Secretary Jobs in Riyadh

• Greet and assist clients in the showroom, delivering personalized service and expert product recommendations.
• Provide design input to customers and effectively showcase Euro Systems' product range.
• Participate in daily showroom operations, ensuring high standards of visual merchandising.
• Actively promote Euro Systems’ products to architects, consultants, and clients.
• Identify and pursue business development opportunities and client relationship management.
• Consistently meet or exceed individual and team sales targets.
• Maintain accurate records of customer interactions and sales activities in the CRM system.
• Attend sales meetings and contribute to team strategies for growth.

• Bachelor’s degree in Business Administration, Interior Design, Architecture, or a related field (preferred).
• 35 years of proven success in sales, ideally in the interior design or architectural products industry.
• Strong interpersonal, communication, and presentation skills.
• Customer-oriented mindset with a strong sense of design.
• Arabic language skills are an advantage.
• Proficiency in CRM tools and Microsoft Office Suite.

• Assist with end-to-end recruitment processes, including job postings, interview scheduling, and candidate communication.
• Screen resumes and support hiring managers with shortlisting (training provided).
• Maintain applicant tracking systems and ensure data accuracy.
• Support onboarding activities for new hires (*, preparing documents, orientation coordination).
• Act as a liaison between Chinese-speaking candidates and the HR team.

• Fluent in Chinese (Mandarin/Cantonese) and English – written and verbal.
• Bachelor's degree in HR, Business, or related field (or equivalent interest in HR).
• No experience needed – we welcome fresh graduates or career switchers!
• Strong organizational skills and attention to detail.
• A team player with a willingness to learn.

• Office Management: Organize and maintain office files, documents, and records; handle correspondence and ensure the confidentiality of sensitive information.
• Scheduling and Calendar Management: Coordinate and schedule meetings, appointments, and travel arrangements; manage leadership calendars and resolve scheduling conflicts as needed.
• Communication and Correspondence: Serve as a point of contact for internal and external communication, including answering phone calls, emails, and relaying messages promptly and professionally.
• Document Preparation: Prepare reports, presentations, and other documents; format and proofread content to ensure accuracy and professionalism.
• Event Coordination: Organize and assist in planning office events, ensuring all necessary arrangements are made.
• Project Support: Assist with ongoing projects by tracking progress, updating documents, and communicating with team members.
• Expense Tracking and Budget Assistance: Manage invoices, process expenses, and support budget tracking.
• Data Entry and Record Keeping: Maintain accurate and updated information in databases and spreadsheets.
• Supply Management: Monitor and order office supplies, manage inventory, and handle vendor relationships.

• Education: High school diploma required; associate’s or bachelor’s degree preferred.
• Experience: 13 years of administrative or office support experience preferred.

• Proficiency in MS Office Suite and familiarity with office management software.
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• Attention to detail and accuracy.
• Ability to work independently and collaboratively.

• Provide comprehensive support to the CEO, including managing calendars, meetings, travel arrangements, and confidential correspondence.
• Act as a key liaison between the CEO and internal departments, external stakeholders, and partners.
• Coordinate across departments to ensure alignment with executive priorities and strategic objectives.
• Draft professional reports, presentations, and official communications.
• Prepare meeting agendas, take detailed minutes, and follow up on action points.
• Handle sensitive matters with a high level of confidentiality and professionalism.
• Understand organizational policies and procedures, and ensure their proper implementation to streamline daily operations and enhance workflow efficiency.
• Oversee departmental and individual KPIs, generate weekly performance reports, and conduct general evaluations for staff and department heads, tracking progress toward monthly and quarterly goals.
• Collaborate with internal teams to support the development and optimization of the organization’s ERP system, enhancing digital workflows and operational transparency.

• Native Arabic speaker with fluent English communication skills (written and spoken).
• Minimum 7 years of experience in executive or C-level support roles.
• Strong organizational, problem-solving, and multitasking skills.
• Ability to work independently, manage shifting priorities, and meet tight deadlines.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and modern communication tools.
• Bachelor’s degree in Business Administration, Communications, or a related field preferred.

