Secretary Jobs in Riyadh

o Bachelor's degree in Business Administration, Logistics, Supply Chain Management, or related fields.

o 25 years of proven sales experience in logistics, transportation, or freight forwarding within Saudi Arabia.

o Strong understanding of Saudi logistics regulations, customs procedures, and regional supply chain.

o Familiarity with local and cross-border shipping, including compliance with Saudi customs and regulations.

o Fluency in Arabic and English for effective communication with clients, government bodies, and international partners.

o Strong negotiation skills tailored to the Saudi market, understanding cultural nuances in business dealings.

o Knowledge of Saudi customs laws, import/
export regulations, and licensing requirements.

o Proficiency in CRM software and Microsoft Office Suite (Word, Excel, PowerPoint)

o Ability to work in a fast-paced, target-driven environment

• Manage and maintain schedules, appointments, and correspondence for executives or departments.
• Prepare and organize documents, reports, and presentations.
• Answer phone calls and emails, directing inquiries to the appropriate parties.
• Assist in the planning and coordination of meetings, including logistics and materials.
• Maintain filing systems, both electronic and paper, ensuring information is easily accessible.
• Handle confidential information with discretion and professionalism.
• Perform general office duties, including data entry and record keeping.
• Support team members with various administrative tasks as needed.
• Monitor and order office supplies, ensuring inventory levels are maintained.
• Prepare and distribute meeting agendas and minutes.
• Coordinate travel arrangements, including flights, accommodations, and transportation.
• Develop and implement office procedures to improve efficiency.
• Assist with budgeting and expense tracking for departmental activities.
• Liaise with external vendors and service providers to facilitate office needs.
• Maintain office equipment and coordinate repairs as necessary.
• Support event planning and coordination for company functions or team-building activities.
• Create and maintain databases and spreadsheets for tracking important information.
• Conduct research and compile data as requested by team members.
• Train and onboard new administrative staff as needed.
• Ensure compliance with company policies and procedures.

• Bachelor’s degree or equivalent; additional qualifications in Office Administration or a related field are preferred.
• Proven experience as a secretary or in a similar administrative role (minimum 5 years).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
• Excellent command of the English language is required.
• Familiarity with office management procedures and basic accounting principles.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Ability to work independently and collaboratively within a team.
• Attention to detail and strong problem-solving skills.
• Experience with scheduling software and CRM systems is a plus.
• Strong interpersonal skills with the ability to interact professionally with clients and colleagues.
• Ability to prioritize tasks and manage multiple deadlines effectively.
• Flexibility to adapt to changing priorities and projects.
• Experience in handling travel arrangements and itineraries is a plus.
• Basic knowledge of social media and marketing tools is beneficial.
• Preferably residing near the company’s location.

• Eligible to get 30 days paid vacation every year.
• Providing health insurance.

• Manage the overall functioning of the office, ensuring smooth operations and efficient workflow.
• Provide administrative support to the executive partner, handling scheduling, correspondence, and communications.
• Coordinate meetings, appointments, and travel arrangements for the executive partner and other team members as needed.
• Assist in the preparation of reports, presentations, and documents, utilizing advanced formatting and presentation skills.
• Serve as the primary point of contact for internal and external stakeholders, handling inquiries and requests promptly and professionally.
• Maintain office records and files, both electronic and physical, ensuring confidentiality and accuracy.
• Collaborate with other administrative staff to ensure seamless operations and support across departments.
• Manage incoming and outgoing correspondence, including sorting mail, drafting responses, and distributing communications to appropriate parties.
• Take minutes during meetings and distribute them to attendees.

• Bachelor's degree in business administration or related field preferred.
• Excellent verbal and written communication skills in English are essential.

• Manage executive calendars, confirm appointments, and schedule meetings.
• Draft agendas, take Minutes of Meeting, and track follow-up actions.
• Handle emails, calls, and official correspondence with professionalism.
• Maintain organized filing systems (digital and physical).
• Coordinate travel arrangements, bookings, and logistics.
• Act as a liaison between executives and internal/external stakeholders.
• Support report preparation and maintain confidentiality of information.
• Follow up on assigned tasks and ensure timely completion.

• Bachelor’s degree in Business Administration or related field.
• 24 years of experience in a similar executive support role.
• Excellent verbal and written communication in Arabic and English.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong skills in calendar management, travel coordination, and follow-up.
• Ability to draft accurate Minutes of Meeting and official correspondence.
• Highly organized, proactive, and detail-oriented.

• Timeliness of scheduling, documentation, and follow-ups.
• Quality of communication and task execution.
• Responsiveness to requests and operational support efficiency.

• Discreet, trustworthy, and professional.
• Positive attitude and adaptable to dynamic work environments.
• Quick learner with strong sense of responsibility.

