Secretary Jobs for Fresh Graduates in Riyadh

Position Type: Hybrid (Mostly remote with occasional in-person support)Compensation: Starting at 1,500 for the first month, with potential increases based on performanceStart Date: ASAP

Overview

A fast-paced entrepreneurial environment requires a reliable, adaptable assistant to help manage day-to-day responsibilities, communication, and organizational tasks. This role involves working closely with the head of the company to keep operations smooth and efficient.

Role Responsibilities

• Manage calls, messages, calendars, and online communication
• Serve as a point of contact with clients, partners, and staff
• Organize documents, track tasks, and assist with project coordination
• Provide general operational support, both remotely and during occasional in-person sessions
• Handle errands or personal tasks as needed
• Maintain confidentiality and represent the executive professionally

Requirements

• Strong communication skills and conversational English
• Highly trustworthy, discreet, and comfortable working in close collaboration
• Flexible mindset and open to a variety of tasks
• Professional demeanor when speaking with clients or employees
• Comfortable with a hybrid arrangement (remote + occasional on-site)
• Ability to work independently and anticipate needs

Ideal Candidate

• Adaptable, positive, and able to work in a dynamic environment
• Values discretion and professionalism
• Comfortable supporting a busy executive across both business and personal tasks
• Reliable presence who can step in when needed without being micromanaged

Benefits

• Flexible hours and manageable workload
• Potential for pay growth based on contribution and reliability
• Opportunity to gain experience in business, operations, and communication
• Work directly with an entrepreneur in a close, trust-based role

• Executive Support:
  • Manage the executive’s daily schedule, appointments, and meetings.
  • Organize and coordinate executive travel arrangements, including visas and accommodations.
  • Prepare meeting agendas, minutes, and follow-up action lists.
  • Draft, format, and review correspondence, reports, and presentations.
• Office & Communication Management:
  • Act as the primary point of contact between the executive and internal/external stakeholders.
  • Handle phone calls, emails, and messages with professionalism and confidentiality.
  • Maintain office systems, records, and documentation (both electronic and physical).
  • Ensure timely dissemination of information across departments as instructed by the executive.
• Administrative Tasks:
  • Manage filing systems, data entry, and documentation tracking.
  • Coordinate events, conferences, and corporate gatherings.
  • Support procurement of office supplies and maintain inventory.
  • Liaise with HR, Finance, and other departments for administrative workflow.
• Confidentiality & Professionalism:
  • Ensure all executive office matters are handled discreetly.
  • Protect sensitive information and uphold corporate confidentiality policies.

• Manage executives' calendars and schedule meetings.
• Assist executives in preparing for meetings, including taking minutes.
• Respond to emails and document requests on behalf of executives.
• Draft and format reports, presentations, and other documents.

• Excellent communication skills in English, both written and spoken.
• Willingness to travel internationally as required.
• Experience in project or investment-related fields is a plus.
• Proficient in Microsoft Office Suite.
• Strong organizational skills and ability to manage multiple priorities.

• Coordinating schedules, appointments, and meetings seamlessly.
• Ensuring clear communication and effective follow-up on multiple tasks and priorities.
• Utilizing strong time management skills and a process-oriented approach.

• Input customer data, branch details, items, prices, and offers into the POS system and internal company systems.
• Prepare initial databases for new customers (including item lists, categories, taxes, and payment methods).
• Review and audit entered data to ensure accuracy.
• Continuously update data as needed based on customer changes or inputs from sales/support teams.
• Organize and archive files and databases for easy future reference.
• Coordinate with sales and technical support teams to complete any missing or unclear data.
• Prepare simple reports (Excel or system-generated) as required.
• Adhere to information confidentiality policies and customer data protection.

• Diploma or Bachelor's degree (preferably in Business Administration, Information Systems, Accounting, or a related field).
• Previous experience in data entry or a similar role is preferred, but beginners willing to learn are welcome.
• High speed and accuracy in data entry.
• Proficient in computer usage, especially Microsoft Excel and Word.
• Good ability to learn and work with new systems and software quickly.
• Excellent organizational skills and ability to manage multiple files simultaneously.
• Attention to detail with a capability to spot and correct errors.
• A good level of English for reading lists and data, if available, is preferred.

• Familiarity with POS systems or experience in technology/software companies.
• Experience handling data for retail or restaurant businesses.
• Basic knowledge of accounting or inventory management.

• Medical Secretary

• Riyadh
• Makkah
• Medina
• Qassim
• Eastern Province
• Jeddah
• Tabuk
• Hail
• Jazan
• Najran
• Al-Baha

Job Title:

Data Entry (for people with disabilities)

Tasks and Responsibilities:

Enter data accurately and quickly in the designated systems.
 Review data and ensure its accuracy before saving.
 Handle office software such as Microsoft Office (Word, Excel).
 Update data periodically according to instructions.
Cooperate with the team to ensure a smooth workflow.

Requirements:

The applicant must be a person with a disability (with proof of disability certificate if required).
Proficiency in using computers and data entry programs..
Good communication skills to work within a team.
Experience is not required in some cases, but previous experience in data entry is preferred.

Benefits:

• Providing administrative and organizational support to the executive management.
• Communicating with different teams to ensure the smoothness of daily operations.
• Preparing reports and necessary documents for senior leadership.

• Strong communication and organizational skills.
• Ability to work under pressure and meet deadlines.
• A passion for achievement and excellence in performance.