Secretary Jobs in Riyadh

• Provide administrative support, including drafting and formatting documents, presentations, and reports.
• Manage calendars, schedule appointments, and coordinate meetings.
• Handle incoming calls, emails, and correspondence.
• Organize and maintain physical and electronic filing systems.
• Arrange travel and accommodation as needed.
• Assist with office supply management.
• Perform other administrative tasks as required.

• Proven experience as a Secretary or in an administrative support role.
• Excellent organizational and time management skills.
• Strong communication skills, both written and verbal.

• Receive and deliver incoming and outgoing messages to the CEO's office.
• Complete office work and letters as required.

• Administrative Assistance: Manage DMD's schedule and handle communication.
• Communication Liaison: Act as the primary contact for stakeholders and draft correspondence.
• Meeting Coordination: Schedule meetings, prepare agendas, and follow up on actions.
• Travel Arrangements: Organize travel accommodations and itineraries.
• Document Preparation: Prepare and organize documents, ensuring accuracy and timeliness.

• Prior experience in supporting senior management.
• Strong organizational and communication skills.
• Proficiency in MS Office software.
• Bachelor's degree preferred; diploma in secretarial studies is acceptable.
• 02 years of relevant work experience.

• Streamline the executive’s calendar by efficiently scheduling appointments and coordinating meetings, ensuring a seamless process and enhanced time management for the executive.
• Plan and execute Very Important Person (VIP) events, managing logistics and special requirements, resulting in successful and well-coordinated events that reflect positively on the organization.
• Coordinate executive site visits, handling arrangements such as flights, ground transportation, accommodations, and meeting room setup.
• Lead general office administration tasks, including monitoring of supply inventory levels and managing office equipment.
• Guarantee exceptional interactions with visitors and stakeholders, fostering positive relationships and maintaining a professional atmosphere.

• Demonstrate accuracy and attention to detail in completing expense reports.
• Compose and prepare confidential correspondence with precision.
• Arrange complex travel plans, itineraries, and agendas.
• Plan, coordinate, and enforce adherence to the executive’s schedule.
• Research, prioritize, and follow up on incoming issues addressed to the executive.
• Provide a bridge for smooth communication between the executive office and internal departments.
• Complete critical aspects of deliverables with a hands-on approach.
• Maintain and organize executive files, records, and documents.

• Assist with the identification of opportunities for continuous improvement of SABIL systems, processes, and practices.

• Coordinate and schedule meetings and appointments for the Legal Team.
• Draft, format, and print legal documents and memoranda using Microsoft Office tools.
• Organize and maintain legal files in a systematic and accessible manner.
• Liaise with other departments for legal documentation and coordination.
• Handle incoming calls, emails, and correspondence related to legal matters.
• Assist in tracking deadlines and administrative tasks related to legal operations.

• High school diploma or higher education (preferred).
• Less than one year of experience is acceptable; previous experience in legal or administrative roles is a plus.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong communication and multitasking skills.
• Good command of English is considered an advantage.

• Administrative Support: Manage schedules, organize meetings, and coordinate appointments for executives to ensure smooth operations.
• Communication Management: Handle all incoming and outgoing communications efficiently, including emails and phone calls.
• Document Preparation: Create, format, and proofread documents, reports, and presentations ensuring professionalism and accuracy.
• Meeting Coordination: Arrange logistics for meetings, including venue bookings and agenda preparation.
• Confidentiality Maintenance: Maintain the highest level of discretion when handling sensitive information.
• Follow-Up: Monitor task progress and deadlines to ensure timely completion of projects.

• Strong proficiency in Microsoft Word, Excel, and PowerPoint.
• Excellent proficiency in English.

• Manage leadership team calendars, scheduling meetings and travel arrangements.
• Prepare correspondence, reports, and presentations.
• Handle communications including phone calls and emails.
• Coordinate logistics for meetings and events.
• Maintain records and track budgets for the communication team.
• Conduct research and gather information as needed.
• Prepare agendas and minutes for meetings.
• Provide general administrative support while maintaining confidentiality.

• A minimum of 5 years of experience in a similar position.
• Proficiency in Microsoft Office; experience in the communication industry is a plus.
• Strong organizational and communication skills.
• Problem-solving abilities and a proactive mindset.
• Professionalism and discretion in handling sensitive information.

• Accurately transcribe data from various sources, including forms, documents, and spreadsheets.
• Ensure the integrity and consistency of data.
• Verify entered information for accuracy.

• High school diploma or bachelor’s degree (or equivalent).
• Flexibility and teamwork spirit.
• Experience in Oracle is preferred.
• Background in data entry or sales is an advantage.
• Fast learning capability and dedication to work.

Profile:

• An Engineering/ MSc degree holder in Electrical/Electronics/Telecommunication or equivalent.
• Minimum of 10 years experience in the Telecom sector, in those 5 years in KSA in Business development, pre-sales, technical sales, sales engineering in the Telecommunication sector specifically in
Fiber optic networks, ICT and Radio access networks related products and services.

