Secretary Jobs in Riyadh

Join Cognition as an HR Operations & Recruiting Coordinator!
At Cognition, we are a global AI company that is revolutionizing how software is created and maintained with our flagship products. As we expand, the Riyadh office plays a pivotal role in supporting our talent operations across MENA and APAC.

Role Overview:
We are looking for a well-organized, internationally minded HR and Recruiting Coordinator, dedicated to enhancing our people operations across diverse markets. This contract position could lead to a permanent role in the future, allowing you to contribute significantly to our growth journey.

Key Responsibilities:

• Coordinate interviews across various regions, ensuring a high-quality experience for candidates.
• Track applicants’ progress using our ATS while maintaining data accuracy.
• Support onboarding and offboarding processes, ensuring thorough employee lifecycle management.
• Partner with the International People team to refine our HR workflows.

Requirements:

• Saudi national.
• Bachelor’s degree in HR, Business Administration, or related field.
• 1-3 years experience in HR coordination or operations.
• Strong organizational skills and attention to detail.
• Fluency in English and Arabic.

Why Join Us?
Experience international exposure and partnership with global leadership in a thriving tech company. You’ll be instrumental in scaling our operations and building a rewarding HR career.

Join Us as an Administrative Organization Specialist!
We are seeking a dedicated Administrative Organization Specialist to support our HR operations and ensure compliance with Saudi labor regulations. In this role, you will play a key part in coordinating between various departments and maintaining smooth HR processes.

Key Responsibilities:

• Ensure efficient HR operations through accurate documentation and coordination.
• Coordinate with government platforms (GOSI, Qiwa, Muqeem, etc.) for HR-related processes.
• Support workforce planning activities and Nitaqat monitoring.
• Maintain and update HR policies, procedures, and documentation.
• Prepare and manage bilingual official correspondence.
• Act as a liaison between HR, Administration, Accounting, and other corporate functions.
• Ensure compliance with Saudi Labor Law and regulations issued by MHRSD.
• Identify compliance risks and provide timely, practical guidance to management and HR.
• Analyze data and suggest improvements aligned with organizational policies.
• Perform additional HR operations and compliance duties as assigned.

Requirements:

• 1–3 years of experience in HR Operations, Data Analysis, or Business Intelligence.
• Strong understanding of Saudi labor regulations and HR platforms.
• Fluency in Arabic and English with excellent drafting and communication skills.
• Analytical mindset and solution-oriented attitude.
• High level of professionalism and confidentiality.
• Strong coordination skills and a proactive team player.

If you are passionate about HR operations and want to make a difference, we encourage you to apply!

Join Our Team as an Executive Secretary

We are seeking a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will provide high-level administrative support to ensure the efficient operation of the office. This role involves managing various tasks to assist leadership and departments in meeting organizational goals.

Key Responsibilities:

• Office Management: Organize and maintain office files, documents, and records; manage correspondence while ensuring confidentiality.
• Scheduling and Calendar Management: Coordinate meetings, appointments, and travel arrangements; manage leadership calendars and resolve scheduling conflicts.
• Communication and Correspondence: Serve as a point of contact for communication, answering calls, emails, and relaying messages promptly.
• Document Preparation: Prepare reports, presentations, and documents; format and proofread content for accuracy and professionalism.
• Event Coordination: Organize and assist in planning office events, ensuring all necessary arrangements are made.
• Project Support: Track project progress, update documents, and communicate with team members to ensure timelines are met.
• Expense Tracking and Budget Assistance: Manage invoices and process expenses; assist with budget tracking for departmental needs.
• Data Entry and Record Keeping: Maintain accurate information in databases and office management software.
• Supply Management: Monitor and order office supplies, manage inventory, and handle vendor relations.

Qualifications:

• High school diploma required; associate’s or bachelor’s degree preferred.
• 1-3 years of administrative or office support experience preferred.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• Attention to detail and accuracy.
• Ability to work independently and collaboratively.

What You Can Expect from Us:
We provide a competitive salary, benefits designed to enhance your work-life balance, and opportunities for professional growth. At IHG, we are committed to creating inclusive teams where everyone can thrive.

