Secretary Jobs in Riyadh

Join Our Dynamic Team!
As a Human Resources Coordinator at Crane Authentication, you will play a pivotal role in supporting our GCC business operations in Riyadh, KSA. Our company, a leader in innovative technology solutions, offers expertise that enhances product security and enforces compliance across various industries.

Key Responsibilities:

• Provide HR support and advice on policies, procedures, and best practices.
• Assist with employee relations issues and conflict resolution.
• Support recruitment processes, including candidate vetting and interviews.
• Maintain employee records, including holiday and sickness leaves.
• Coordinate HR training programs and new hire orientations.
• Prepare HR-related documents, reports, and presentations.
• Support HR projects aimed at organizational improvement.

Qualifications:

• Minimum 2 years of experience in an HR Assistant or Coordinator role.
• Knowledge of KSA labor law and HR best practices.
• Bachelor's degree in human resources, Business Administration, or related field.
• International experience within a matrix organization is a plus.

We value diversity and encourage all qualified candidates to apply, regardless of their background.

Join Gulf Cryo – A Leader in Medical and Industrial Gases
Gulf Cryo is seeking skilled professionals to enhance our team in the Kingdom of Saudi Arabia. We are currently looking for a Sales Coordinator based in Jeddah, Dammam, or Riyadh. This role is integral to our operations, ensuring effective communication and coordination within the sales team.

Key Responsibilities:

• Assist in managing sales activities and pipeline
• Support communication between the sales team and clients
• Organizational tasks to optimize sales processes

Requirements:

• Relevant experience in sales coordination
• Strong communication and organizational skills
• Ability to thrive in a fast-paced environment
• Previous experience in industrial or medical gases is a plus

We welcome applicants from all backgrounds who are ready to contribute to our success.

Join Our Exceptional Team as a Sales Coordinator!

Are you a master of craft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? At Mandarin Oriental Al Faisaliah, located in the heart of Riyadh, we invite you to become a fan of the exceptional.

About the Company
Mandarin Oriental is the award-winning owner and operator of some of the most luxurious hotels, resorts, and residences located in prime destinations around the world. We are recognized for creating world’s most sought-after properties offering legendary service inspired by Asian heritage.

About the Role
As a Sales Coordinator, you will be responsible for setting up and organizing systems within the Commercial Department. Your duties will include:

• Creating all forms, scheduling systems, and correspondence venues.
• Maintaining and updating the Delphi system, ensuring compliance with hotel policies.
• Assisting in client relations and administrative needs.
• Participating in team tasks and maintaining a professional appearance.

Key Responsibilities

• Understand and communicate corporate policies and hotel standards.
• Support customer loyalty and maintain excellent working relationships with colleagues.
• Conduct site visits and participate in joint sales calls.
• Prepare account performance feedback for department meetings.

What We Offer
We are committed to your development and offer unique learning opportunities, competitive salaries, health benefits, and retirement plans. As part of our #MOfamily, you benefit from complimentary stays and attractive rates globally.

Are You Ready?
If you are a motivated individual looking to contribute to our success, we encourage you to apply today!

Join NEP Group as a Sales Coordinator!
We are looking for a dynamic and organized Sales Coordinator to support our commercial operations across the Kingdom of Saudi Arabia. This role is key to enabling our sales team by managing critical administrative tasks and maintaining accurate sales records using Salesforce.

Key Responsibilities:

• Support the sales team with proposals, client communication, and follow-ups.
• Prepare and translate documents and presentations in Arabic and English.
• Maintain and track sales activities in Salesforce.
• Act as a primary contact for client inquiries to ensure exceptional customer service.
• Coordinate logistics for client meetings and site visits.
• Liaise with operations, finance, and technical teams to align services and proposals.
• Monitor sales pipeline and assist in reports preparation.
• Engage in tender preparation and compliance documentation.

Qualifications & Experience:

• Bachelor’s degree in Business Administration, Marketing, or a related field.
• 4+ years of experience in sales coordination or client service roles.
• Fluency in Arabic and English is essential.
• Expertise in Salesforce CRM is a must.
• Strong organizational and communication skills.
• Experience in a fast-paced, multinational environment is a plus.
• Must be based in or willing to relocate to Riyadh, Saudi Arabia.

Why Join NEP?