• Previous experience in fast-paced, multinational or regional companies.
• High attention to detail and strong interpersonal skills.
• Discretion, loyalty, and a strong sense of responsibility.

• Provide administrative assistance to executives.
• Manage and prepare expense reports.
• Handle communication and coordinate meetings.
• Ensure efficient office operations.

• Experience in executive administrative assistance.
• Strong communication skills, both written and verbal.
• Excellent organizational skills and attention to detail.
• Ability to work independently and manage multiple tasks effectively.
• Bachelor's degree in Business Administration or a related field is a plus.
• Previous experience as an Executive Assistant is preferred.

• Managing diaries and scheduling appointments.
• Coordinating business travel and tracking expenses.
• Assisting with meeting arrangements and documentation.
• Maintaining professional relationships with clients and supporting executives.
• Handling email communications and taking timely actions.

• Financial Management: Ensure adherence to budgets.
• Diary Management: Manage executives' diaries and ensure timely meeting attendance.
• Call and Email Management: Efficiently handle communications during absences.
• Client Relationships: Build and maintain strong relationships with clients and their assistants.
• Meeting Coordination: Plan and organize local meetings and necessary IT requirements.
• Administrative Tasks: Assist in proofreading documents and maintaining filing systems.

• Manage complex diary schedules for multiple stakeholders.
• Coordinate business travel arrangements including visa processing, bookings, and itineraries.
• Draft formal communications in both English and Arabic.
• Support senior management with expense claims and administrative tasks.
• Oversee event planning and logistics for internal meetings and activities.
• Issue purchase orders in our ERP and manage associated invoices.
• Ensure smooth governance document management and effective collaboration with other administrative personnel.

• Higher Diploma in Business Administration or a related field.
• A minimum of 5 years of experience in an administrative role supporting senior stakeholders.
• Professional experience in industry or multinational corporations is preferred.
• Fluency in English is essential; knowledge of Arabic is an advantage.
• Strong organizational and time management skills with a detail-oriented approach.
• Proficient in Google Workspace tools with experience in creating and following up on POs.
• Ability to maintain discretion and confidentiality while managing conflicting demands.

• Manage customer communication effectively.
• Assist in lead generation to boost sales.
• Conduct satisfaction surveys to gauge customer experience.
• Schedule appointments and coordinate marketing and event activities.

• Sales Support & Order Management:
  • Create and manage customer quotations accurately.
  • Prepare and route customer sales orders.
  • Manage sample orders and collaborate with the sales team.
• Customer Service & Relationship Management:
  • Manage the creation of customer accounts.
  • Keep customer records organized and manage complaints.
• Inventory & Fulfilment Coordination:
  • Liaise with the warehouse regarding product availability.
  • Forward invoices to the accounts team.
• Compliance & Process Adherence:
  • Draft warranty documents and ensure documentation adherence.
• Cross-functional Coordination:
  • Coordinate with finance and warehouse to ensure order flow.
• Projects & Business Support:
  • Contribute to special assignments as requested by management.

• Bachelor’s degree in Business Administration or related field.
• At least 3 years of relevant industry experience.
• Fluent in English and Arabic.
• Strong organizational skills.
• Proficiency in Microsoft Excel.

• Handle all administrative requirements of the sales office.
• Maintain an organized and updated filing system for easy data accessibility.
• Prepare and type sales team’s offer letters and update the sales database.
• Compose letters, memos, and other mail on behalf of the Director of Sales and executives.
• Ensure timely follow-up on all correspondences.
• Manage incoming calls and inquiries in the absence of the sales team.
• Complete the sales month-end report on time.
• Ensure all sales correspondence and offers are dispatched within 24 hours.
• Maintain equipment in good working order.

• A college diploma and relevant work experience.
• Excellent computer skills and strong command of English (additional languages are an asset).
• Courteous and capable of high confidentiality.
• Self-motivated with a positive attitude.
• Strong communication, planning, and teamwork skills.
• Ability to work under pressure in a fast-paced environment.
• Customer-focused with a drive for results.

