities.
- Prepare periodic reports and executive dashboards.
- Lead quality improvement and continuous development programs.
- Manage and evaluate the performance of call center and customer service teams.
- Identify training needs and develop continuous development plans for employees.
- Foster a customer service culture and institutional excellence.
- Coordinate with various departments to ensure efficient handling of customer requests.
Qualifications and Experience Required
- Bachelor's degree in Business Administration, Communications, or related fields.
- Professional certifications in Customer Service or Call Center Management (*, COPC, ICMI, CCXP).
- Minimum of 7-10 years of experience in call center and customer service management.
- Minimum of 3 years of experience in a leadership or supervisory role.
- Previous experience in leading a call center and improving customer service standards, preferably in the real estate or service delivery sector.
- Strong communication, negotiation, and relationship management skills.
- Experience in developing and improving customer experience and managing operational performance indicators.
- Ability to prepare reports and executive presentations for senior management.
- Proficiency in both Arabic and English languages.
Key Performance Indicators
Performance will be monitored based on key indicators including, but not limited to:
- Service Level
- Average Speed of Answer (ASA)
- Average Handle Time (AHT)
- Abandonment Rate
- First Contact Resolution (FCR)
- Customer Satisfaction (CSAT)
- Net Promoter Score (NPS)
- Quality Assurance (QA) Score
Team Management and Development
The Call Center and Customer Service Manager directly leads the work teams, focusing on motivating them to achieve the highest levels of performance. The role includes identifying functional needs, participating in talent acquisition, and preparing and implementing training and continuous development plans to enhance employee efficiency. It also includes managing performance evaluations and setting individual development plans for employees, in addition to fostering a customer service culture and institutional excellence within the team.