Full-time Administrative assistant Jobs in Riyadh

• Coordinate between teaching administrative coordinators and undergraduate office for smooth operations of class management.
• Attend assigned classes and support the instructor during lectures.
• Organize and distribute class materials like notes and case studies.
• Monitor students taking exams for special needs and manage attendance.
• Assist in the communication with IT & Facility departments to ensure class readiness.
• Keep records of student attendance and behavior during classes.
• Manage day-to-day administrative tasks and correspondence.
• Oversee arrangements for orientations, graduation ceremonies, and other events.

• Administrative Officer
• Duties and Responsibilities:
• 
  
• • Manage daily office tasks and provide general administrative support.
• • Proficiently use Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• • Prepare analytical lists and regular reports using Excel.
• • Demonstrate strong command of the English language, both written and spoken.
• • Arrange and coordinate travel bookings, including flights and hotel reservations.
• • Prepare a monthly list of company needs and shortages.
• • Schedule and organize meetings and appointments.
• • Attend meetings, take detailed minutes, and share them via email with the concerned parties.
• 
  
• Qualifications:
• • Previous experience in administrative or office support roles.
• • Strong communication skills in both Arabic and English.
• • Excellent organizational and time management abilities.
• • Advanced analytical and reporting skills using Excel.
• • Professional demeanor and ability to work effectively within a team.

• Perform reception, hospitality and office support duties including answering phones, guest relations, internal office events and wellbeing initiatives.
• Coordinate travel arrangements and manage calendars for MENA regional leaders.
• Process and submit expenses for consulting and business development teams.
• Support collections efforts by persistently following up on past-due payments.
• Assist with accounts payable for vendors including initiating and setting up transactions on banking platforms.
• Coordinate visa processing activities for Middle East associates, new hires and relocations.
• Manage translations through vendors and handle smaller English and Arabic translation tasks internally.
• Update contact information in the CRM system.

• Service-oriented team members who take pride in helping others.
• Exceptional achievers who bring discipline and dependability to every task.
• Master multitaskers who stay organized and manage competing priorities flawlessly.
• Proactive initiators who anticipate needs and take charge without being asked.

• Saudi national status with at least three years of relevant professional experience.
• Experience processing work permits and visas required.
• Proficiency in Microsoft Word, Outlook, and Excel.
• Fluency in English and Arabic.
• Commitment to working on-site at Gallup’s office.

• Provide administrative support to project managers and engineers.
• Manage correspondence and maintain office supplies and equipment.
• Organize and update filing systems for project documents.
• Schedule meetings and coordinate logistics for site visits.
• Enter project data and maintain databases.
• Ensure compliance with company policies and project standards.

• Diploma or Bachelor's degree in Business Administration or related field.
• Minimum of 2 years of administrative experience in construction or engineering projects.
• Proficient in Microsoft Office Suite.
• Excellent organizational and communication skills.

• Experience with document control systems like Aconex or SharePoint.
• Knowledge of construction site protocols.
• Fluent in English; additional languages are a plus.

• Assist in scheduling appointments and managing calendars.
• Maintain office supplies and prepare correspondence.
• Coordinate with different teams to ensure efficient operations.
• Provide exceptional support to the management team.

• Strong organizational skills and attention to detail.
• Excellent communication skills.
• Ability to work in a fast-paced environment.
• Previous experience in an administrative role is a plus.

• Serve as the face of the company to clients.
• Protect the company’s image at all times.
• Ensure compliance with company policies and procedures.
• Oversee maintenance of the administrative premises.
• Ensure the safety systems in the building and liaise with safety companies.
• Monitor the maintenance of elevators.
• Coordinate office furnishing, decoration, and maintenance as needed.
• Supervise security staff and ensure adherence to working hours, submitting monthly work hour reports.
• Manage parking arrangements.
• Coordinate with cleaning and pest control companies to ensure building cleanliness.
• Monitor employee attendance.
• Assist in area management logistics including meetings, training courses, and events.
• Schedule appointments for area management.
• Handle all telephone inquiries politely and informatively.
• Perform other tasks as required by area management.

• Diploma or Bachelor's degree related to the field.
• 12 years of experience in a similar role.
• Saudi nationality.

• Welcoming clients and visitors in a professional manner and directing them to the relevant departments.
• Ensuring visitor data is recorded and maintaining the security and confidentiality of information.
• Responding to client inquiries via phone or email and forwarding them to the relevant parties when necessary.
• Following up on incoming and outgoing mail, and preparing periodic reports on communications and correspondence.
• Scheduling and organizing internal and external meetings and coordinating with all involved parties.
• Preparing meeting rooms, and preparing necessary documents and presentations.
• Preparing and drafting official letters, reports, minutes of meetings, and job offers.
• Archiving documents in an organized manner to ensure easy access when needed.
• Supporting various departments in organizing files, correspondence, and scheduling daily tasks.
• Following up on the implementation of administrative decisions and informing relevant parties of updates.
• Dealing with client inquiries and providing the required information about available services.
• Handling complaints or escalating them to relevant departments to ensure they are resolved effectively.
• Any other tasks assigned in the future within the scope of work.

• Qualification: Diploma in Secretarial Studies or Office Management or a related field.
• Experience: Two years of experience in the same field.

Administrative assistance of Saudi nationality to work at the company’s headquarters in [Riyadh].

Requirements:

• Nationality: Saudi.

• Diploma or Bachelor’s degree in Management or a related field.

• Proficiency in using computers and Microsoft Office programs.

• Excellent communication and organizational skills.

• Preference will be given to those with prior experience in the same field.

• English language proficiency is preferred 

Tasks

* Coordinating correspondence and meetings.

• Organizing and archiving files and documents.

• Tracking agendas and administrative reports.

• Supporting other departments with office tasks.

• Some human resources tasks 

Application:
Please send your CV to the email h@**************