Secretary Jobs in Riyadh

• Ensure compliance with HR guidelines and manage employment contracts in both English and Arabic.
• Handle monthly registrations with QIWA and GOSI.
• Manage health insurance registrations and renegotiations.
• Oversee Workday management and attendance records.
• Prepare payroll inputs and verify payslips.
• Manage visa renewals for employees.
• Oversee recruitment and training initiatives.

• Bachelor's degree in Human Resources or a related field preferred.
• A minimum of two years of experience in an HR administrative role.
• Strong organizational skills with attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite.
• Experience with HRIS systems, particularly Workday, is desired.

• Attend meetings and record minutes accurately
• Prepare professional PowerPoint presentations and Word documents
• Organize and coordinate meetings and follow up on action items
• Follow up on post meeting action items and ensure timely completion
• Track tasks and deadlines using project management tools such as Asana and Wrike
• Coordinate with relevant teams to ensure timely execution of assigned tasks
• Prepare weekly progress reports summarizing completed and pending work
• Manage schedules and appointments
• Maintain organized filing systems and documentation
• Prepare agendas, meeting materials, and supporting documents
• Serve as a primary point of contact for internal and external stakeholders
• Prepare reports, summaries, and structured documents to support decision making
• Handle sensitive and confidential information with professionalism
• Provide administrative support as needed

• Excellent English communication skills, written and spoken
• Strong clerical and documentation skills
• Proficiency in Microsoft Office Word Excel PowerPoint Outlook
• Strong organizational and multitasking abilities
• Experience in scheduling and meeting coordination
• Ability to prepare reports and structured documents
• High attention to detail and strong follow up skills
• Ability to manage multiple priorities under pressure
• Experience using project management tools Asana and Wrike is a plus
• Previous experience in a similar administrative role is preferred
• Familiarity with multicultural and international environments is an advantage

• Assist with day-to-day operations of the HR functions and duties.
• Support HR-related inquiries or requests.
• Engage in recruitment activities, including sourcing candidates, scheduling interviews, and coordinating employee onboarding.
• Implement HR policies and ensure compliance with local labor regulations.
• Manage all employee-related matters efficiently.
• Coordinate HR projects such as trainings, meetings, and surveys.
• Perform other duties as assigned.

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• A minimum of 1-3 years of experience in HR coordination or administration, preferably in multinational companies.
• Good understanding of Saudi labor laws and HR best practices.
• Experience with recruitment processes, onboarding, and HR documentation.
• Strong organizational and communication skills.
• Proficiency in MS Office, HRIS systems, and payroll processes.

Position Type: Hybrid (Mostly remote with occasional in-person support)Compensation: Starting at 1,500 for the first month, with potential increases based on performanceStart Date: ASAP

Overview

A fast-paced entrepreneurial environment requires a reliable, adaptable assistant to help manage day-to-day responsibilities, communication, and organizational tasks. This role involves working closely with the head of the company to keep operations smooth and efficient.

Role Responsibilities

• Manage calls, messages, calendars, and online communication
• Serve as a point of contact with clients, partners, and staff
• Organize documents, track tasks, and assist with project coordination
• Provide general operational support, both remotely and during occasional in-person sessions
• Handle errands or personal tasks as needed
• Maintain confidentiality and represent the executive professionally

Requirements

• Strong communication skills and conversational English
• Highly trustworthy, discreet, and comfortable working in close collaboration
• Flexible mindset and open to a variety of tasks
• Professional demeanor when speaking with clients or employees
• Comfortable with a hybrid arrangement (remote + occasional on-site)
• Ability to work independently and anticipate needs

Ideal Candidate

• Adaptable, positive, and able to work in a dynamic environment
• Values discretion and professionalism
• Comfortable supporting a busy executive across both business and personal tasks
• Reliable presence who can step in when needed without being micromanaged

Benefits

• Flexible hours and manageable workload
• Potential for pay growth based on contribution and reliability
• Opportunity to gain experience in business, operations, and communication
• Work directly with an entrepreneur in a close, trust-based role

• Manage and organize schedules, appointments, and meetings for the team.
• Prepare and maintain accurate records, reports, and documentation.
• Handle correspondence, including emails and phone calls, efficiently and professionally.
• Assist in the preparation of presentations and other office materials.
• Coordinate office activities and events to promote a positive work environment.
• Maintain office supplies and inventory, ensuring availability as needed.
• Perform various administrative tasks as assigned by management.

• Proven experience as a secretary or in a similar administrative role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to maintain confidentiality and handle sensitive information.
• High school diploma; additional qualifications as a personal assistant or secretary are a plus.

