Secretary Jobs in Riyadh

• Serve as the primary point of contact for employees, addressing inquiries related to work policies, attendance, and vacations.
• Communicate directly with employees regarding new policies or changes affecting their work.
• Ensure compliance with safety and quality regulations throughout the department to safeguard employees and uphold environmental standards.
• Prepare regular reports related to human resources performance, including attendance statistics, leave reports, and performance data.
• Assist in developing and improving human resources policies and procedures.

• Ability to prioritize tasks effectively.
• Strong communication skills with employees and management, both verbal and written.
• Active listening skills to address employee complaints and provide suitable solutions.
• Build positive relationships across departments.
• Analyze issues and make quick, effective decisions.
• Handle employee conflicts and offer satisfactory resolutions.
• Collaborate with various departments to ensure smooth operations.

• Ability to work within a team and coordinate efforts with colleagues.
• Understanding of labor laws and regulations related to human resources.
• Basic knowledge of applicant tracking systems.
• Proficiency in various databases and human resources systems.
• Basic knowledge of Microsoft Office and human resources management software.
• Good command of English, both spoken and written.

• Bachelor's degree or diploma in Human Resources or equivalent.
• Experience of one year or more.

• Inputting and updating data into systems and databases from various sources, including paper documents and digital records.
• Ensuring the quality, consistency, and accuracy of data input by verifying and cross-checking data to eliminate errors.
• Following company data entry procedures while adhering to data protection regulations.
• Performing regular data backups and quality checks to secure data and prevent loss.
• Organising and filing electronic and paper records for easy retrieval.
• Assisting in data retrieval and organisation for reports, audits, and business needs.
• Collaborating with teams to resolve data-related issues and improve processes.
• Generating data reports and summaries as needed by management.
• Maintaining data confidentiality while following data protection policies.

• High school diploma or equivalent, with additional qualifications being a plus.
• Proven experience as a data entry operator or in a similar data-focused role.
• Strong computer skills, particularly in Microsoft Excel, Word, and database management software.
• Typing speed and accuracy with the ability to efficiently process large volumes of data.
• Attention to detail and a commitment to producing error-free work.
• Excellent organisational skills with effective time management.
• Familiarity with Google Suite (Docs, Sheets, Drive).
• Solid communication skills for effective teamwork.
• Able to handle sensitive information discreetly.
• Capable of working independently as well as part of a team in a fast-paced setting.

• Support the CEO in executing daily tasks and strategic initiatives.
• Track and report on the progress of business goals and projects.
• Manage cross-functional projects to ensure timely delivery and alignment with company strategy.
• Facilitate communication between the CEO, leadership team, and departments.
• Prepare meeting agendas, briefings, and follow up on action items.
• Conduct research and analysis on industry trends and opportunities.
• Improve internal processes to boost efficiency.
• Solve operational issues and ensure smooth day-to-day activities.
• Handle confidential information with discretion.

• Bachelor's degree in Business, Management, or a related field; MBA is a plus.
• 710 years of senior-level experience, ideally in a multinational or listed company.

• Strong leadership and communication skills.
• Ability to manage multiple priorities and projects.
• Strategic thinker and effective problem-solver.
• High attention to detail and discretion.
• Proficient in MS Office and project management tools.
• Proactive, adaptable, and team-oriented.

• Oversee daily office operations to ensure a productive work environment.
• Manage and supervise administrative staff, including task delegation, performance monitoring, and training.
• Coordinate communication between the Director, staff, and external stakeholders.
• Maintain office supplies, equipment, and facilities to ensure operational efficiency.
• Implement and improve office procedures and policies in alignment with organizational goals.
• Manage scheduling, meetings, and correspondence for the Director and office team.
• Assist in budgeting, expense tracking, and financial reporting related to office administration.
• Ensure compliance with health and safety regulations within the office environment.
• Handle confidential information with discretion and professionalism.
• Support special projects and other tasks as assigned by the Director.

• Bachelor's degree in Business Administration, Management, or a related field is preferred.
• Relevant certifications (*, Office Management, Project Management) are a plus.
• Minimum of 35 years experience in office administration or management.
• Proven track record in supervising office staff and managing administrative functions.

• Oversee day-to-day office operations, ensuring efficiency and compliance with KSA regulations.
• Lead business development efforts in coordination with the Group Development Director, identifying new opportunities and fostering strategic partnerships.
• Serve as the primary interface with clients, consultants, and government authorities.
• Represent RMJM at industry events, conferences, and stakeholder meetings, reinforcing our presence in the KSA market.
• Ensure projects adhere to local standards, approval processes, and contractual requirements.