📢 Executive Secretary
Asseeb Paints Company is looking for a talented Executive Secretary to join our team at our headquarters in Riyadh.

Key Responsibilities:

• Manage incoming and outgoing correspondence
• Organize schedules, appointments, and meetings
• Prepare reports and presentations
• Welcome visitors and clients
• Coordinate meetings and company events
• Maintain and organize files and records

Requirements:

• High school diploma or higher
• Previous experience in administrative or secretarial roles
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Good knowledge of Power BI (data analysis & reporting)
• Excellent communication and interpersonal skills
• Strong time management and organizational skills

Join IHG Hotels & Resorts as an Executive Secretary!

We are seeking a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will be responsible for providing high-level administrative support to ensure efficient operation of the office. This role involves a blend of administrative tasks, project coordination, and general office management to assist leadership and various departments in meeting organizational goals.

Key Responsibilities:

• Office Management: Organize and maintain office files, documents, and records; handle correspondence and ensure confidentiality of sensitive information.
• Scheduling and Calendar Management: Coordinate and schedule meetings, appointments, and travel arrangements; manage leadership calendars and resolve scheduling conflicts as needed.
• Communication and Correspondence: Serve as a point of contact for internal and external communication, including answering phone calls, emails, and relaying messages promptly and professionally.
• Document Preparation: Prepare reports, presentations, and other documents as needed; format and proofread content to ensure accuracy and professionalism.
• Event Coordination: Organize and assist in planning office events, meetings, and conferences, ensuring all necessary arrangements are made.
• Project Support: Assist with ongoing projects by tracking progress, updating documents, and communicating with team members to ensure timelines are met.
• Expense Tracking and Budget Assistance: Manage invoices, process expenses, and support budget tracking for departmental needs.
• Data Entry and Record Keeping: Maintain accurate and updated information in databases, spreadsheets, and office management software.
• Supply Management: Monitor and order office supplies, manage inventory, and handle vendor relationships.

Qualifications:

• Education: High school diploma required; associate’s or bachelor’s degree preferred.
• Experience: 1-3 years of administrative or office support experience preferred.

Skills:

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• Attention to detail and high level of accuracy.
• Ability to work independently and collaboratively in a fast-paced environment.

What you can expect from us:
We give our people everything they need to succeed. From a competitive salary that rewards all your hard work to a wide range of benefits designed to help you live your best work life – including a full uniform, impressive room discounts and some of the best training in the business. Our mission is to welcome everyone and create inclusive teams where we celebrate difference and encourage colleagues to bring their whole selves to work. IHG Hotels & Resorts provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. We promote a culture of trust, support, and acceptance.

Join Esnad Contracting as an Executive Secretary!
We are seeking a highly organized Executive Secretary to support the Deputy Project Manager with administrative and secretarial tasks. You will play a crucial role in enhancing the efficiency of our office operations.

Key Responsibilities:

• Manage calendars, appointments, meetings, and travel arrangements.
• Prepare and draft correspondence, letters, and reports in Arabic and English.
• Receive, register, and distribute incoming and outgoing correspondence.
• Arrange meetings, prepare agendas, and take meeting minutes.
• Maintain organized filing systems, both electronic and hard copy.
• Coordinate with project teams and departments.
• Handle confidential information professionally.
• Support the Deputy Project Manager in day-to-day administrative tasks.

Requirements:

• Diploma or Bachelor’s degree in Administration, Secretarial Studies, or a related field.
• 3–5 years of experience in a secretarial or administrative role, preferably in construction, engineering, or infrastructure projects.
• Intermediate English proficiency.
• Proficiency in Microsoft Office.
• Saudi nationality required.

At Esnad Contracting, you will have the opportunity to work in a dynamic environment and contribute to exciting infrastructure projects.

Join ALKAFFARY GROUP as an Executive Secretary!
We are looking for an experienced and dedicated Executive Secretary to provide high-level administrative support to our executive team. This position is crucial for ensuring efficient office operations, and the candidate will be integral in managing the schedules and communications of our executives.