• Be part of delivering iconic global events.
• Dynamic and supportive team culture.
• Career development opportunities in a growing market.
• Competitive salary and benefits aligned with KSA market standards.

Join our team as a Sales Coordinator in the Hospitality sector.
We are looking for a detail-oriented and proactive Sales Coordinator to support our Sales team in Riyadh. The ideal candidate will handle administrative tasks, assist with client communications, and help drive sales initiatives to ensure excellent customer service and increased revenue.

Key Responsibilities:

• Perform general office duties to support Sales & Marketing (*, filing, sending emails, typing, copying).
• Prepare sales-related documents throughout the sales process (*, proposals, contracts, banquet event orders).
• Promote awareness of the brand image internally and externally.
• Gather materials and assemble information packages (*, brochures, promotional materials).
• Use sales techniques to maximize revenue while maintaining existing guest loyalty.
• Enter, retrieve, reconcile, and verify information in sales software.
• Answer guest questions about property facilities/services.
• Serve as the point of contact for clients and respond to inquiries.
• Follow all company policies and maintain a professional appearance.
• Welcome and acknowledge all guests according to standards.
• Speak clearly and professionally; prepare and review written documents accurately.
• Develop and maintain positive working relationships with colleagues.
• Comply with quality assurance expectations and standards.

Qualifications & Skills:

• Strong organizational and administrative skills.
• Excellent communication skills in English; Arabic language skills are a plus.
• Proficiency in Microsoft Office and CRM software.
• Customer-focused with a professional demeanor.
• Previous experience in hospitality or sales coordination is preferred.

Join Bayut as a Human Resources Coordinator
Bayut is the leading property portal in the Kingdom of Saudi Arabia, dedicated to providing an excellent online search experience. As part of the Dubizzle Group, we are proud to connect millions of users across the country. We are looking for a Human Resources Coordinator to assist our HR department with various functions such as recruitment, employee relations, payroll processing, and more.

Key Responsibilities:

• Recruitment & Onboarding: Assist in sourcing candidates and scheduling interviews, support onboarding processes, and maintain employee records.
• Employee Relations & Support: Be the point of contact for inquiries regarding HR policies, handle grievances, and organize employee engagement activities.
• HR Administration & Compliance: Ensure HR policies comply with laws, assist in payroll processing, and maintain records and reports.
• Performance & Training Support: Coordinate training sessions and support performance appraisal processes.

Requirements:
- Bachelor’s degree in Human Resources, Business Administration, or a related field.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal skills.
- Must not have previously benefited from the Tamheer Program.
- Must have no working experience for the last 6 months.

Join us in providing the best platform for our customers while fostering a positive work environment.

Join OpSec Security as a Human Resources Coordinator!

As a trusted partner to businesses and governments, Crane Authentication is seeking a Human Resources Coordinator in Riyadh, KSA. In this role, you will be an essential part of a global HR team dedicated to supporting the GCC business in combating fraud and piracy.

Key Responsibilities:

• Provide HR support and advice on policies, procedures, and best practices.
• Assist with employee relations issues and conflict resolution.
• Support recruitment processes, including vetting candidates, interviews, and issuing contracts.
• Maintain employee records, including holiday and sickness leaves.
• Assist with HR training programs and workshops.
• Enter employee data into HRIS and coordinate new hire orientations.
• Prepare HR-related documents, reports, and presentations.
• Coordinate HR events and meetings.

Knowledge, Skills, and Abilities:

• 2+ years’ experience in HR roles.
• Knowledge of HR functions and KSA labour law.
• Understanding of Emiratisation and GCC employment law.
• Proficiency in HR-specific software applications.

Education:
Bachelor's degree in Human Resources, Business Administration, or related field required.

Working Hours and Conditions:
Office based onsite 5 days per week. We value diversity at OpSec Security and welcome applications from all qualified individuals without regard to any protected characteristic.

Join Jeel as Executive Secretary to the CEO
📍 Location: Riyadh, Saudi Arabia
🏢 Division: CEO Office
👤 Reporting To: Chief Executive Officer

Ready to be the right hand of a visionary tech CEO?
At Jeel - a next-generation digital IT company and proud subsidiary of Riyad Bank - we’re looking for an Executive Secretary who thrives in high-stakes environments, understands discretion as a superpower, and can orchestrate the CEO’s office with polish, precision, and purpose. If you can balance diplomacy with urgency, prioritize a shifting schedule without blinking, and bring clarity to chaos - this role is made for you.