• Degree-qualified Architect or related built-environment professional (Engineering, Project Management, etc.).
• 15+ years of professional experience, with at least 3 years in KSA.
• Proven track record in managing multidisciplinary teams and large-scale projects.
• Deep understanding of KSA's construction laws, permitting processes (*, SCE, MoMRAH, MODON), and procurement frameworks.
• Strong business acumen with experience in tender submissions, fee proposals, and contract negotiations.
• Established a professional network with government entities, developers, and international consultancies.
• Fluent in Arabic and English (written and spoken).

• Familiarity with digital delivery tools (BIM, ISO 19650) and KSA's local content (Saudization) requirements.
• Ability to navigate cross-cultural teams and foster collaboration across RMJM's global studios.

• Provide office leadership and administrative support to the team.
• Perform a wide variety of administrative support activities, which require handling of business-sensitive and confidential information.
• Manage day-to-day office operations and ensure a well-organized and professional environment.
• Coordinate and oversee administrative tasks such as scheduling, office supplies, mail handling, and record-keeping.
• In coordination with HR, manage employment contracts through the online portal, and maintain employees' visa/work permits.
• Manage monthly payroll processes in coordination with HR and Finance.
• Supervise and support administrative staff and office reception as needed.
• Act as the primary point of contact for office vendors, service providers, and building management.
• Maintain and manage office budgets, expenses, and petty cash.
• Assist with onboarding new employees, including workstation setup and orientation.
• Organize company events, meetings, and team-building activities.
• Ensure compliance with health and safety regulations and company policies.
• Manage calendars, prepare reports, and support senior management with administrative tasks.
• Monitor office efficiency and implement improvements where necessary.

• Proven experience as an Office Manager, Administrative Manager, or similar role.
• Fluent in both Arabic and English.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and other office management tools.
• Ability to handle sensitive information with confidentiality and professionalism.
• Problem-solving mindset with attention to detail.
• Willingness and ability to work a flexible schedule when necessary.
• Proven track record of demonstrating knowledge and understanding of compliance topics.

• Bachelor's degree from an accredited university or college (or a high school diploma).

• Coordinate and manage daily office administrative functions.
• Coordinate between departments to ensure flawless workflow.
• Implement and maintain office systems to support operational efficiency.
• Coordinate & support onboarding of colleagues with access to government tools & portals.

• Outstanding organizational and multitasking abilities.
• Proven track record in managing office operations.
• Strong leadership and communication skills.

Job Title: Personal Secretary

Job Summary:

The Personal Secretary will provide high-level administrative support to senior executives. This role requires discretion, excellent organizational skills, and the ability to manage multiple tasks efficiently. The ideal candidate will be proactive, detail-oriented, and capable of handling sensitive information with the utmost confidentiality.

Key Responsibilities:

• Manage executive schedules, including meetings, appointments, and travel arrangements.

• Screen and direct phone calls and distribute correspondence.

• Handle incoming emails and other communications on behalf of the executive.

• Prepare reports, memos, letters, presentations, and other documents.

• Coordinate and arrange internal and external meetings and events.

• Maintain filing systems, both electronic and physical.

• Remind the executive of important tasks and deadlines.

• Take dictation and minutes and accurately enter data.

• Perform general office duties such as ordering supplies and managing records.

• Liaise with internal staff and external partners.

• Ensure confidentiality of sensitive matters at all times.

Requirements and Qualifications:

• Bachelor’s degree in Business Administration or a related field preferred.

• Proven experience as a Personal Assistant, Executive Secretary, or similar role.

• Strong organizational and time-management skills.

• Excellent verbal and written communication skills.

• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).

• Ability to multitask and prioritize daily workload.

• High level of discretion and professionalism.