Key Responsibilities:

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations for the executive team.
• Coordinate and schedule meetings, including preparing agendas and taking minutes.
• Act as a liaison between executives and internal/external stakeholders.
• Handle confidential information with the utmost discretion and professionalism.
• Assist with project management and tracking key deliverables and deadlines.
• Maintain organized filing systems and documentation for easy retrieval.
• Support general office operations as needed.

Requirements:

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 1 year of experience as an Executive Secretary or in a similar role.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Ability to handle multiple tasks simultaneously and prioritize effectively.
• Strong problem-solving skills and attention to detail.

About the Job
Our Group aspires to be a world-class, professional global company with deep-rooted business fundamentals. We achieve this by hiring and developing the most efficient and dynamic people and implementing advanced information systems. We are currently seeking a highly organised, proactive, and exceptionally professional Executive Secretary to provide comprehensive support to our Chief Executive Officer (CEO) and the Board of Directors. This pivotal role requires an individual with outstanding administrative skills, the ability to handle sensitive information with the utmost discretion, and the capacity to thrive in a fast-paced executive environment. The successful candidate will be instrumental in ensuring the seamless and efficient operation of the CEO's office.

Responsibilities

• Provide high-level, confidential administrative and secretarial support to the CEO and the Board of Directors.
• Manage and maintain the CEO's complex diary, schedule meetings, and coordinate appointments, ensuring optimal use of their time.
• Organise all aspects of Board and committee meetings, including the preparation and distribution of agendas, collation of board packs, and the accurate recording and circulation of minutes.
• Act as the primary point of contact and gatekeeper, fielding calls, emails, and enquiries on behalf of the CEO, and responding or redirecting as appropriate.
• Prepare, proofread, and format a wide range of documents, including correspondence, reports, presentations, and confidential materials.
• Coordinate complex domestic and international travel arrangements, including flights, accommodation, visas, and detailed itineraries.
• Liaise professionally with internal and external stakeholders, including senior management, clients, and partners.
• Maintain an efficient and organised filing system for both electronic and paper-based documents, ensuring easy retrieval of information.
• Handle confidential information with integrity and discretion.
• Undertake ad-hoc projects and research as required by the CEO or the Board.

Qualifications

• Proven experience as an Executive Secretary, Executive Assistant, or a similar role supporting C-level executives and/or a Board of Directors.
• Exceptional organisational and time-management skills with a demonstrated ability to prioritise a heavy workload and meet tight deadlines.
• An impeccable level of discretion and a deep understanding of the importance of confidentiality.
• Excellent written and verbal communication skills in both English and Arabic are essential.
• Advanced proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong interpersonal skills with the ability to build professional relationships with stakeholders at all levels.
• A proactive and resourceful approach to problem-solving.
• A degree in Business Administration, Secretarial Studies, or a related field is highly desirable.
• Previous experience working within a corporate environment in Saudi Arabia or the wider GCC region would be a significant advantage.

Join Urban Ridge Supplies as an Executive Secretary!
Our Group aspires to be a world-class, professional global company with deep-rooted business fundamentals. We achieve this by hiring and developing the most efficient and dynamic people and implementing advanced information systems.

About the Role:
We are currently seeking a highly organised, proactive, and exceptionally professional Executive Secretary to provide comprehensive support to our Chief Executive Officer (CEO) and the Board of Directors. This pivotal role requires outstanding administrative skills, the ability to handle sensitive information with the utmost discretion, and the capacity to thrive in a fast-paced executive environment.

Responsibilities:

• Provide high-level, confidential administrative and secretarial support to the CEO and the Board of Directors.
• Manage and maintain the CEO's complex diary, schedule meetings, and coordinate appointments.
• Organise all aspects of Board and committee meetings, including preparation and distribution of agendas.
• Act as the primary point of contact for the CEO, fielding calls and enquiries.
• Prepare, proofread, and format various documents, including correspondence and reports.
• Coordinate complex domestic and international travel arrangements.
• Liaise professionally with stakeholders, including senior management and clients.
• Maintain an efficient filing system for documents.
• Handle confidential information with integrity.
• Undertake ad-hoc projects as required by the CEO or the Board.