• Mandatory understanding of fiber optic Networks including fiber optic rollout/infrastructure, FTTx networks, in building cabling, PON and GPON Actives and Passive components.
• Strong awareness of ICT, RF networks, Distributed antenna systems and Microwave transmission networks required.
• Experience in catering to Industrial sector like (Oil and Gas, Manufacturing, and Treatment Plants) and Commercial sector like (Telecom operators, Government and Hospitality)
• Awareness of ELV (CCTV, Access Control, Physical Barriers, GRMS, HAS, Telephony system, WLAN networks, BMS, AV system, PAGA, etc.) related products and services will be an advantage.
• Proficiency in using office tools such as Microsoft Office application.
• Strong customer relationship skills and the ability to work in a team environment
• Self-motivated with a proven track record with operators, end-users, contractors and consultants
• Cost Analysis, Cost Control, Quality of work priority
• Strong personality with excellent negotiation skills and customer relationship management​
• Strong English communication skills, both written and verbal
• Arabic communication skills, both written and verbal
• Must possess a valid Saudi driving license


Responsibilities (but not limited to the following):

• Generate sales from new accounts to achieve sales and targets within the allocated geographical area and implement business development /marketing activities
• Work both independently and as a team player, assisting multiple diverse presales projects at various stages in the sale cycle.
• Maintain awareness of the market (clients, competitors, suppliers) and use any relevant information to increase the conversion rate
• Preparing and Conducting customer field engagements like product trials/evaluations, presentation of solutions and troubleshooting
• Developing customized proposals for each and specific business requirements
• Maintain all required records of sales activities as per company policy
• Liaise with operations team and act as liaison between customer & operations on issues relating to contracts, materials, delivery, installation and project execution, completion and maintenance.
• Routinely meet customers to ensure satisfaction and address any potential issues appropriately
• Prepare internal weekly sales reports, forecasting and other routine reports on a timely basis
• Adherence to the Quality Management System procedures
• Creating positive, long-lasting relationships with current and potential clients
• Working with senior team members to identify and manage company risks that might prevent growth.
• Managing virtual and in-person sales meetings
• Must be willing to travel to neighboring cities to visit customers and be flexible to perform all duties as required by company

• Handle all requests made by the CEO for administrative tasks.
• Act as the focal point for CEO office communication with internal and external parties.
• Prepare memos, reports, and communications as required.
• Manage the CEO’s schedule and appointments.
• Coordinate with other departments to ensure timely completion of tasks.
• Maintain updated filing systems and ensure data security.
• Archive documents in the management system for accuracy.
• Raise purchasing requests for the CEO office and follow up on deliveries.
• Provide support for various tasks as requested by the CEO.
• Manage office supplies inventory and place orders as needed.
• Facilitate meetings, prepare minutes, and ensure stakeholder attendance.

• Handle all requests made by the CEO for administrative tasks.
• Act as the focal point for CEO office communication with internal and external parties.
• Prepare memos, reports, and communications as required.
• Manage the CEO’s schedule and appointments.
• Coordinate with other departments to ensure timely completion of tasks.
• Maintain updated filing systems and ensure data security.
• Archive documents in the management system for accuracy.
• Raise purchasing requests for the CEO office and follow up on deliveries.
• Provide support for various tasks as requested by the CEO.
• Manage office supplies inventory and place orders as needed.
• Facilitate meetings, prepare minutes, and ensure stakeholder attendance.

• Answer incoming calls and ensure professional communication.
• Type, format, and amend legal documents and correspondence accurately.
• Draft client-related letters and emails with the Fee-earner's approval.
• Manage diaries, schedule meetings, and coordinate travel arrangements.
• Provide comprehensive administrative support following firm guidelines.
• Maintain effective and confidential filing systems.
• Assist with invoicing and liaising with the Accounts team.
• Handle general secretarial tasks and digital dictation.
• Proactively manage calendars and prioritised tasks.
• Prepare legal documents and materials for client meetings.
• Support matter management and maintain client information.
• Process expense claims and manage photocopying needs.

• Fast and accurate typing skills with the ability to handle large volumes of documentation.
• Proficiency in Microsoft Office and CRM tools like InterAction.
• Attention to detail and strong organisational skills.
• Ability to solve problems calmly and effectively under pressure.
• Professional telephone manner with excellent communication skills.
• Flexible and able to prioritise tasks, exhibiting good judgment.
• Fluent in both Arabic and English.

• Minimum of 5 years’ experience in a secretarial/administrative role.
• High school diploma required; post-secondary education preferred.
• Experience in a professional services or legal environment is advantageous.

• Experience in scheduling appointments and receiving patients.
• Excellent command of the English language.
• High communication and politeness skills.

• Manage executives' schedules and coordinate meetings.
• Handle confidential information with discretion.
• Prepare reports and presentations as required.
• Communicate effectively with internal and external stakeholders.

• Bachelor’s degree from a recognized university.
• Excellent command of both English and Arabic (spoken and written).
• Presentable and professional appearance.
• Valid driver’s license and ability to drive.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to manage multiple tasks and work under pressure.
• Trustworthy, punctual, and detail-oriented.

• Experience ranging from 2 to 5 years in the same field.
• Proficiency in the English language is excellent.
• Work location: Riyadh.