• Fluency in English is required; knowledge of Arabic is an advantage.

o Bachelor's degree in Business Administration, Logistics, Supply Chain Management, or related fields.

o 25 years of proven sales experience in logistics, transportation, or freight forwarding within Saudi Arabia.

o Strong understanding of Saudi logistics regulations, customs procedures, and regional supply chain.

o Familiarity with local and cross-border shipping, including compliance with Saudi customs and regulations.

o Fluency in Arabic and English for effective communication with clients, government bodies, and international partners.

o Strong negotiation skills tailored to the Saudi market, understanding cultural nuances in business dealings.

o Knowledge of Saudi customs laws, import/
export regulations, and licensing requirements.

o Proficiency in CRM software and Microsoft Office Suite (Word, Excel, PowerPoint)

o Ability to work in a fast-paced, target-driven environment

• Manage and maintain schedules, appointments, and correspondence for executives or departments.
• Prepare and organize documents, reports, and presentations.
• Answer phone calls and emails, directing inquiries to the appropriate parties.
• Assist in the planning and coordination of meetings, including logistics and materials.
• Maintain filing systems, both electronic and paper, ensuring information is easily accessible.
• Handle confidential information with discretion and professionalism.
• Perform general office duties, including data entry and record keeping.
• Support team members with various administrative tasks as needed.
• Monitor and order office supplies, ensuring inventory levels are maintained.
• Prepare and distribute meeting agendas and minutes.
• Coordinate travel arrangements, including flights, accommodations, and transportation.
• Develop and implement office procedures to improve efficiency.
• Assist with budgeting and expense tracking for departmental activities.
• Liaise with external vendors and service providers to facilitate office needs.
• Maintain office equipment and coordinate repairs as necessary.
• Support event planning and coordination for company functions or team-building activities.
• Create and maintain databases and spreadsheets for tracking important information.
• Conduct research and compile data as requested by team members.
• Train and onboard new administrative staff as needed.
• Ensure compliance with company policies and procedures.

• Bachelor’s degree or equivalent; additional qualifications in Office Administration or a related field are preferred.
• Proven experience as a secretary or in a similar administrative role (minimum 5 years).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
• Excellent command of the English language is required.
• Familiarity with office management procedures and basic accounting principles.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Ability to work independently and collaboratively within a team.
• Attention to detail and strong problem-solving skills.
• Experience with scheduling software and CRM systems is a plus.
• Strong interpersonal skills with the ability to interact professionally with clients and colleagues.
• Ability to prioritize tasks and manage multiple deadlines effectively.
• Flexibility to adapt to changing priorities and projects.
• Experience in handling travel arrangements and itineraries is a plus.
• Basic knowledge of social media and marketing tools is beneficial.
• Preferably residing near the company’s location.

• Eligible to get 30 days paid vacation every year.
• Providing health insurance.

• Manage the overall functioning of the office, ensuring smooth operations and efficient workflow.
• Provide administrative support to the executive partner, handling scheduling, correspondence, and communications.
• Coordinate meetings, appointments, and travel arrangements for the executive partner and other team members as needed.
• Assist in the preparation of reports, presentations, and documents, utilizing advanced formatting and presentation skills.
• Serve as the primary point of contact for internal and external stakeholders, handling inquiries and requests promptly and professionally.
• Maintain office records and files, both electronic and physical, ensuring confidentiality and accuracy.
• Collaborate with other administrative staff to ensure seamless operations and support across departments.
• Manage incoming and outgoing correspondence, including sorting mail, drafting responses, and distributing communications to appropriate parties.
• Take minutes during meetings and distribute them to attendees.

• Bachelor's degree in business administration or related field preferred.
• Excellent verbal and written communication skills in English are essential.

• Manage executive calendars, confirm appointments, and schedule meetings.
• Draft agendas, take Minutes of Meeting, and track follow-up actions.
• Handle emails, calls, and official correspondence with professionalism.
• Maintain organized filing systems (digital and physical).
• Coordinate travel arrangements, bookings, and logistics.
• Act as a liaison between executives and internal/external stakeholders.
• Support report preparation and maintain confidentiality of information.
• Follow up on assigned tasks and ensure timely completion.

• Bachelor’s degree in Business Administration or related field.
• 24 years of experience in a similar executive support role.
• Excellent verbal and written communication in Arabic and English.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong skills in calendar management, travel coordination, and follow-up.
• Ability to draft accurate Minutes of Meeting and official correspondence.
• Highly organized, proactive, and detail-oriented.

• Timeliness of scheduling, documentation, and follow-ups.
• Quality of communication and task execution.
• Responsiveness to requests and operational support efficiency.

• Discreet, trustworthy, and professional.
• Positive attitude and adaptable to dynamic work environments.
• Quick learner with strong sense of responsibility.

• Competitive salary and benefits.
• Collaborative and professional work environment.
• Career development opportunities within a growing healthcare company.

