Secretary Jobs in Riyadh

• Develop and secure backhaul freight resources for the truck fleet, focusing on routes from Riyadh, Dammam, and Jeddah
• Build and maintain long-term relationships with B2B clients, such as factories, distributors, wholesalers, and material suppliers
• Conduct market analysis to understand cargo flow trends and identify potential freight opportunities
• Coordinate with the dispatching team to match cargo needs with fleet availability efficiently
• Monitor customer satisfaction and implement strategies to improve client retention and service quality
• Set and achieve monthly performance targets related to backhaul cargo volume and client acquisition
• Track competitor pricing and logistics strategies to optimize our offerings

• Manage customer communication effectively.
• Assist in lead generation.
• Conduct satisfaction surveys to gauge customer feedback.
• Schedule appointments for the sales team.
• Coordinate marketing and event activities to enhance the customer experience.

• Support the sales team by coordinating proposals, client communication, quotations, and follow-ups.
• Prepare and translate client-facing documents, presentations, and communications in Arabic and English.
• Input, track, and update all sales activity in Salesforce, ensuring data accuracy and timely reporting.
• Act as a key point of contact for client queries, ensuring high standards of customer service.
• Coordinate logistics and schedules for client meetings, site visits, and internal briefings.
• Liaise with operations, finance, and technical teams to align proposals with service capabilities.
• Monitor sales pipeline, support lead generation initiatives, and compile weekly and monthly reports.
• Assist in tender preparation, local licensing documentation, and compliance where needed.
• Maintain up-to-date knowledge of NEP’s service offerings and market activity in KSA.

• Bachelor’s degree in Business Administration, Marketing, or a related field.
• 4+ years’ experience in a sales coordination, commercial support, or client service role.
• Fluent in Arabic and English (both written and spoken) – essential.
• Expert in Salesforce CRM – essential.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent communication and interpersonal skills.
• Experience working in a fast-paced, multinational or media/broadcast environment is a plus.

• Experience working with large tenders or public sector clients in Saudi Arabia.
• Familiarity with the broadcast, events, or media production industries.
• Strong attention to detail and ability to work under pressure.
• Culturally aware and respectful of local business practices.

• Be part of delivering iconic global events across the Kingdom and beyond.
• Dynamic and supportive team culture.
• Career development in a growing regional market.
• Competitive salary and benefits in line with KSA market standards.

• Handle all administrative requirements of the sales office, maintaining an organized, systematic filing system.
• Prepare and type sales team’s offer letters and update the sales database system.
• Compose letters, memos, faxes and other mail on behalf of the Director of Sales and other executives.
• Maintain an accurate follow-up and trace system for all correspondences.
• Handle incoming calls and guest inquiries in the absence of the sales team.
• Ensure timely submission of the sales month-end report.
• Ensure all sales correspondence and offers are sent out within 24 hours.
• Communicate effectively with various levels of staff.
• Ensure all equipment used is in proper working order.

• Register new customers and manage their files and sales agreements.
• Prepare and follow up on sales quotations in coordination with the pricing team.
• Generate reports for sales and operations teams.
• Discover leads from internal systems and maintain accurate customer records.
• Contact clients for missing information, provide answers to queries, and offer ongoing support.
• Coordinate meetings, conference calls, and presentations for sales.
• Collaborate with customer service and documentation teams to execute contracts smoothly.
• Perform administrative duties for management and executives.

• Minimum 2 years of experience in sales focused on shipping or logistics.
• Bachelor’s or Associate’s degree in Business, Marketing, or a related field.
• Experience in a similar role within a local or global shipping organization.
• Strong proficiency in Microsoft Office tools.
• Excellent organizational skills and attention to detail.
• Exceptional communication skills with a customer service mindset.
• Able to thrive in a fast-paced environment.
• Familiarity with CRM systems is a plus.
• Understanding of logistics workflows.

• Competitive salary and performance-based incentives.
• Career growth opportunities in an expanding organization.
• A collaborative and professional work environment.
• Health insurance and benefits according to Saudi labor law.

• Working Days: Sunday to Thursday
• Working Hours: 900 AM – 600 PM (1-hour lunch break)
• Location: Riyadh, Saudi Arabia

• Perform general office duties to support Sales & Marketing such as filing, sending emails, typing, and copying.
• Prepare sales-related documents throughout the sales process including proposals, contracts, and banquet event orders.
• Promote awareness of the brand image internally and externally.
• Gather materials and assemble information packages like brochures and promotional materials.
• Utilize sales techniques to maximize revenue while maintaining guest loyalty.
• Manage information in sales software including commissions, leads, and third parties.
• Respond to guest inquiries about property facilities/services professionally.
• Maintain confidentiality of proprietary information and protect company assets.
• Build and maintain positive working relationships with colleagues and guests.