Qualifications:

• Proven experience as an Executive Secretary, Executive Assistant, or in a similar role.
• Exceptional organisational and time-management skills.
• Impeccable level of discretion and understanding of confidentiality.
• Excellent written and verbal communication skills in English and Arabic.
• Advanced proficiency in Microsoft Office Suite.
• Strong interpersonal skills with the ability to build relationships.
• Proactive and resourceful in problem-solving.
• A degree in Business Administration or a related field is desirable.
• Experience within a corporate environment in Saudi Arabia or the GCC region is advantageous.

Join Our Team as an Administrative Manager!

We are looking for a qualified and experienced Administrative Manager to oversee the daily administrative operations at SANY Saudi Arabia in Riyadh. In this role, you will ensure smooth office management while handling various administrative tasks that are crucial to our success.

Responsibilities:

• Manage office facilities and supervise administrative staff.
• Handle government relations and documentation.
• Support internal coordination across departments.

Requirements:

• Bachelor’s degree in business administration or a related field.
• Minimum 5 years of administration/office management experience.
• Strong leadership and organizational skills.
• Experience working in Saudi Arabia is preferred.

Take your career to the next level by contributing to one of the leading companies in machinery manufacturing!

Join Baker McKenzie as a Legal Secretary!
We are looking for a detail-oriented individual to support our legal teams with high-quality document production and efficient administrative support. This role requires excellent Microsoft Word and PowerPoint skills, strong formatting abilities, and familiarity with legal documents.

Main Responsibilities:

• Document Management & Production: Create, format, and proofread legal documents including agreements, correspondence, and internal forms. Produce complex Word documents and prepare visually polished PowerPoint presentations.
• Legal Support & Administration: Coordinate calendars, interact with Accounting, respond to information requests, prepare expense reports, and coordinate travel arrangements.

Required Skills and Experience:

• High school diploma or equivalent; secretarial degree preferred.
• Native Arabic speaker with fluency in English.
• Experience in a law firm or professional services environment preferred.
• Strong command of Microsoft Word and PowerPoint.
• Knowledge of legal terminology and confidentiality requirements.

At Baker McKenzie, we offer a global and collaborative working environment. We are committed to diversity and inclusion and providing a supportive experience for all candidates.

Join a Global Team at Clyde & Co
As a Legal Secretary at Clyde & Co, you will be a vital contributor to a globally recognized law firm, providing comprehensive legal support across the Kingdom of Saudi Arabia and the wider MEA region.

Key Responsibilities:

• Client Relationship Management: Build strong relationships with clients, manage document production, handle client communications, and ensure high-quality service.
• Administrative Duties: Manage client files, track compliance procedures, support business development, organize events, and maintain electronic filing systems.
• Communication: Serve as the primary contact for fee earners and clients, manage emails and correspondence, and provide operational support.
• Financial Management: Assist with billing, manage financial administration tasks, and support the WIP process.
• Processing and Compliance: Oversee deadlines, maintain data rooms, and ensure compliance with firm policies.

Essential Skills & Experience:
To thrive in this role, you should possess:

• Advanced knowledge of document management systems.
• Excellent communication skills and a client-focused approach.
• Experience in a legal environment with a strong attention to detail.
• Proficiency in Microsoft Office and organizational support.

About Clyde & Co:
Clyde & Co is a leading global law firm with over 500 partners and 5,500 employees across nearly 70 offices. We are committed to diversity, environmental sustainability, and providing exceptional services to our clients. Join us in creating a supportive and inclusive workplace where everyone can excel.

Join an International Law Firm as a Legal Secretary!

Charterhouse is excited to announce an opening for an enthusiastic Legal Secretary to join our client's vibrant team in Riyadh. As a leading international law firm, we are seeking a proactive individual who is ready to provide exceptional legal administrative support in a busy office environment.

Key Responsibilities:

• Manage complex diaries, schedule meetings, and arrange travel.
• Perform various administrative duties including document proofreading and drafting PowerPoints and pitches.
• Support fee earners with admin requests and manage all matter management processes.
• Generate financial reports and handle matter balances, assisting with month-end bills and bids.