What You’ll Do

• Manage and prioritize the CEO’s dynamic calendar and high-level meetings
• Plan and execute seamless domestic and international travel logistics
• Draft executive-level communications, reports, and board documentation
• Coordinate cross-functional meetings, action trackers, and stakeholder updates
• Act as a liaison between Jeel’s CEO and Riyad Bank, board members, and senior partners
• Maintain CEO’s dashboard, project timelines, and briefing materials
• Handle confidential information and executive access with discretion and trust
• Support internal leadership offsites, cultural initiatives, and protocol events

What We’re Looking For

• Bachelor's degree in Business Administration, Management, or related field
• 5+ years of C-Suite support or executive office experience
• Experience coordinating with boards, group CEOs, and regional executives
• Mastery of Microsoft 365, Outlook, PowerPoint, SharePoint, and Notion
• High EQ, executive presence, and elite organisational skills
• Fluent in English (Arabic preferred), with impeccable written and verbal communication
• Unshakable integrity, confidentiality, and composure under pressure

Why Join Jeel?

• Be at the heart of one of Saudi Arabia’s boldest digital transformations
• Partner directly with Jeel’s CEO and senior leadership to shape strategy
• Grow your career in an innovation-first, high-performance culture
• Gain exposure to board-level interactions and fintech leadership
• Work in a mission-driven environment that blends startup agility with enterprise impact

Ready to move at CEO speed?
Apply now via LinkedIn or send your CV to c@**************.

About the Job
The Office Manager at Al Tamimi & Company plays a crucial role in ensuring smooth and efficient office operations. Reporting directly to the Director of Administration and the Head of Office, this professional is responsible for a wide range of administrative duties, focusing on enhancing the firm's strategic objectives and vision.

Key Responsibilities:

• Oversee daily office operations, ensuring effective management of workstations, supplies, and facilities.
• Coordinate communication and interface with internal and external stakeholders.
• Ensure compliance with company policies, including environmental sustainability efforts.
• Supervise and train office staff to provide excellent customer service.
• Manage event preparations and assist in HR-related tasks throughout the employee lifecycle.
• Monitor compliance with legal and regulatory standards affecting office operations.

Requirements:

• Minimum of 3 years of management or senior administrative experience in a corporate environment.
• Proven ability to manage complex administrative challenges and work under pressure.
• Strong IT skills and experience with document management systems.
• Effective interpersonal and communication skills in English; Arabic is a plus.
• Demonstrated leadership and teamwork capabilities.

Al Tamimi & Company is committed to promoting diversity and creating an inclusive workplace. We welcome applications from candidates with different backgrounds, including those with disabilities.

Join Algihaz Holding as an Executive Secretary!
We are seeking a dedicated Executive Secretary to provide essential administrative support to our CEO and manage vital office functions.

Responsibilities:

• Provide administrative support to the CEO in daily activities.
• Manage multiple or complex calendars for meetings, travel arrangements, and other commitments.
• Keep the calendar up to date for monthly meetings.
• Handle the CEO’s phone calls and ensure attendance at important meetings.
• Perform executive support work, including preparation of presentations, memos, reports, and correspondence.
• Ensure timely collection and distribution of incoming/outgoing letters and legal documents.
• Develop summary reports and data analysis as directed by the CEO.
• Support logistic services including customer documentation and maintain filing systems.
• Assist with preparations for Audit and Risk Committee meetings.
• Perform any related tasks assigned by the CEO.

Required Skills:

• Proven experience as Executive Secretary.
• In-depth knowledge of office management.
• Effective communication skills.
• Strong time management and organizational skills.
• Problem-solving abilities.
• Proficient in Microsoft Applications.
• Proficient in English.

About Algihaz Holding: We're a leading Saudi Arabian investment group committed to shaping a sustainable future through our diverse portfolio across various industries. Join us as we drive innovation and deliver integrated solutions aligned with Saudi Vision 2030.

Join our team as an Office Manager at Al-bilad Co. for Consultancies & Solutions! We are seeking a skilled professional to handle the organization of daily office operations and support senior management effectively.