• Provide secretarial support including scheduling staff meetings and keeping minutes.
• Receive and screen phone calls, directing them appropriately.
• Handle correspondence both incoming and outgoing, such as emails, letters, and packages.
• Maintain organization in the hospital environment through memo preparation, invoicing, appointment letter creation, staff communication facilitation, and document filing.
• Ensure the security of confidential documents.
• Prepare invoices or financial statements, assisting in bookkeeping tasks.
• Maintain organized electronic and paper records for easy accessibility.
• Conduct research and prepare presentations or reports as assigned.
• Manage file systems and databases effectively.

• Degree in Business Administration or a related field.
• Experience in healthcare settings is an advantage.

• Proven experience as a medical secretary or in similar administrative roles.
• Proficient in MS Office and back-office software (*, ERP).
• In-depth knowledge of office management and basic accounting procedures as well as industry-specific terminology.
• Familiarity with basic research methods and reporting techniques.
• Excellent organizational and time-management skills.
• Outstanding communication and negotiation abilities.
• Demonstrate integrity and confidentiality in all work.

• Provide administrative support and manage reception duties
• Maintain confidentiality and adhere to school policies
• Coordinate with various departments and represent the school professionally

• Strong track record in a similar role within a large organisation
• Proactive attitude with the ability to manage multiple tasks
• Excellent communication skills and high emotional intelligence
• Commitment to the school’s Mission and Vision
• Hold KSA residency status

• Engaged students driven to achieve
• A supportive school community focused on collaboration
• Professional growth and development opportunities
• A diverse range of programs enriching student lives

• Provide secretarial and clerical assistance to the department head.
• Type memos, reports, and minutes, managing departmental communication.
• Maintain the departmental diary and prepare periodic activity reports.
• Support the organization and implementation of educational activities.
• Schedule appointments and manage daily activities of the department.
• Maintain confidentiality and manage sensitive information.
• Coordinate with other department secretaries regarding notifications and changes.
• Ensure compliance with relevant healthcare standards.
• Participate in initiatives aimed at enhancing patient experience.

• A diploma or equivalent qualification in a related field.
• At least two years of experience as a Medical Secretary or Assistant, preferably in a hospital setting.
• Relevant certification in medical administration.

• Understand client business processes, controls, and data for analytical procedures.
• Collaborate closely with Core Financial Audit Teams to discuss analytics results.
• Document procedures performed and test results clearly.
• Communicate effectively with clients and Financial Audit Teams.
• Seek out learning opportunities on the job.

• Bachelor's degree in Computer Science, Business Computer, or Management Information Systems.
• 25 to 35 years of hands-on experience with Audit Command Language (ACL) and/or SQL.
• Familiarity with BI visualization tools such as PowerBI and/or Tableau.
• Strong analytical skills and experience with large data sets.
• Excellent written and oral communication skills.

• Manage and maintain the executive’s schedule, including arranging meetings, appointments, and travel itineraries.
• Handle correspondence, including emails, phone calls, and other communications, ensuring timely responses.
• Coordinate and organize events, meetings, and conferences as required.
• Perform administrative tasks such as document preparation, filing, and data entry.
• Assist with personal errands and tasks, ensuring seamless support for the executive’s professional and personal needs.
• Maintain confidentiality and handle sensitive information with discretion.
• Liaise with internal and external stakeholders, representing the executive in a professional manner.
• Manage and prioritize tasks to ensure deadlines are met efficiently.

• Female candidate, based in Riyadh, Saudi Arabia.
• Professional and presentable appearance, with a polished demeanor suitable for high-profile environments.
• Proven experience as a Personal Assistant, Executive Assistant, or similar role.
• Excellent organizational and time-management skills.
• Strong verbal and written communication skills in English; proficiency in Arabic is highly desirable.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling tools.
• Ability to multitask and work under pressure in a fast-paced environment.
• High level of discretion and professionalism in handling confidential matters.
• Valid driver’s license and flexibility to travel locally as needed.
• Bachelor’s degree or equivalent experience preferred but not mandatory.

• Proactive, with a strong sense of initiative and problem-solving skills.
• Friendly, approachable, and culturally sensitive, with an understanding of local customs and etiquette in Riyadh.
• Reliable, punctual, and adaptable to changing priorities.
• Strong interpersonal skills to build and maintain professional relationships.

• Bachelor’s degree from a recognized university.
• Excellent command of both English and Arabic (spoken and written).
• Presentable and professional appearance.
• Valid driver’s license and ability to drive.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to manage multiple tasks and work under pressure.
• Trustworthy, punctual, and detail-oriented.