• Strong organizational and administrative skills.
• Excellent communication skills in English; Arabic skills are a plus.
• Proficiency in Microsoft Office and CRM software.
• Customer-focused with a professional demeanour.
• Previous experience in hospitality or sales coordination is preferred.

• Performing general office duties to support Sales & Marketing, including filing, typing, and sending emails.
• Preparing sales-related documents throughout the sales process such as proposals and contracts.
• Promoting the brand image both internally and externally.
• Gathering and assembling information packages like brochures.
• Enhancing customer loyalty by utilizing effective sales techniques.
• Managing inquiries about property services effectively.

• Manage all administrative requirements within the sales office, ensuring an organized and updated filing system for easy data access.
• Prepare and type offer letters for the sales team, updating the sales database and ensuring accuracy before signature.
• Compose letters, memos, faxes, and other correspondence on behalf of the Director of Sales and executives.
• Maintain a prompt follow-up system for all correspondence.
• Handle incoming calls and inquiries from guests when the sales team is unavailable.
• Ensure timely submission of the sales month-end report.
• Manage correspondence and offers related to the sales team, ensuring dispatch within 24 hours.
• Communicate effectively across all levels within a dynamic working environment.
• Oversee the operational status of equipment used in the sales office.

• College diploma with relevant work experience.
• Strong computer skills and proficiency in English; additional language skills are a plus.

• Understanding Hotel Operations
• Effective Communication
• Business Planning
• Teamwork and Adaptability
• Focus on Customer Service
• Results-driven

• Manage all visa and immigration matters for the KSA Branch, including online platforms like GOSI and QIWA.
• Ensure that all company and employee documents are valid and up to date to comply with labor laws and regulations.
• Assist with the implementation and maintenance of HR policies and procedures.
• Procure and manage the annual health insurance policy for employees.
• Maintain accurate employee records and assist in the full recruitment cycle.
• Conduct onboarding and offboarding activities.
• Provide guidance and support to employees on HR policies and procedures.
• Manage company events and internship programs.

• Minimum 2 years of experience in the HR field.
• University degree in Business, English, Law, Human Resources or similar.
• Excellent Arabic and English skills (oral and written).
• Knowledge of HR systems and very high proficiency in Microsoft Office.
• Strong negotiation and presentation skills.
• Local driving license and independent transportation are a MUST.

• Assist in the recruitment process, including posting job openings, screening resumes, and scheduling interviews.
• Support the onboarding process for new hires, ensuring a positive and welcoming experience.
• Maintain employee records and HR databases with accuracy and confidentiality.
• Assist in organizing training and development programs for employees.
• Respond to employee inquiries regarding HR policies, procedures, and benefits.
• Coordinate employee engagement initiatives and company events.
• Support the HR team with various administrative tasks as needed.

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Minimum of 1 year of experience in an HR role or related field.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and HR software.
• A positive attitude and a willingness to learn and grow within the HR field.

• Serve as a primary point of contact for employees regarding work policies, attendance, and leave inquiries.
• Facilitate effective internal processes through direct communication with employees.
• Ensure compliance with safety, quality, and environmental regulations.
• Prepare periodic HR performance reports including attendance statistics and other relevant data.
• Assist in developing and improving HR policies and procedures.
• Analyze issues and provide effective solutions.
• Handle employee disputes and conflicts, ensuring satisfactory resolutions.
• Cooperate with various departments to ensure smooth operations.

• Ability to work within a team and coordinate efforts.
• Familiarity with labor laws and HR regulations.
• Understanding of applicant tracking systems and HR databases.
• Basic knowledge of Microsoft Office and HR management software.
• Proficient in spoken and written English.

• Bachelor's degree or diploma in Human Resources or a related field.
• Experience of one year or more is required.

• Inclusive environment for persons with disabilities.

• Respond to HR-related inquiries and provide assistance.
• Manage personnel-related data and ensure compliance with employment requirements.
• Liaise with other departments regarding HR functions.
• Support the recruitment process, including candidate greeting and performance checks.
• Assist in performance management and schedule HR-related meetings.
• Conduct onboarding processes for new hires.
• Produce reports on HR activities as needed.

• Proven experience in HR coordination or a related administrative role.
• Knowledge of HR processes and best practices.
• Strong skills in MS Office and HRIS systems.
• Outstanding communication and interpersonal abilities.
• Organized and skilled in time management.
• CIPD certification is an advantage.
• BSc/BA in Business Administration or a relevant field; additional education in Human Resource Management is a plus.

