Full-time Administrative assistant Jobs Saudis only in Riyadh

• Administrative Officer
• Duties and Responsibilities:
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• • Manage daily office tasks and provide general administrative support.
• • Proficiently use Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• • Prepare analytical lists and regular reports using Excel.
• • Demonstrate strong command of the English language, both written and spoken.
• • Arrange and coordinate travel bookings, including flights and hotel reservations.
• • Prepare a monthly list of company needs and shortages.
• • Schedule and organize meetings and appointments.
• • Attend meetings, take detailed minutes, and share them via email with the concerned parties.
• 
  
• Qualifications:
• • Previous experience in administrative or office support roles.
• • Strong communication skills in both Arabic and English.
• • Excellent organizational and time management abilities.
• • Advanced analytical and reporting skills using Excel.
• • Professional demeanor and ability to work effectively within a team.

• Perform reception, hospitality and office support duties including answering phones, guest relations, internal office events and wellbeing initiatives.
• Coordinate travel arrangements and manage calendars for MENA regional leaders.
• Process and submit expenses for consulting and business development teams.
• Support collections efforts by persistently following up on past-due payments.
• Assist with accounts payable for vendors including initiating and setting up transactions on banking platforms.
• Coordinate visa processing activities for Middle East associates, new hires and relocations.
• Manage translations through vendors and handle smaller English and Arabic translation tasks internally.
• Update contact information in the CRM system.

• Service-oriented team members who take pride in helping others.
• Exceptional achievers who bring discipline and dependability to every task.
• Master multitaskers who stay organized and manage competing priorities flawlessly.
• Proactive initiators who anticipate needs and take charge without being asked.

• Saudi national status with at least three years of relevant professional experience.
• Experience processing work permits and visas required.
• Proficiency in Microsoft Word, Outlook, and Excel.
• Fluency in English and Arabic.
• Commitment to working on-site at Gallup’s office.

• Serve as the face of the company to clients.
• Protect the company’s image at all times.
• Ensure compliance with company policies and procedures.
• Oversee maintenance of the administrative premises.
• Ensure the safety systems in the building and liaise with safety companies.
• Monitor the maintenance of elevators.
• Coordinate office furnishing, decoration, and maintenance as needed.
• Supervise security staff and ensure adherence to working hours, submitting monthly work hour reports.
• Manage parking arrangements.
• Coordinate with cleaning and pest control companies to ensure building cleanliness.
• Monitor employee attendance.
• Assist in area management logistics including meetings, training courses, and events.
• Schedule appointments for area management.
• Handle all telephone inquiries politely and informatively.
• Perform other tasks as required by area management.

• Diploma or Bachelor's degree related to the field.
• 12 years of experience in a similar role.
• Saudi nationality.

Administrative assistance of Saudi nationality to work at the company’s headquarters in [Riyadh].

Requirements:

• Nationality: Saudi.

• Diploma or Bachelor’s degree in Management or a related field.

• Proficiency in using computers and Microsoft Office programs.

• Excellent communication and organizational skills.

• Preference will be given to those with prior experience in the same field.

• English language proficiency is preferred 

Tasks

* Coordinating correspondence and meetings.

• Organizing and archiving files and documents.

• Tracking agendas and administrative reports.

• Supporting other departments with office tasks.

• Some human resources tasks 

Application:
Please send your CV to the email h@**************