Secretary Jobs in Riyadh

Join a Leading International Law Firm!
Charterhouse Middle East is excited to announce an opportunity for an enthusiastic Legal Secretary to join an esteemed international law firm based in Riyadh. This role is crucial for providing exceptional legal administrative support to a team of Fee Earners in a busy office environment.

Key Responsibilities:

• Complex diary management and scheduling of meetings.
• Travel arrangements and various administrative duties including proof-reading and amending documents.
• Drafting PowerPoints and pitches, filing documents, and supporting the team with admin requests.
• Undertaking matter management processes and working closely with fee earners to generate financial reports and handle matter balances.
• Assisting with month-end bills and bids.

Qualifications:

• Experience working within a Law Firm and specifically in KSA is essential.
• Professional and personable approach with exceptional organizational skills.
• Strong verbal and written communication skills in English, with Arabic language skills preferable.
• Full IT literacy in Microsoft Word, Excel, and Outlook, and competence in using legal software.

If you possess the relevant experience and skills, we welcome your application to be part of a dynamic team in a leading firm!

Join Ajlan & Bros Holding as a Paralegal!
As a vital member of our legal team, the ideal candidate will play a key role in supporting our firm's operations and ensuring the smooth management of legal documents and procedures.

Responsibilities:

• Review and draft routine legal documents
• Create and maintain detailed case files
• Facilitate attorney's deadlines by maintaining organized schedules and providing timely reminders
• Conduct comprehensive legal research

Qualifications:

• Experience as a legal secretary, assistant, or paralegal
• Bachelor's degree or Paralegal certificate
• Fluency in English and Arabic (reading, writing, speaking)

Join us in our mission to enhance our legal services while contributing to the Kingdom's Vision 2030!

Join Clyde & Co as a Legal Secretary
We are looking for a motivated and skilled Legal Secretary to provide comprehensive legal support to Fee Earners across Saudi Arabia and the MEA region. This role involves coordinating with various teams to ensure the high-quality delivery of legal services.

Key Responsibilities:

• Manage client relationships and address basic client queries.
• Document production oversight and accuracy checking.
• Assist Fee Earners with business development activities.
• Maintain organized filing systems and ensure compliance with protocols.
• Support the coordination of meetings and travel arrangements.

Essential Skills & Experience:

• Advanced knowledge of document management systems.
• Proven experience in a legal or professional services environment.
• Strong communication and client relationship skills.
• Excellent team player with attention to detail.

The Firm:
Clyde & Co is a global law firm committed to diversity and inclusion, providing support and legal skills to our communities. Join us to excel in a supportive and responsible work environment.

Join Our Team as an Executive Legal Secretary
We are seeking a talented Executive Legal Secretary to join our Riyadh office, part of a high-performing business support team. This role offers a dynamic environment where your organisational skills and proactive approach will be truly valued.

Your Responsibilities:

• Provide exceptional secretarial and administrative support to Partners and Associates.
• Manage diaries, handle client and matter inceptions, and assist with billing procedures.
• Coordinate international travel arrangements and maintain filing and archiving systems.
• Perform document amendments and undertake various tasks to ensure smooth operations.

Your Profile:

• 3 years of experience working as a legal secretary in a professional service firm.
• Strong knowledge of Microsoft Office packages is essential.
• Excellent communication skills and the ability to manage multiple priorities effectively.
• Experience in billing and knowledge of client/matter inception processes is highly preferred.
• A proactive, professional approach with a keen attention to detail.

Role Overview
One of our clients is partnering with a leading AI research team on a large-scale supervised fine-tuning (SFT) initiative aimed at improving how advanced language models respond to real-world questions. We are seeking strong writers and critical thinkers to contribute as independent contractors on a flexible, project-based basis. This opportunity is ideal for individuals with excellent reasoning and communication skills who are interested in contributing to applied AI research while maintaining control over their schedule.

