Full-time Administrative assistant Jobs in Riyadh

• Data Administration and Record Integrity:
  Maintain and update spreadsheets and trackers daily, ensuring uniform formatting and accuracy.
• Request Intake and Task Coordination:
  Triage and categorize incoming requests, assign tasks to team members, and monitor progress for completion.
• Tracker Management and Reporting:
  Maintain operational trackers, provide end-of-day summaries, and identify recurring quality issues.
• Coordination Support:
  Assist with scheduling and provide reminders to ensure timely completion of tasks.
• Quality Assurance:
  Perform accuracy checks and maintain organized documentation standards.

• Proficiency in Google Sheets and Microsoft Excel.
• Strong attention to detail and ability to follow SOPs.
• Clear written communication skills.
• Stable internet connection for remote work.
• Entry-level candidates are encouraged to apply.

• Meet and greet clients and visitors with a courteous demeanor.
• Maintain a clean and organized reception area.
• Prepare refreshments for guests.
• Manage mail collection and distribution.
• Answer calls and direct them appropriately.
• Monitor and order pantry and office supplies.

• Support client activities, including taking messages and addressing queries.
• Manage diaries, coordinate meetings, and reserve conference rooms.
• Organize travel arrangements and prepare itineraries.
• Process expenses using Concur and manage financial reconciliations.
• Assist with other duties or special projects as assigned.

• Proficiency in Word, Excel, and PowerPoint.
• Experience in the professional services sector.
• Exceptional organizational and communication skills.
• Ability to thrive in a fast-paced environment with great attention to detail.

Administrative Assistant:Provides administrative and clerical support by managing schedules, handling correspondence, organizing documents, and assisting with daily office operations to ensure smooth workflow.

• Government Relations: Oversee and manage the company’s accounts with regulatory bodies such as the Ministry of Commerce and the Zakat & Tax Authority.
• Executive Support: Provide assistance to executives by managing tasks, maintaining a contacts database, handling communications, and following up on critical tasks.
• Calendar and Meeting Management: Coordinate calendars, arrange meetings, and schedule conference calls.
• Office Management: Maintain the office floor plan, manage reception oversight, and ensure compliance with health and safety regulations.
• Vendor & Expense Management: Maintain relationships with vendors, review costs, and manage operational expenses.

• Bilingual in English and Arabic.
• Bachelor's degree or Diploma in a relevant field.
• Robust experience in a similar role.
• Proactive and self-driven approach to office management.
• Ability to manage multiple tasks and prioritize effectively.
• Attention to detail and excellent organizational skills.

Job Opportunity | Executive Administrative Assistant (Remote)

We are looking for a highly organized Executive Administrative Assistant who has a high ability to learn, and excellent communication, follow-up, and documentation skills.

Basic Requirements:

·         High learning speed and the ability to use new tools and systems

·         Strong communication skills, both written and verbal (Arabic/English)

·         Excellent follow-up skills and full accountability

·         Ability to prepare and submit official requests to government and private entities according to specific requirements

·         Strong skills in research, documentation, and preparing comprehensive project files

·         Professional organization of electronic files and indexing

Work Type: Fully Remote

Working Hours: Flexible (evaluation based on performance)

To Apply: Please send your resume along with a brief summary outlining your experience in documentation and submitting official requests.

• Preparing financial statements
• Recording financial records and purchase transactions and making backup copies
• Providing financial information to relevant officials
• Managing and organizing office documents and files
• Scheduling appointments and coordinating meetings
• Answering and directing phone calls
• Participating in the creation of reports and presentations

• Bachelor's degree in Accounting, Business Administration, or related field
• Proficient in Microsoft Office and office operation software
• Excellent organizational and time management skills
• Strong communication and interpersonal abilities
• 1+ years of experience in a secretarial or administrative role
• Fluency in English

• Regulatory Liaison: Act as the primary point of contact with authorities, assisting with application processes and ensuring compliance.
• Contract Management: Organize and maintain service contracts, tracking timelines and renewal schedules.
• Logistics & Client Coordination: Plan logistics for collections and deliveries, aligning services with client needs, particularly in healthcare settings.
• Tender & Procurement Management: Aid in preparing tenders and maintain records of documentation and outcomes.
• Reporting & Invoicing: Prepare monthly reports and manage invoicing for specialized services.

• Organizing appointments and meetings and following up
• Managing incoming and outgoing correspondence
• Preparing letters and administrative reports
• Saving and organizing files and documents
• Coordinating between management and different departments
• Receiving visitors and answering calls

• Diploma or Bachelor's degree (preferably in Business Administration or equivalent)
• Previous experience in secretarial or administrative work
• Proficiency in using computers and Microsoft Office programs
• High skills in organization and communication
• Fluency in Arabic, and proficiency in English is preferred

Women's Sports Club - Riyadh

A women's sports club announces a job vacancy for the position of:
Operations and Customer Service Coordinator
Requirements:
• Saudi nationality
• Proficiency in Arabic and English
• Communication and organizational skills
• Proficiency in computer use (WhatsApp, Excel, spreadsheets)
Responsibilities:
• Responding to client inquiries
• Coordinating schedules and appointments
• Following up on reservations and changes
Benefits:
• Salary: 4,000 SAR
• Medical insurance
• Opportunity for career development
Work location: Riyadh

Apply via email:
📧 i@**************
(Email subject: Application for the position of Operations and Customer Service Coordinator

Job Title:
Administrative Assistant / Secretary

• Tasks:

Analyzing bids and purchase orders

Preparing and writing official letters

Organizing files

Incoming and outgoing

Preparing reports

Following up on emails and communications

Coordinating meetings

Daily administrative tasks

• Requirements:

Proficiency in using
( PowerPoint / Word / Excel)

Fluency in English

Organizational skills and attention to detail


Working hours: From 9 AM to 5 PM

Working days: Sunday to Thursday

Salary: To be determined after the interview
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