Secretary Jobs in Riyadh

• Manage shared inboxes, RFP trackers, and appointment calendars; route inquiries appropriately.
• Prepare proposals, contracts, and presentations using approved templates/brand assets.
• Maintain CRM data integrity: account/contact creation, merge/cleanse, activity logging, and reporting.
• Process rate loading requests, FIT agreements, and partner setups in coordination with Reservations/Revenue.
• Support familiarization trips, client events, and trade shows (registrations, shipments, collateral).
• Prepare weekly sales reports, pace updates, and minutes of meetings.

• SLA adherence (responses, document turnaround).
• Data accuracy & audit readiness.
• Internal stakeholder satisfaction (Sales, Revenue, Reservations, Finance).
• On-time reporting and meeting documentation.

• Assist in managing customer sales inquiries to enhance overall sales performance.
• Learn about our product offerings and their value to customers.
• Support the sales team by gathering market intelligence and customer information.
• Participate in team projects and receive coaching to enhance sales skills.
• Complete necessary reports and documentation accurately.

• Manage and support the sales team in their administrative tasks.
• Coordinate and prepare sales proposals and contracts.
• Assist in the development and execution of marketing strategies.
• Maintain client records and prepare reports on sales activities.

• Bachelor's degree in Business, Marketing, or related field.
• Strong organizational skills and attention to detail.
• Excellent communication skills in both Arabic and English.
• Prior experience in sales coordination or related field is preferred.

• Sales Support: Assist the sales team by preparing and managing sales-related documentation, including quotes, contracts, and proposals.
• Order Processing: Handle customer orders, process them accurately in the system, and ensure they are delivered on time.
• Data Entry & CRM Management: Update customer information and sales data in the Customer Relationship Management (CRM) system.
• Sales Reporting: Prepare sales reports, track sales performance, and assist with the analysis of sales data.
• Coordination: Collaborate with other departments such as marketing, logistics, and finance to ensure seamless delivery and customer satisfaction.

• Education: Bachelor’s degree in Business Administration, Marketing, or a related field.
• Experience: 3+ years of experience in sales coordination in IT Company.
• Communication Skills: Excellent written and verbal communication skills to interact effectively with sales teams and other departments.
• Organizational Skills: Strong attention to detail and ability to manage multiple tasks and deadlines.
• Computer Skills: Proficient in Microsoft Office (Excel, Word, PowerPoint), CRM software, and other sales tools.
• Analytical skills: Familiarity with tools such PBI or Qlik is an advantage.
• Teamwork: Strong ability to work collaboratively within a team environment.
• Order Processing: Familiarity with order processing systems.
• Pressure Management: Ability to work under pressure and handle high volumes of tasks.

Join Hilton as a Sales Coordinator!

As a Sales Coordinator, you will play a crucial role in supporting our Sales team from various perspectives including administrative tasks, customer service, and sales lead development. You will be essential in driving our business forward by developing future and repeat business.

Key Responsibilities:

• Identify new contacts and develop sales leads.
• Understand hotel amenities, packages, and promotions.
• Generate sales leads and contact potential clients.
• Produce quotations and written confirmations for clients.
• Prepare accurate reports for the Sales Director and senior management.
• Monitor customer satisfaction and resolve issues to ensure ongoing business.
• Arrange and conduct hotel tours for potential clients.

Requirements:

• Excellent communication skills.
• High proficiency in IT including Excel, PowerPoint, and Word.
• Proactive approach to meeting deadlines and targets.
• Strong organizational and administration skills.

Preferred Qualifications:

• Previous experience in a sales role.
• Relevant degree in sales or business.

Hilton is dedicated to providing exceptional guest experiences and offers a robust working culture for its team members. Join us to become part of our mission to fill the earth with light and warmth of hospitality.

• Document Management & Production:
  • Create, format, and proofread legal documents including agreements, correspondence, presentations, and proposals.
  • Produce complex Word documents using styles, cross references, track changes, and serve as a resource for document based tasks.
  • Prepare polished PowerPoint presentations and manage document revisions and version control.
• Legal Support & Administration:
  • Coordinate calendars, process monthly bills, and handle travel arrangements.
  • Respond to requests for information and prepare expense reports.

• High school diploma; secretarial degree is preferred.
• Fluent in Arabic and English.
• Experience in a law firm or professional services environment is preferred.
• Proficiency in Microsoft Word and PowerPoint.
• Familiarity with legal terminology and Saudi government portals is a plus.