• Competitive salary and benefits.
• Collaborative and professional work environment.
• Career development opportunities within a growing healthcare company.

• Provide secretarial support including scheduling staff meetings and keeping minutes.
• Receive and screen phone calls, directing them appropriately.
• Handle correspondence both incoming and outgoing, such as emails, letters, and packages.
• Maintain organization in the hospital environment through memo preparation, invoicing, appointment letter creation, staff communication facilitation, and document filing.
• Ensure the security of confidential documents.
• Prepare invoices or financial statements, assisting in bookkeeping tasks.
• Maintain organized electronic and paper records for easy accessibility.
• Conduct research and prepare presentations or reports as assigned.
• Manage file systems and databases effectively.

• Degree in Business Administration or a related field.
• Experience in healthcare settings is an advantage.

• Proven experience as a medical secretary or in similar administrative roles.
• Proficient in MS Office and back-office software (*, ERP).
• In-depth knowledge of office management and basic accounting procedures as well as industry-specific terminology.
• Familiarity with basic research methods and reporting techniques.
• Excellent organizational and time-management skills.
• Outstanding communication and negotiation abilities.
• Demonstrate integrity and confidentiality in all work.

• Provide administrative support and manage reception duties
• Maintain confidentiality and adhere to school policies
• Coordinate with various departments and represent the school professionally

• Strong track record in a similar role within a large organisation
• Proactive attitude with the ability to manage multiple tasks
• Excellent communication skills and high emotional intelligence
• Commitment to the school’s Mission and Vision
• Hold KSA residency status

• Engaged students driven to achieve
• A supportive school community focused on collaboration
• Professional growth and development opportunities
• A diverse range of programs enriching student lives

• Provide secretarial and clerical assistance to the department head.
• Type memos, reports, and minutes, managing departmental communication.
• Maintain the departmental diary and prepare periodic activity reports.
• Support the organization and implementation of educational activities.
• Schedule appointments and manage daily activities of the department.
• Maintain confidentiality and manage sensitive information.
• Coordinate with other department secretaries regarding notifications and changes.
• Ensure compliance with relevant healthcare standards.
• Participate in initiatives aimed at enhancing patient experience.

• A diploma or equivalent qualification in a related field.
• At least two years of experience as a Medical Secretary or Assistant, preferably in a hospital setting.
• Relevant certification in medical administration.

• Understand client business processes, controls, and data for analytical procedures.
• Collaborate closely with Core Financial Audit Teams to discuss analytics results.
• Document procedures performed and test results clearly.
• Communicate effectively with clients and Financial Audit Teams.
• Seek out learning opportunities on the job.

• Bachelor's degree in Computer Science, Business Computer, or Management Information Systems.
• 25 to 35 years of hands-on experience with Audit Command Language (ACL) and/or SQL.
• Familiarity with BI visualization tools such as PowerBI and/or Tableau.
• Strong analytical skills and experience with large data sets.
• Excellent written and oral communication skills.

• Manage and maintain the executive’s schedule, including arranging meetings, appointments, and travel itineraries.
• Handle correspondence, including emails, phone calls, and other communications, ensuring timely responses.
• Coordinate and organize events, meetings, and conferences as required.
• Perform administrative tasks such as document preparation, filing, and data entry.
• Assist with personal errands and tasks, ensuring seamless support for the executive’s professional and personal needs.
• Maintain confidentiality and handle sensitive information with discretion.
• Liaise with internal and external stakeholders, representing the executive in a professional manner.
• Manage and prioritize tasks to ensure deadlines are met efficiently.

• Female candidate, based in Riyadh, Saudi Arabia.
• Professional and presentable appearance, with a polished demeanor suitable for high-profile environments.
• Proven experience as a Personal Assistant, Executive Assistant, or similar role.
• Excellent organizational and time-management skills.
• Strong verbal and written communication skills in English; proficiency in Arabic is highly desirable.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling tools.
• Ability to multitask and work under pressure in a fast-paced environment.
• High level of discretion and professionalism in handling confidential matters.
• Valid driver’s license and flexibility to travel locally as needed.
• Bachelor’s degree or equivalent experience preferred but not mandatory.

• Proactive, with a strong sense of initiative and problem-solving skills.
• Friendly, approachable, and culturally sensitive, with an understanding of local customs and etiquette in Riyadh.
• Reliable, punctual, and adaptable to changing priorities.
• Strong interpersonal skills to build and maintain professional relationships.

• Bachelor’s degree from a recognized university.
• Excellent command of both English and Arabic (spoken and written).
• Presentable and professional appearance.
• Valid driver’s license and ability to drive.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to manage multiple tasks and work under pressure.
• Trustworthy, punctual, and detail-oriented.