Key Responsibilities

• Create realistic prompts that reflect how people naturally ask questions across general topics.
• Review and edit AI-generated responses for clarity, accuracy, and usefulness.
• Write high-quality human-authored responses to selected prompts.
• Generate small variations of prompts to test nuanced differences in model behavior.
• Evaluate responses across varying lengths, tones, and instructional styles.
• Identify ambiguities, weaknesses, or failure cases in model outputs.

Ideal Qualifications

• Current undergraduate or graduate student, or recent graduate.
• Strong written communication and critical thinking skills.
• Ability to synthesize information clearly and accurately.
• High attention to detail and comfort comparing similar written responses.
• Ability to work independently and manage time effectively in a remote environment.

Applicants from diverse academic backgrounds are encouraged to apply.

Engagement Details

• Fully remote and asynchronous — work on your own schedule.
• Expected commitment: approximately 10–40 hours per week.
• Project-based engagement with potential for extension based on project needs.
• Work performed on an independent contractor basis.

Compensation & Contract Terms

• $35–$45 per hour, based on experience and performance.
• Independent contractor classification.

Join the Public Investment Fund (PIF) as an Executive Assistant!
PIF is seeking a dedicated Executive Assistant to provide comprehensive executive and administrative support to our senior management teams. This role is critical in ensuring seamless daily operations while facilitating effective communication with both internal and external stakeholders.

Key Responsibilities:

• Execute administrative tasks including scheduling, managing diaries, making travel arrangements, and keeping records.
• Prepare meeting materials, agendas, and briefings, ensuring organized discussions and timely follow-ups on action items.
• Draft, review, and proofread correspondence, presentations, and other critical documents to align with organizational standards.
• Assist in planning and tracking ad-hoc projects, ensuring timely completion and effective reporting.
• Coordinate onsite and off-site meetings and ensure distribution of materials to participants ahead of time.
• Compile minutes of meetings to ensure accurate documentation of decisions and action points.
• Support event planning and execution for seminars and conferences, contributing to successful gatherings.
• Maintain confidentiality regarding sensitive information and foster trust within PIF operations.

Qualifications:

• Bachelor’s degree in Business Administration or relevant field.
• 4+ years of experience in a similar role.
• Relevant certifications such as CAP, CEA, or PMP are a plus.

Personal Competencies:

• Excellent written and verbal communication skills, able to influence stakeholders.
• Strong organizational and project management skills.
• Capacity to adapt to changing business needs and motivate others towards common goals.

Join Our Team as an Office Manager!

FEIZO DESIGN is a distinguished interior design firm, specialized in creating luxurious designs for high-end residential properties. We are passionate about crafting unique, timeless designs and are excited to expand our team with new talents.

Role and Responsibilities:

• Establish and maintain the office calendar to schedule client meetings and important events.
• Create an organized system for office supplies, materials, and samples to ensure efficient use and tidiness.
• Send notifications and reminders to clients regarding their project's progress and key dates.
• Oversee shipments and deliveries for furniture, samples, and other items.
• Manage the ordering of office supplies and furniture.
• Generate ideas for new display designs for the office entrance.
• Research local suppliers for catalogues and materials, creating a comprehensive library for office use.
• Connect with international suppliers for samples, catalogues, and resources to keep the office up-to-date.
• Assist the design team in sourcing 3D models and other necessary resources.

Requirements:

• Bachelor’s degree in Management or related fields.
• 0-3 years of experience, preferably in interior design or luxury sectors.
• Fast learner with strong communication skills and problem-solving capabilities.
• Ability to work independently with excellent organization skills.

We are looking for a highly motivated individual who is eager to learn and share knowledge. If you align with our vision and feel you would be a great addition to our team, we invite you to submit your CV!

About the Role:
The HR Coordinator will play a vital role in supporting Maison Pyramide’s administrative operations by managing daily office tasks and maintaining structured and efficient procedures. This role is crucial in enhancing office efficiency and contributing to the overall smooth functioning of the organization.

Key Responsibilities:

• Assist with daily office tasks including managing correspondence.
• Organize office files and records, both electronic and physical.
• Prepare and edit documents, reports, and presentations.
• Manage office supplies inventory and place orders as needed.
• Support office staff and other departments as required.
• Ensure timely delivery of reports and maintain structured sheets for easy information retrieval.
• Arrange travel, transport, and accommodation for executives and clients.
• Assist with the visa application process ensuring documentation accuracy.
• Maintain company’s Nitaq compliance to maximize government support.
• Lead other duties as requested by partners and managers.