• Act as the primary point of contact and coordination between the CEO and internal/external stakeholders.
• Handle day-to-day administrative matters, documents, and visitor interactions independently.
• Manage CEO’s travel arrangements, meeting schedules, and incoming communications.
• Prepare information, reports, and data required for the CEO’s internal and external meetings.
• Organize and coordinate meetings, including preparing minutes and ensuring follow-up on key actions.
• Maintain secure and effective filing and data management systems for the CEO office.
• Ensure office equipment, resources, and logistics are available and well-maintained.
• Ensure compliance with company policies, standards, and reporting requirements.
• Contribute to continuous improvement of office systems and practices.

• Diploma or Bachelor’s degree in a relevant field.
• 35 years of experience in a similar Office Manager or Executive Assistant role.
• Advanced proficiency in Arabic & English (spoken and written).
• Strong organizational, communication, and multitasking skills.
• High sense of urgency, professionalism, and confidentiality.
• Ability to adapt to a dynamic executive schedule and travel requirements.

• Organize executive agendas and assist in planning appointments, meetings, and conferences.
• Reserve and prepare meeting rooms for the direct supervisor.
• Send invitations and welcome attendees for the direct supervisor’s meetings.
• Take notes during meetings and prepare and distribute meeting minutes.
• Efficiently store and retrieve documents and files.
• Maintain integrity and confidentiality in handling different types of data.
• Draft correspondence in both Arabic and English to a high standard.

• Bachelor’s degree.
• A minimum of 10 years of practical experience in the relevant job field.
• Proficiency in Arabic (spoken and written) and a good level of English.

• Bachelor's degree in Business Administration or any relevant field
• Experience in HR & Office Administration, Government Relations
• Strong knowledge of local labor laws and government procedures, especially in Saudi Arabia (including Saudization policies)
• Experience in visa processing and government liaison work, ideally 58 years in a similar role/capacity
• Strong interpersonal skills to build and maintain relationships with government departments and officials
• Effective in working with HR and other departments to align administrative processes with organizational needs

• Accurately input, update, and maintain a wide range of data into internal databases and systems.
• Review and verify data for completeness and accuracy, identifying and correcting errors as needed.
• Organize information consistently, ensuring easily retrievable and well-structured data records.
• Handle confidential information responsibly while maintaining strict data privacy standards.
• Collaborate with different teams (Sales, Operations, Customer Service) to support timely information flow.
• Generate reports and summaries from databases as requested by team leaders and managers.
• Assist in process improvements related to data entry, documentation, and workflow efficiency.
• Stay updated on new tools and data management best practices within the digital retail sector.
• Participate in team meetings, training sessions, and continuous skill development initiatives.
• Consistently represent Niceone’s values of professionalism, integrity, and inclusion in all tasks.

• Education: High school diploma required; completion of college coursework or degree is a plus.
• Experience: Previous experience in data entry, office administration, or a similar role preferred, but not required.
• Technical Skills: Proficiency with Microsoft Excel, Google Sheets, and data entry systems. Familiarity with digital retail tools and CRMs is an advantage.
• Attention to Detail: Demonstrated accuracy in managing large volumes of data and identifying discrepancies.
• Organizational Skills: Strong ability to prioritize tasks and handle multiple datasets with efficiency.
• Communication: Effective written and verbal skills; able to liaise clearly with team members from diverse backgrounds.
• Integrity & Confidentiality: Commitment to maintaining the privacy and security of sensitive information.
• Adaptability: Willingness to learn, adjust to new technology tools, and thrive in a fast-paced, evolving environment.

• Ongoing learning opportunities, peer mentoring, and defined paths for advancement within operations, analytics, and beyond.
• A team-based environment that celebrates diversity and respect.
• Play a key role in maintaining data quality essential for Niceone's business decisions.
• Access to professional development on the latest digital tools and best practices.
• Supportive approaches to help balance work performance with personal wellbeing.

• HR Documentation: Coordinate and maintain personnel records, prepare HR documents, and ensure compliance with regulations.
• Employee Data Management: Update employee information and manage changes in status, benefits, and other relevant data.
• Employee Records: Maintain organized and up-to-date employee records, and assist in archiving records according to retention policies.
• Employee Relations Support: Respond to employee inquiries, provide information on policies, and address concerns professionally.
• HR Processes and Transactions: Assist in coordinating HR processes like onboarding, offboarding, and transfers.
• Social Insurance Management: Prepare documentation for social insurance and health insurance coordination.

• Bachelor’s degree in business administration or a related field.
• 24 years of proven experience in HR administration or related roles.
• Strong attention to detail and organizational skills.
• Effective communication and interpersonal abilities.
• Familiarity with HRIS and labor laws.
• Strong problem-solving skills and the ability to handle conflicts.