Requirements:

• Must have experience working within a law firm and in KSA.
• Professional and personable approach with exceptional organisational skills.
• Strong verbal and written communication skills in English; Arabic is desirable.
• Proficient in Microsoft Word, Excel, and Outlook, and familiar with legal software.

We are looking for candidates who excel in a fast-paced environment, can manage multiple tasks, and are dedicated to providing top-tier support.

Join Our Team!
We are currently seeking an Executive Assistant to support our CEO at Argaam Investments in Riyadh. This role is crucial for a highly organized and dependable professional who thrives in a dynamic, fast-paced executive environment.

Key Responsibilities:

• Manage executive communications, schedules, and priorities.
• Prepare executive briefings, summaries, and reports.
• Coordinate effectively with internal teams and external stakeholders.
• Handle confidential matters with the utmost professionalism.
• Ensure timely follow-ups and provide reliable decision support.

Key Requirements:

• A minimum of 7 years of experience supporting C-Level executives.
• Exceptional English fluency (written & verbal) is a MUST.
• Strong personality with a high sense of responsibility and ownership.
• Outstanding ability to manage multiple priorities efficiently.
• Excellent summarization, coordination, and follow-up skills.
• High responsiveness and commitment to timely, accurate communication.
• Ability to work under pressure and across different time schedules when needed.

📍 Location: Riyadh / Dubai
Applications are open to candidates currently residing in Riyadh or Dubai.

About the Job
Tasalla is a Saudi company specializing in playground equipment for parks, park furniture, and water park solutions. We aim to achieve excellence by offering high-quality products and services that meet client needs and enhance project value. With a commitment to innovation, quality, and fostering long-term relationships, we prioritize improving the quality of life.

Role Description
This is a full-time, on-site role located in Riyadh for an Executive Secretary. The Executive Secretary will be responsible for managing administrative tasks such as scheduling, document preparation, maintaining records, and assisting executives to ensure efficient operations. The individual will serve as a point of contact for internal and external stakeholders, coordinate meetings, and provide organizational support to the executive team.

Qualifications

• Proficiency in clerical skills, including file management, scheduling, and organization.
• Strong communication skills and ability to interact effectively with clients, team members, and external stakeholders.
• Experience in company secretarial work and handling confidential information professionally.
• Capabilities in executive administrative assistance, including managing calendars and supporting project workflows.
• Customer service experience to provide excellent client and partner interaction.
• Strong attention to detail and time management skills.
• Proficiency in office software tools such as Microsoft Office Suite.
• Bachelor’s degree in Business Administration or related field.

Join Our Team
Become an essential part of Squire Patton Boggs as an Executive Legal Secretary in our Riyadh office. We are seeking a proactive and impeccably organised professional who takes pride in providing exceptional support to colleagues across the firm.

About the Role
In this varied role, your responsibilities will include:

• Full diary management and associated tasks
• Client and matter inceptions
• Supporting the full billing cycle
• Dealing with international travel arrangements
• Filing and archiving documents
• Document amendments and various administrative tasks

This position is perfect for an experienced legal secretary eager to work in a close-knit team.

Your Qualifications
To be successful in this role, you should:

• Be organised and proactive with the ability to prioritise tasks
• Have a flexible approach and a willingness to assist colleagues as necessary
• Demonstrate excellent communication skills as you will deal directly with clients
• Have a good knowledge of Microsoft Office packages and strong keyboard skills
• Possess a keen attention to detail
• Have at least 3 years of experience in a professional service firm

Experience with billing processes is a bonus. We look forward to your application!

WE ARE HIRING!!!

HR COORDINATOR - RIYADH-SAUDI

Join our dynamic team as an HR Coordinator. This role is crucial for overseeing various HR functions while contributing to the growth of the company.

KEY ROLE:

• End-to-End Recruitment.
• Onboarding & HR documentation.
• Employee record management.
• Payroll management & supporting day-to-day HR operations.

REQUIREMENTS:

• 2-5 years of non-IT recruitment experience, preferably in the electrical industry.
• Bachelor's in HRM/ MBA (HR).
• Excellent English communication; Arabic is a plus.
• Candidate should have prior work experience in Saudi Arabia.