Knowledge & Experience:
Recent graduates in Business Administration, Management, or related fields are encouraged to apply. Fluency in English and Arabic is required.

Skills & Abilities:

• Strong written and verbal communication skills.
• Excellent organizational abilities and attention to detail.
• Time management skills.
• Proficiency in Microsoft Office.
• Ability to maintain confidentiality and handle sensitive information.
• A positive attitude and willingness to learn.

Eligibility:
This position is open exclusively for Saudi Nationals.

About the Role
AS&H Clifford Chance is one of the world's leading law firms, helping clients achieve their goals by combining the highest global standards with local expertise. The Executive Secretary role is a key position that requires daily collaboration with the Office Manager, fee earners, and other team members.

Responsibilities

• Core Services:
  • Manage calendars and act as the main contact for internal and external communications.
  • Organize travel, including bookings, visas, and transportation.
  • Ensure timely entry and submission of time records and expenses.
  • Coordinate meetings and video conferences.
  • Draft emails, letters, and manage documents.
• Practice Support Services:
  • Coordinate client conflict checks and ensure compliance with engagement letters.
  • Organize client meetings and document archiving.
  • Manage document processing and assist with printing needs.

Qualifications

• University Degree.
• Fluent in English, Arabic speakers are desirable but not essential.

Key Attributes

• Excellent communication skills.
• Strong IT skills.
• Exceptional organizational skills and attention to detail.
• Ability to work autonomously and manage multiple tasks.
• Proactive and motivated to learn.

Join Future Technology for ICT as an Executive Office Manager!
In this high-trust role, you will be responsible for ensuring the smooth operation of the Executive Office with precision and discretion. Your skills in stakeholder management will be crucial as you work closely with senior leadership.

What you’ll own:

• Executive Office Operations: Manage the Executive Director’s agenda, priorities, meetings, travel, and follow-ups to ensure effective decision-making.
• Executive Communications: Draft and coordinate formal correspondence, arrange agendas, take minutes, and create executive summaries and presentations.
• Stakeholder Coordination: Liaise with internal teams and external vendors, tracking action items and commitments to guarantee seamless collaboration.
• Administrative Affairs: Oversee office documentation, approvals, maintain structured records, and ensure efficient workflows.
• Talent Acquisition Support: Coordinate job postings, screening support for candidates, interview scheduling, and onboarding documentation.
• Government Platforms: Manage submissions and interactions with relevant government portals.
• Social Media Coordination: Support updates, content scheduling, and performance tracking for professional engagement.

What we’re looking for:

• Bachelor’s degree or higher.
• 3+ years in an executive office role, proving your skills in managing complex calendars and confidential information.
• Experience producing high-quality documents and handling recruitment coordination.
• Excellent written and spoken English, with strong attention to detail.

Location: Riyadh
Apply now!

Join a Leading International Law Firm
We are seeking a highly organised and proactive Executive Assistant to support senior fee earners in a fast-paced, client-facing environment. In this key role, you will need to demonstrate strong ownership, discretion, and the ability to manage complex priorities, ensuring smooth day-to-day operations.

Key Responsibilities:

• Provide high-level administrative support, including complex diary management across multiple time zones.
• Prepare and collate meeting materials, track action points, and ensure timely follow-up.
• Arrange international travel, visas, and itineraries following firm policies.
• Maintain accurate electronic and physical filing systems in compliance with records management procedures.
• Act as a key point of contact for clients, fostering strong relationships to support effective service delivery.
• Support business development activities, including research and event coordination.
• Assist with client onboarding, billing processes, and coordination of invoices and disbursements.
• Draft professional correspondence and reports with a focus on accuracy and detail.
• Collaborate with regional teams to support wider office operations.