• Managing executive calendars, scheduling meetings, and coordinating appointments.
• Organizing and preparing documents, reports, presentations, and correspondence.
• Handling communication on behalf of executives, including drafting emails and coordinating with stakeholders.
• Coordinating travel logistics and accommodation arrangements.
• Maintaining organized filing systems for efficient information retrieval.
• Supporting preparation of proposals, executive summaries, and project documentation.
• Assisting in meeting preparations, including agenda creation and minutes-taking.
• Liaising with teams, partners, and clients to ensure seamless information flow.
• Managing confidential information with discretion.
• Tracking tasks, deadlines, and facilitating special projects as required.
• Coordinating and managing company partnerships.
• Attending real estate events and conferences on behalf of management.
• Staying updated on relevant regulations and market trends.
• Assisting in identifying new investment opportunities through research.

• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to manage multiple tasks and effectively prioritize.
• High level of discretion with confidential matters.
• Proficient in Office software and productivity tools.
• Strong coordination and problem-solving skills.
• Previous experience supporting executives is preferred.
• Bachelor’s degree in Business Administration or related field.

• Competitive salary and benefits package.
• Opportunities for professional development and career growth.
• A collaborative and supportive working environment.

• Prepare employment contracts and offer letters for new joiners.
• Add new employees to Workday and maintain HR data securely.
• Enrol new joiners in training and health insurance.
• Manage employee files and maintain data confidentiality.
• Coordinate with the PR officer for visa processes.
• Manage office supplies and equipment, ensuring a professional office environment.
• Support and organise office events and meetings.
• Liaise with various departments for collaborative tasks.

• Excellent communication skills in English and Arabic.
• Previous experience in facilities and administration management.
• Strong interpersonal and client service skills.
• Proficiency in Microsoft Office Suite.
• Knowledge of Saudi employment legislation.

• Coordinate administrative procedures and recruitment processes.
• Manage leavers/joiners administration and liaise with various departments and contractors.
• Maintain and produce reports and records to ensure smooth HR department functioning.
• Initiate and process employment requisitions and consult on job descriptions and advertisements.
• Develop and maintain confidential employee files and databases.
• Coordinate employee performance appraisals and track annual and sick leave.
• Prepare monthly HR reports and other statistical documents as required.
• Conduct departmental training and HR orientation for new hires.

• Understanding of hotel operations and effective communication skills.
• Strong planning and supervisory abilities.
• Ability to adapt and focus on customer service.
• Self-motivated with a positive attitude and strong social skills.
• Result-oriented with good teamwork and leadership qualities.

• Executive Support: Manage the Regional Head’s calendar, schedule meetings, and coordinate appointments.
• Travel & Logistics: Organize complex travel itineraries and coordinate logistics for business events.
• Administrative Management: Maintain organized files and documentation, track deadlines, and support report preparation.
• Communication & Coordination: Act as a point of contact, drafting professional communications and liaising with internal teams.

• Bachelor’s degree in Business Administration or related field.
• Minimum 5 years of experience in a similar role.
• Excellent written and verbal communication skills in English; Arabic is a plus.
• Proficiency in Microsoft Office Suite.
• Strong organizational skills and ability to multitask.
• Integrity in handling confidential information.

Responsibilities:

• Provide advanced administrative support to the executive and their leadership team.
• Serve as a trusted confidante and liaison, managing sensitive information with discretion.
• Build and maintain crucial relationships within the organization and with external partners.
• Facilitate travel arrangements and coordinate global business meetings.
• Utilize office management skills and technical tools to enhance effectiveness.

Requirements:

• 3-5 years of relevant work experience.
• Fluency in Arabic and English (written and spoken).
• Exceptional attention to detail and strong organizational skills.
• Proficiency in Outlook, Microsoft Teams, Excel, and PowerPoint.

If you are motivated, dedicated, and adaptable, we invite you to apply!

• Manage executives' calendars and schedule meetings.
• Assist executives in preparing for meetings, including taking minutes.
• Respond to emails and document requests on behalf of executives.
• Draft and format reports, presentations, and other documents.

• Excellent communication skills in English, both written and spoken.
• Willingness to travel internationally as required.
• Experience in project or investment-related fields is a plus.
• Proficient in Microsoft Office Suite.
• Strong organizational skills and ability to manage multiple priorities.

• Coordinating schedules, appointments, and meetings seamlessly.
• Ensuring clear communication and effective follow-up on multiple tasks and priorities.
• Utilizing strong time management skills and a process-oriented approach.

• Visit assigned warehouse locations daily (up to hours from the city).
• Record equipment details using measuring tools.
• Capture clear images of equipment with a company tablet.
• Enter data accurately into the mobile application.
• Complete daily data collection targets punctually.
• Maintain security of assigned devices and coordinate with the team lead.
• Adhere to safety and security protocols during visits.

• Education: Diploma or Bachelor’s degree preferred.
• Experience: Freshers or candidates with basic technical/data entry experience.
• Skills: Basic computer knowledge, mobile application familiarity, and attention to detail.
• Language: Arabic mandatory, basic English preferred.