Job Objective:
To organize the daily administrative operations of the office, coordinate work schedules, and support senior management in efficiently executing tasks.

Key Duties and Responsibilities:

• Organize appointments and meetings and maintain the agenda.
• Prepare and draft official letters and correspondence.
• Coordinate internal and external communications.
• Maintain and archive documents and files in an organized manner.
• Oversee daily administrative and logistical office tasks.

Requirements:

• 3+ years of experience in administrative work or an executive secretarial role.
• Proficiency in computer applications (*, Word, Excel, Outlook).
• Excellent communication and organizational skills.
• Ability to work under pressure and maintain confidentiality.

A managerial director is required to work in a prestigious company, possessing high leadership skills and experience in employee management and developing institutional performance. Responsibilities include: setting strategic plans, managing budgets, improving administrative processes, and developing internal policies and procedures. A university degree in business administration or equivalent is required, with at least 5 years of experience in the field of management, and full proficiency in English and skills in using computer programs.

Join Our Team as a Personal Assistant to the CEO!
Are you an organized and proactive individual with a passion for supporting senior leadership? Saudi Icon is looking for a highly professional Personal Assistant to the CEO to provide comprehensive assistance in both professional and personal matters. This role requires not only exceptional organizational skills but also the ability to manage sensitive information with utmost confidentiality.

Key Responsibilities:

• Executive Support: Manage the CEO’s daily schedule, including official meetings, business commitments, and personal engagements.
• Meeting & Event Coordination: Organize, prepare, and follow up on business meetings, conferences, and official events.
• Personal Assistance: Handle personal matters of the CEO, including lifestyle management, travel arrangements, and personal errands when required.
• Communication: Draft, review, and translate correspondence in both Arabic and English; act as a liaison between the CEO and internal/external stakeholders.
• Confidentiality: Manage highly sensitive information with absolute discretion and professionalism.
• Prioritization: Anticipate needs, solve problems efficiently, and ensure tasks are completed accurately and on time under pressure.

Qualifications & Requirements:

• Bachelor’s degree in Business Administration, Languages, or a related field (preferred).
• Minimum of 5 years of proven experience as a Personal Assistant, Executive Assistant, or in a similar role.
• Fluency in Arabic and English (spoken and written) with exceptional communication skills.
• Strong personality with high emotional intelligence, quick decision-making, and problem-solving skills.
• Excellent organizational and time-management abilities, with attention to detail.
• Ability to work under pressure and adapt to a fast-paced, dynamic environment.
• Professional appearance, high level of discretion, and strong interpersonal skills.
• Proficiency in MS Office and scheduling tools.

Why Join Us?
At Saudi Icon, you will have the opportunity to be part of a dynamic team that values professionalism and excellence. If you are ready to take on this exciting challenge, we encourage you to apply today!

Join NextEra as an Executive Assistant to the CEO!
NextEra is seeking a dynamic Executive Assistant to support our Chief Executive Officer and drive strategic coordination across the organization. This pivotal role enhances executive productivity, strengthens stakeholder communication, and ensures seamless execution of high-priority initiatives.

Position Objective
To provide high-level administrative, strategic, and operational support to the Chief Executive Officer, enabling optimal use of the CEO’s time and focus on organizational priorities. The Executive Assistant serves as a trusted partner, ensuring seamless coordination of executive activities, effective communication with stakeholders, and efficient execution of key initiatives. This role is critical in enhancing the CEO’s productivity, decision-making, and leadership impact across the organization.

Key Responsibilities

• Schedule Management: Organize and coordinate the CEO’s daily calendar including meetings, appointments, and travel.
• Communication Handling: Manage internal and external communications, respond to correspondence on behalf of the CEO.
• Document Preparation: Draft and distribute reports, memos, letters, and other documents.
• File Maintenance: Maintain both electronic and paper records for the Executive team.
• Confidentiality: Handle sensitive information with discretion and professionalism.
• Stakeholder Coordination: Communicate effectively with internal departments and external partners.
• Event Planning: Organize events and conferences as needed.
• Administrative Support: Answer calls, manage inquiries, and provide general support to the CEO.

Qualifications

• Bachelor’s degree in business administration, Communications, or a related field.
• Minimum 7+ years of experience supporting C-level executives.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and collaboration tools.
• Arabic language proficiency preferred (for KSA-based roles).
• Experience working in fast-paced, multinational environments.