• Create, format, and proofread legal documents.
• Manage document revisions and maintain digital filing systems.
• Coordinate calendars and travel arrangements.
• Respond to requests for information and prepare expense reports.

• Enter, update, and maintain employee records in the HR system.
• Review data for errors and ensure completeness.
• Support daily administrative tasks related to employee data.
• Organize information and ensure records are updated in a timely manner.

• Bachelor's degree.
• Strong Excel skills (most tasks will be Excel-based).
• Good English communication skills.
• General computer skills.
• Ability to handle large volumes of data efficiently.
• Previous experience in data entry or a similar field is preferred.

• Screening correspondence and telephone calls.
• Scheduling appointments.
• Coordinating arrangements for meetings.

• A Bachelor’s degree in business administration or a related field.
• 1-3 years of relevant experience in a Secretarial role.
• Excellent time management skills.
• Strong verbal and written communication skills in both Arabic and English.

• Oversee office operations, ensuring efficiency and organization.
• Coordinate meetings, appointments, and travel arrangements for the executive partner and staff.
• Assist in preparing reports, presentations, and documents with advanced skills.
• Serve as the primary contact for stakeholders, managing inquiries professionally.
• Maintain electronic and physical office records, ensuring confidentiality.
• Collaborate with administrative staff for seamless departmental operations.
• Manage correspondence and prepare meeting minutes with follow-up actions.
• Provide executive-level support to partners.

• Bachelor’s degree in business administration or related field (preferred).
• Proficient in English.
• Strong experience in managing executive communications and office operations.

• Executive Office Administration & Logistics: Manage the CEO's complex calendar, oversee meeting management, and maintain strict document control.
• CEO Office Execution & Cross-Functional Coordination: Act as an operational extension of the CEO and coordinate alignment across executive teams.
• Business Analysis & Decision Support: Prepare structured executive briefs and decision materials.
• Hospitality & Portfolio Acumen: Understand dynamics within hospitality and portfolio management.
• Stakeholder & Executive Communication: Manage high-quality communications and maintain strong relationships across senior leadership.
• Board, Shareholder & Group Interface: Coordinate Board and committee materials, ensuring compliance with governance standards.
• Governance & Compliance: Uphold governance processes and handle confidential matters with integrity.

• Manage office operations, facilities, and supplier relationships.
• Oversee compliance with local legislation and health & safety requirements.
• Provide high-level administrative support to Riyadh Partners.
• Monitor office budgets and operational efficiency.
• Develop and manage direct reports for effective performance and training.

• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to work under pressure with a flexible and pro-active approach.
• Experience in a matrix environment and proven ability to build relationships.

• Administrative:
  • Government Relations: Oversee and manage the company’s accounts with regulatory bodies.
  • Executive Support: Provide executive assistance, manage tasks, and handle communications.
  • Calendar and Meeting Management: Coordinate diaries and arrange meetings.
• Office Management:
  • Workspace Coordination: Maintain the office floor plan and coordinate office moves.
  • Reception Oversight: Support reception staff and manage schedules.
  • Office Maintenance & Safety: Oversee office maintenance and manage health and safety compliance.
  • Vendor & Expense Management: Maintain relationships with office vendors and manage operational expenses.
• Logistics:
  • Travel Arrangements: Coordinate travel bookings for executives.
  • Event Coordination: Arrange and manage company events.
  • Expense Management: Submit and track travel expenses and claims.

• Bilingual: Fluent in both English and Arabic.
• Education: Bachelor's degree or Diploma in a relevant field.
• Experience: Robust experience in a similar role.
• Self-Motivation: Proactive and self-driven approach.
• Multitasking: Ability to manage multiple tasks effectively.
• Attention to Detail: Strong focus on accuracy and detail.
• Organized: Highly organized with a systematic approach.
• Communication Skills: Excellent verbal and written communication.
• IT Proficiency: Strong proficiency in office software.
• Management Skills: Strong leadership and team management skills.

• Provide direct administrative support to the CEO
• Prepare professional PowerPoint presentations
• Create simple visual materials using Canva
• Assist with reports, proposals, and documentation
• Manage coordination, follow-ups, and internal communications
• Support in organizing company files and records

• 1–3 years of experience in an admin or personal assistant role
• Strong skills in Canva and PowerPoint
• Strong knowledge of Microsoft Office, including advanced Excel
• Basic knowledge of Photoshop is an advantage
• Good organizational and communication skills
• Professional attitude and attention to detail