Requirements:

• Relevant experience in a law firm or professional services environment (international firm experience preferred).
• Strong organisational skills with excellent attention to detail.
• Commercial and financial awareness, confidence in supporting billing and compliance.
• Advanced Microsoft Office skills and familiarity with legal systems.
• Fluency in English and Arabic.
• Proactive, adaptable, and resilient with a collaborative mindset.

If you are a reliable and driven Executive Assistant looking to join a top-tier legal environment in Saudi Arabia, we would be pleased to hear from you.

Join a Leading International Law Firm!
Charterhouse are working with an International Law Firm based in Riyadh, who are currently looking to hire an enthusiastic Legal Secretary to join their successful team. An Arabic speaker is desirable for this role.

Role Overview:
The successful candidate will be expected to provide exceptional legal administrative support to a team of Fee Earners within a busy office environment. This includes multi-tasking workloads such as:

• Complex diary management
• Scheduling meetings and travel arrangements
• Proof-reading and amending documents
• Drafting PowerPoints and pitches
• Filing documents
• Supporting the team with any administrative requests

Additionally, this role will involve:

• Managing all matter management processes
• Generating financial reports and handling matter balances
• Assisting with month-end bills and bids

Requirements:
To be considered for this role, the candidate must:

• Have experience working within a Law Firm
• Have experience working in KSA
• Exhibit strong verbal and written communication skills in English (Arabic language skills are preferable)
• Be fully IT literate in Microsoft Word, Excel, and Outlook
• Be competent in using legal software

Join us to be a part of a reputable firm that aims to deliver excellence in legal services!

Join Proger as an Executive Assistant!
Proger is an esteemed global entity, renowned for its excellence in the fields of management and engineering. With a rich heritage of over 70 years, we pride ourselves on the sustainability and execution of large-scale projects that serve both public and private sectors. As part of our esteemed team, you will work within our Regional Headquarters in Riyadh, Saudi Arabia.

About The Role
We are seeking a Saudi Executive Assistant who will be pivotal in supporting the CEO of our Regional Headquarters. Your organizational prowess and administrative skills will contribute significantly to our operational efficiency.

Key Responsibilities:

• Act as an assistant to the Regional Headquarters’ CEO, managing the CEO's agenda.
• Utilize software applications to create correspondence, documents, and presentations.
• Coordinate travel and accommodation logistics.
• Organize and maintain records, spreadsheets, and databases.
• Book conference rooms and facilities as needed.
• Attend meetings, take minutes, and maintain administrative budgets.
• Facilitate communication through translation from Arabic to English and vice versa.

Requirements:
We are looking for candidates who meet the following criteria:

• A minimum of a high school diploma; a Bachelor's degree or diploma in Business Administration or related field is preferred.
• Strong organizational and communication skills.
• Proficiency in Microsoft Office applications.
• Exceptional command of written and spoken English; knowledge of Italian is advantageous.
• Saudi Nationality is mandatory.

Don't miss the chance to be a part of Proger—apply now and help us shape the future!

About the Role:
We are looking for an Executive Assistant to support the CEO in managing daily operations, organizing tasks, and executing operational and technical work within a fast-growing e-commerce environment at *******

Location: Remote
Reports to: CEO

Key Responsibilities:

• Manage and organize daily operations using Notion (creating tasks, follow-ups, and writing clear briefs that include objectives, deliverables, and deadlines).
• Execute operational tasks on the Salla platform, including updating product pricing, reviewing settings, and operational follow-through.
• Follow up on technical support tickets with platforms and third-party providers until final resolution.
• Communicate on behalf of the CEO with customers or service providers when needed.
• Write professional content including product descriptions, customer messages, and follow-up communications in both Arabic and English.
• Utilize AI tools to improve productivity, summarization, and work organization.
• Support marketing and sales initiatives with a practical understanding of customer engagement and conversion strategies.

Essential Requirements:

• Proven hands-on experience using Notion for task and operations management (mandatory requirement).
• Demonstrated experience or clear familiarity with the e-commerce industry.
• Previous experience working on the Salla platform is preferred.
• Strong technical proficiency with a foundational understanding of automation and AI tools.
• Basic experience or understanding of marketing and sales principles.
• Excellent organizational skills, precision in writing, and the ability to work under pressure.
• Fluency in both Arabic and English (written and verbal).