Why Join NextEra?
At NextEra, we embrace diversity, inclusion, and innovation. We’re proud to be an Equal Opportunity Employer, committed to fair and respectful hiring practices aligned with the values of the Kingdom of Saudi Arabia. We offer a culture of integrity and creativity, along with support for personal and professional growth. Join us to explore bold possibilities, thrive in a dynamic environment, and reach new heights in your career.

Job Title: Executive Assistant

Join Umq Design, a professional design company, as an Executive Assistant. This role is vital in ensuring efficient operations of the executive's schedule and requires proactive management of various administrative tasks.

Key Responsibilities:

• Calendar Management: Organizing and managing the executive's schedule, ensuring effective use of time by prioritizing tasks and managing conflicts.
• Communication: Acting as the primary point of contact, screening and managing incoming calls, emails, and drafting correspondence.
• Travel Arrangements: Coordinating logistics for travel, including bookings and itineraries.
• Meeting Support: Preparing materials and taking notes in meetings, along with following up on action items.
• Document Preparation: Drafting, formatting, and proofreading various documents.
• Database Management: Maintaining organized files and databases for easy access to information.
• Confidentiality and Discretion: Handling sensitive information with care.
• Office Administration: Overseeing office operations and managing supplies.
• Relationship Management: Building positive relationships on behalf of the executive.
• Problem Solving: Addressing challenges proactively and making independent decisions as needed.
• Special Projects: Assisting with special projects and organizational goals.
• Time and Expense Management: Tracking expenses in line with company policies.

Qualifications and Skills:

• Fluent in English (writing, reading, and speaking).
• Strong organizational and time-management skills.
• Excellent communication abilities in both English and Arabic.
• Proficiency in Microsoft Office Suite.
• High professionalism and adaptability.
• Experience in a similar administrative role is preferred.

Join Alfaisal University as a Research Assistant in the DaVinciAT Research Center!

In this vital role, you will support senior researchers in the design of kinetic art and futuristic interactive systems for architectural and robotic applications. This position offers a unique opportunity for visionary designers and artists to merge artistic innovation with cutting-edge technology.

Primary Responsibilities:

• Push the boundaries of interactive systems through the design of innovative robotic solutions focused on scalability and adaptability.
• Spearhead the development of novel approaches that enhance interactive environments and human-space interactions, utilizing emerging technologies and methodologies.
• Collaborate with interdisciplinary teams to create groundbreaking art-driven architectural and intelligent solutions.
• Effectively communicate research findings through high-quality publications and compelling presentations.
• Lead research endeavors in integrating interactive systems and explore innovative applications in the field.
• Gathers and analyze data using various techniques, demonstrating strong analytical and problem-solving skills.
• Maintain meticulous research records to ensure data accuracy.
• Prepare research materials, reports, presentations, and grant proposals.
• Assist in writing research papers, including research design, methodology, and data analysis.
• Advance design methodologies and digital technologies to improve fabrication process efficiency.
• Perform all other duties as required by the manager.

Qualifications:
Applicants should possess a Master's degree in Architecture, Art, Product Design, Industrial Design, Interactive Architecture, Interactive Design, Interactive Art, Architectural Robotics, Robotics, or a related field from an accredited institution, along with a minimum of two years of research experience and two to three published journal articles.

Join Designlab Experience as a Personal Assistant!
We are seeking a seasoned Personal Assistant to support the Principal of a Private Family Office located in Riyadh, Saudi Arabia. This role is perfect for an individual who is ready to embrace a challenging and dynamic work environment.

Key Responsibilities:

• Manage and coordinate diaries, ensuring optimal scheduling.
• Handle complex travel arrangements and personal shopping.
• Oversee day-to-day office operations.
• Assist with property management tasks.

Ideal Candidate:
The successful candidate will have:

• A degree from a recognized Western institution.
• A minimum of 5 years’ experience as a PA/EA to C-Suite executives, preferably within a private family office.
• Excellent written and spoken English and Arabic skills.
• A poised and confident demeanor, with a focus on perfection and self-starting ability.

This role demands flexibility as it may require availability outside standard office hours. We prefer Saudi Nationals for this position. If you believe you possess all the above attributes and are ready to work in a warm and welcoming environment, we invite you to share your CV with us.