• Develop experimental and industry-ready PCB-fabricated prototype solutions involving power electronics, embedded systems, and computer communication.
• Utilize control, modeling and parameter identification in developing innovative solutions.
• Construct lab-based showcase DC microgrids and their digital twins in simulation.
• Prepare research materials including reports, presentations, and grant proposals.
• Research battery energy storage systems (BESS) management and photovoltaic system modeling.
• Manage lab logistics and assist in various research activities.
• Present findings at conferences and in journal papers.
• Facilitate training workshops and mentor junior team members.
• Gather and analyze data employing strong analytical skills.
• Collaborate with interdisciplinary teams to design and analyze innovative systems.
• Maintain meticulous research records and ensure data accuracy.
• Perform other duties as required by the manager.

• Master’s degree in Electrical Engineering or equivalent from an accredited institution.
• Completed courses in control, power electronics, electric machines, and renewable energy systems.
• Minimum of two years’ experience in lab equipment and setups for experimental validation; experience in research with two to three published journal articles in related topics is required.

• Key Responsibilities:
  • Office Management: Organize and maintain office files, documents, and records while handling correspondence and ensuring the confidentiality of sensitive information.
  • Scheduling and Calendar Management: Coordinate meetings, appointments, and travel arrangements; manage leadership calendars and resolve scheduling conflicts.
  • Communication and Correspondence: Serve as a point of contact for internal and external communication, answering phone calls and emails promptly.
  • Document Preparation: Prepare reports and presentations; format and proofread content for accuracy and professionalism.
  • Event Coordination: Assist in planning office events, meetings, and conferences.
  • Project Support: Track ongoing project progress and communicate with team members.
  • Expense Tracking and Budget Assistance: Manage invoices and support budget tracking.
  • Data Entry and Record Keeping: Maintain accurate information in databases and office management software.
  • Supply Management: Monitor and order office supplies.

• Education: High school diploma required; associate’s or bachelor’s degree preferred.
• Experience: 13 years of administrative or office support experience preferred.
• Skills: Proficiency in MS Office Suite and strong communication skills.

• Direct support to the Riyadh HQ CEO and leadership team.
• Manage day-to-day calendars, appointments, and meeting arrangements.
• Prepare and review materials for meetings and coordinate executive-level appointments.
• Conduct desktop research and support the creation/modification of presentations.
• Oversee business projects and coordinate travel arrangements.
• Assist with preparing memos, invoices, and other documentation.
• Provide high-quality administrative support during events and engagements.
• Assist in training and guiding other administrative staff.

• Minimum 5 years of experience as an Executive Assistant or similar role.
• Strong office administration background, preferably in financial services.
• Fluency in Arabic and English is required.
• Proficient in Microsoft Office with excellent organizational skills.

• Manage schedules and coordinate meetings.
• Handle confidential information with discretion.
• Support smooth operations and effective communication within the organization.
• Build meaningful client connections and inspire team members.
• Anticipate the needs of teams and clients to deliver quality outcomes.

• Ability to respond effectively to diverse perspectives and needs.
• Proficiency in using a broad range of tools for problem-solving.
• Strong understanding of business context and adaptability to changes.
• Experience in handling confidential information.

• Assist in the development and organization of departmental systems.
• Create and maintain scheduling systems and correspondence venues.
• Support daily operations and maintain sales records.
• Update and manage the Delphi system and assist with administrative needs.
• Communicate corporate and hotel policies effectively to team members.
• Foster excellent working relationships within the hotel and with external clients.
• Report on account performance during department meetings.

• Understand market dynamics, including competitors' strengths and weaknesses.
• Participate in client entertainment and conduct site visits as required.
• Support the team in meeting commercial strategy goals.

• Competitive salary and incentives.
• Health insurance and wellness programs.
• Learning and development opportunities.
• Complimentary stays at our hotels around the world through the MOstay program.

• Assist with the recruitment process, including posting job advertisements, screening resumes, and scheduling interviews.
• Maintain employee records and ensure that all files are accurate and up-to-date.
• Respond to employee inquiries regarding HR policies, benefits, and other HR-related matters.
• Support the implementation and administration of HR programs and initiatives, such as performance management and employee engagement surveys.
• Coordinate training and development activities for employees, including scheduling and logistics.
• Assist with the onboarding process for new hires, conducting orientations, and ensuring a smooth transition into the company.
• Provide support for employee relations initiatives, such as disciplinary actions or conflict resolution.

• Saudi National Candidate required.
• Bachelor's degree in Human Resources or a related field.
• 12 years of experience in HR or a related field.
• Solid understanding of HR laws and regulations.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.