• Executive Support:
  • Manage the CEO’s calendar, including scheduling meetings, travel, and internal/external engagements.
  • Prepare reports, presentations, and briefing materials ahead of meetings and events.
  • Draft and respond to emails, documents, and correspondence on behalf of the CEO.
  • Handle data entry, expense tracking, and document filing in an organized manner.
  • Assist with event logistics, including meeting coordination, visitor arrangements, and conference registrations.
  • Manage badges, access cards, and documentation for various corporate events and sites.
• Personal & Administrative Support:
  • Coordinate personal tasks for the CEO, including family bookings, car maintenance, errands, and household appointments.
  • Support the completion of personal and administrative documents as needed.
  • Ensure efficient time and task management across professional and personal priorities.
  • Maintain strict confidentiality and professionalism in all matters related to the CEO’s personal and business life.

• Bachelor’s degree or equivalent experience.
• Proven experience in executive or administrative support roles.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication in English and Arabic.
• High level of discretion, professionalism, and emotional intelligence.
• Ability to work with minimal supervision in a fast-moving and dynamic environment.

Responsibilities:

• Coordinate and manage recruitment processes including job postings, scheduling interviews, and facilitating candidate communications to ensure a smooth hiring experience.
• Support onboarding and orientation activities for new hires, ensuring they are equipped and welcomed effectively into the organization.
• Maintain and update employee records and HR databases with precision and confidentiality, ensuring data accuracy and compliance with company policies.
• Assist with the administration of employee benefits, leave management, and performance appraisal processes.
• Act as a liaison between employees and management, addressing inquiries and providing timely information about HR policies, procedures, and programs.
• Coordinate training sessions and assist in organizing employee engagement initiatives to foster a positive and inclusive workplace culture.
• Support compliance with labour laws and internal controls by maintaining necessary documentation and participating in audits as required.

Qualifications and Skills:

• Previous experience in an administrative or HR support role is preferred, demonstrating strong organizational and communication skills.
• Proficiency with HRIS systems, databases, and MS Office tools to manage HR information and generate reports efficiently.
• Strong attention to detail and ability to handle sensitive information with discretion and professionalism.
• Excellent interpersonal skills to interact effectively with colleagues at all levels within the organization.
• Ability to manage multiple tasks simultaneously and adapt to changing priorities in a fast-paced environment.
• Fluency in English is required; additional language skills could be an advantage.

About TKE Alat Field Operations:

At TKE Alat Field Operations, we are committed to excellence in our services and fostering a supportive, inclusive workplace where every team member can thrive. Our HR team plays a vital role in maintaining our company culture and ensuring the well-being and professional growth of our employees.

Bring your enthusiasm for human resources and your commitment to teamwork to a role where you will both contribute and grow. This opportunity in Riyadh offers a chance to be part of a respected organization that values integrity, innovation, and employee development.

If you are ready to contribute to a collaborative team environment and support the HR function with dedication and professionalism, we encourage you to apply for this key position.

• Daily communication with prospective clients
• Managing and nurturing leads
• Ensuring consistent follow-up for opportunity conversion

• Custom-designed exhibition stands
• Premium corporate gifts and giveaways

• Experience in client acquisition and sales
• Strong communication and customer service skills
• Proficiency in CRM software and Microsoft Office
• Organizational and detail-oriented skills
• Bachelor’s degree in Business, Marketing, or a related field
• A background in event management is a plus

• Executive & Administrative Support: Manage daily schedules, appointments, and travel arrangements; prepare and organize correspondence, reports, and meeting materials; draft formal communications.
• Coordination & Communication: Act as a liaison between the executive office and internal departments; coordinate with external partners and clients; manage communications with confidentiality.
• Meeting & Event Management: Arrange executive meetings and conferences; record meeting minutes; support the preparation of agendas and presentations.
• Record & Documentation Control: Maintain organized filing systems; ensure proper archiving; monitor correspondence logs.
• Office & Logistical Support: Oversee office supplies and equipment requests; support special projects assigned by management.

• Minimum of 5–8 years of experience as an executive secretary or in senior administrative support.
• Bachelor’s degree or diploma in Business Administration or related field.
• Proficiency in MS Office and document management systems.

• Perform secretarial duties to relieve the General Manager of routine tasks.
• Type minutes, letters, reports, and other correspondence.
• Take dictations and transcribe minutes of meetings.
• Screen and arrange appointments and calls for the General Manager.
• Maintain filing systems for correspondence and reports.
• Manage office supplies and ensure cleanliness in the executive office.

• A degree in Business Administration, Hospitality Management, or a related field.
• Experience as an executive secretary or in a similar administrative role, preferably in hospitality.
• Proficiency in office software and strong communication skills.

• Competitive benefits package including health and wellness programs.
• Employee travel programs and discounted services.
• Opportunity for career growth within Fairmont RAMLA RIYADH and Accor.