What We're Looking For:
We need someone who is proactive, reliable, and capable of translating strategic direction into executable actions. You should be comfortable working independently while maintaining close alignment with leadership priorities. The ideal candidate thrives in dynamic environments and brings both operational excellence and a customer-focused mindset to everything they do.

Join Visa as an Executive Administrator!
Visa is a world leader in payments technology, facilitating transactions between consumers, merchants, financial institutions, and government entities across more than 200 countries and territories. We're dedicated to uplifting everyone by being the best way to pay and be paid.

Key Responsibilities:

• Ensure efficient communication and provide excellent secretarial support for Function Heads (FHs).
• Maintain and update lists of stakeholders for effective communication.
• Organize schedules, agendas, briefing papers, and preparatory paperwork.
• Handle incoming mail management and expense claims.
• Prepare correspondence and presentation materials, ensuring timely responses.
• Manage travel arrangements and co-ordinate itineraries for FHs.
• Organize corporate hospitality events and manage budgetary aspects.
• Maintain compliance with all administrative tasks and ensure proper organization of files.

Qualifications:
To be successful in this role, you should have at least 10 years of experience in office support, including 3+ years supporting CXO leaders in a multinational organization. You should possess strong administration skills and the ability to manage multiple tasks effectively. Excellent communication skills in both English and Arabic are essential.

Join us at Visa and create impact at scale. We look forward to your application!

Join Assembly Global as an Office Manager!
We are looking for a talented Office Manager to become a vital part of our expanding Operations team in Riyadh. At Assembly, we combine data, talent, and technology to deliver innovative solutions for media and more for some of the best brands globally.

Responsibilities:

• Greet and assist visitors professionally and courteously.
• Answer and direct incoming phone calls, emails, and inquiries.
• Schedule appointments, meetings, and perform basic administrative tasks.
• Coordinate with various departments to ensure seamless operations.
• Book flights and hotels for staff and clients.
• Maintain equipment trackers (monitors, headsets, etc.).
• Manage office snack supplies.
• Arrange shipments via FedEx with correct receiver details.
• Submit utility and service invoices to the accounts team.

Qualifications:

• Bilingual in Arabic and English, with a preference for Saudi nationals.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office for effective task management.
• Ability to adapt and prioritize different tasks.
• Strong organizational and multitasking skills.

Personal Assistant & Brand Relations Specialist

Role Overview

Provide direct administrative support to the doctor while managing and developing brand relationships to enhance professional image and business growth.

Key Responsibilities

• Manage schedule, meetings, and daily priorities

• Handle professional communications and correspondence

• Coordinate travel, events, and conferences

• Build and manage relationships with brands, companies, and influencers

• Coordinate collaborations, partnerships, and appearances

• Represent the doctor professionally with external parties

Requirements

• Experience as a Personal Assistant, PR, or Brand Relations role

• Strong communication and organizational skills

• Understanding of branding and marketing (medical/aesthetic field preferred)

• High level of professionalism and confidentiality

• English proficiency (additional languages are a plus)

Role Overview
Join Sustainable Smart Cities Co. (SSC) as a Sales Coordinator in Riyadh, where you will play a crucial role in managing sales operations and supporting our dynamic sales team. SSC is dedicated to providing tailored audio-visual (AV) solutions to meet unique industry needs, ensuring clarity and efficiency in technological deployments.

Key Responsibilities

• Manage sales processes and maintain strong customer relationships.
• Support the sales team and facilitate communication between stakeholders.
• Track sales data and ensure smooth execution of administrative tasks.

Qualifications

• Proficient in Sales Coordination and Operations.
• Strong customer service and communication skills.
• Experience in sales to meet targets and objectives.
• Excellent organizational abilities to manage multiple priorities.
• Familiarity with CRM software and office tools.
• Bachelor's degree in Business Administration, Sales, Marketing, or related field is beneficial.
• Knowledge of the AV or technology industry is an advantage.