• Coordinate and assist in the recruitment process, including job postings, resume screening, scheduling interviews, and candidate communication.
• Maintain accurate employee records and HR documentation, ensuring compliance with policies and legal requirements.
• Assist in onboarding processes for new hires, including orientation and necessary training.
• Support employee engagement initiatives and organize HR-related events.
• Provide assistance in performance management processes, including tracking evaluations and feedback.
• Prepare and distribute HR reports and presentations as needed.
• Act as a point of contact for employee inquiries regarding HR policies and benefits.

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 3 years of experience in an HR role or related administrative function.
• Strong understanding of HR principles and relevant employment laws.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks effectively in a fast-paced environment.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office and HR software applications.

• Manage visa and immigration matters for the KSA branch.
• Ensure all employee documentation is valid and up to date.
• Assist with the implementation of HR policies and procedures.
• Maintain accurate employee records in compliance with company policies.
• Support the recruitment cycle, from job postings to onboarding.
• Manage the company's internship program and corporate events.
• Collaborate with admin and IT teams to provide necessary support.

• Minimum 2 years of experience in HR.
• University degree in Business, Human Resources, or a related field.
• Strong command of Arabic and English, with excellent communication skills.
• Proficient in Microsoft Office and HR systems.
• Local driving license and transportation are mandatory.

• Coordinate department activities and projects as assigned.
• Provide clerical support to department management.
• Maintain communication with relevant departments involved in projects.
• Route incoming mail, faxes, and packages.
• Answer phone calls and assist internal and external guests.
• Write correspondence on behalf of the department.
• Organize and maintain a detailed filing system.
• Ensure office supplies are maintained.
• Report any unsafe conditions immediately.
• Attend mandatory meetings and adhere to emergency procedures.

• Previous experience in a similar role.
• A positive attitude and excellent communication skills.
• A strong commitment to providing high levels of customer service.
• Flexibility to adapt to varying work situations.
• Ability to work independently and collaboratively.
• Experience with MS Office applications and Outlook.

• Compliance with HRSD guidelines and internal policies
• Preparation of employment contracts in English and Arabic
• Management of QIWA and GOSI contracts
• Registration for health insurance and management of employee coverage
• Management of time and attendance records
• Payroll preparation and verification
• Visa renewal for employees
• Recruitment and training of employees

• Recruitment & Onboarding: Assist in sourcing candidates and scheduling interviews, support onboarding processes, and maintain employee records.
• Employee Relations & Support: Act as a contact for employee inquiries, assist in handling grievances, and organize employee engagement activities.
• HR Administration & Compliance: Ensure compliance with labor laws, assist in payroll processing, and prepare HR reports.
• Performance & Training Support: Coordinate training sessions and support performance appraisal processes.

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Must not have previously benefited from the Tamheer Program.
• Must have no working experience for the last 6 months.

• Creating and maintaining filing systems.
• Assisting new employees with onboarding procedures.
• Responding to employee inquiries regarding HR programs and policies.
• Maintaining confidentiality of employee records and files.
• Assisting with mail distribution and office correspondence.

• Education: High school diploma or *** equivalent.
• Experience: At least 1 year of related work experience.

• Oversee general administrative activities and office operations.
• Maintain and organize physical and digital files, records, and reports.
• Support visa processing, work permits, Iqama renewals, and GOSI/Saudi Labor Law compliance.
• Coordinate meetings, travel arrangements, accommodations, and logistics for employees and guests.
• Prepare and distribute internal communications, circulars, and memos.
• Liaise with vendors, suppliers, and service providers.
• Manage office supplies, inventory, and procurement.
• Support onboarding of new employees, including documentation and workspace setup.
• Assist in managing facility maintenance, security, and safety compliance.
• Provide administrative support to executives and departments as needed.

• Bachelor’s degree in Business Administration, Management, or related field.
• 23 years of relevant experience in administrative roles, preferably in KSA.
• Knowledge of Saudi Labor Law, GOSI, Muqeem, and related platforms is a plus.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

• Excellent organizational and time-management skills.
• Strong communication skills in both Arabic and English.
• Attention to detail and a high level of accuracy.
• Ability to handle confidential information with discretion.
• Problem-solving and multitasking abilities.
• Customer service orientation.

Book keeping, data entry and good knowledge with excel for both gender