Full-time Administrative assistant Jobs in Riyadh

About the Role:
We are seeking a proactive and detail-oriented Administrative Assistant / PRO to support our HR, Finance, and Management teams. This role is vital in ensuring efficient administrative processes and maintaining smooth coordination with various KSA government portals and entities, including but not limited to Etimad, Muqeem, GOSI, Qiwa, and Mudad.

Key Responsibilities:

• PRO tasks:
  • Handle all activities related to government relations (Etimad, Qiwa, GOSI, Muqeem, Mudad, etc.).
  • Liaise with government departments including the Ministry of Labor, GOSI, Jawazat, Muqeem, MOL, MOFA, Baladiya, and others as required.
  • Update and maintain records of all legal documents, including CR (Commercial Registration), Saudization reports, and Municipality certificates.
  • Maintain confidentiality and accuracy in all administrative and PRO tasks.
  • Handle inquiries and communications from government agencies and ensure timely resolution.
  • Submit and follow up on government tenders through portals such as Etimad.
• Administrative tasks:
  • Maintain and update employee records, documents, and contracts.
  • Coordinate with HR for onboarding, offboarding, and document submissions.
  • Assist HR for letters for employees (salary, employment, NOC, etc.).
  • Monitor expiry dates of documents (Iqamas, licenses) and ensure timely renewals.
  • Support day-to-day office administration, supplies, and logistics.
  • Assist in administrative tasks across HR, Finance, and Management departments.

Key Requirements:

• 1–2 years of experience in administration and PRO roles, preferably within KSA.
• Fluent in Arabic and English – both written and verbal.
• Strong knowledge and experience with KSA government portals (Etimad, Qiwa, GOSI, Muqeem, Mudad, etc.).
• Ability to handle government correspondence and formal documentation.
• Strong organizational and time management abilities.
• Proficient in Microsoft Office (Word, Excel, Outlook) and Google Business Suite.
• Ability to work independently and manage multiple tasks efficiently.
• Understanding of Saudi labor laws and administrative procedures.
• Bachelor’s degree or diploma in Business Administration, HR, or a related field (preferred).

Join Our Team as an Administrative Assistant!
We are Abdullah A. Alfallaj Law Firm (AAF&Partners), located in Riyadh. We are currently seeking a dedicated Administrative Assistant to provide essential support to our executive staff and ensure the smooth operation of our office.

Role Responsibilities:

• Provide administrative and clerical support to the executive team.
• Manage schedules and coordinate meetings.
• Respond to phone calls and emails in a professional manner.
• Organize and maintain documents and files.
• Support daily activities and projects as required.

Qualifications:

• Proficiency in administrative assistance and clerical tasks.
• Strong communication and professional phone etiquette.
• Experience with executive administrative tasks is advantageous.
• Effective time management and task prioritization capabilities.
• Familiarity with office software tools and basic computer skills.
• Strong problem-solving and interpersonal skills.
• Prior experience in a similar role is preferred but not mandatory.
• A bachelor’s degree or equivalent qualification is a plus.

We welcome applications from all qualified candidates who are eager to contribute to our firm’s success.

Administrative Assistant for Multiple Projects
We are looking for an administrative assistant to work on multiple projects within the team. This is an exciting opportunity to join our team and contribute to the success of various projects.
Requirements:

• To be determined later

Location: Riyadh
Salary: To be determined after the personal interview.

An administrative employee is responsible for recording the check-in and check-out of clients, ensuring the readiness of available and occupied units, organizing reservations in booking programs, marketing the units to companies and others, working with tourism companies and other administrative businesses, and supervising workers if required.

The follow-up of government circles works on the government site 

An administrative assistant is required to work in a prestigious company, possessing high organizational skills and proficiency in Office programs. His responsibilities include scheduling appointments, managing correspondence, archiving documents, and receiving and transferring calls to the relevant departments. Commitment to working hours and the ability to work as part of a team while dealing professionally with various administrative levels is required.

Join Our Team as an Administration Assistant
Allagro, a member of the Klybeck Group and a leader in the feed additives and food additives industries, is seeking an experienced Administration Assistant to manage essential administrative tasks and support our operations.

Responsibilities:

• Manage daily administrative tasks, including correspondence, filing, and maintaining office records.
• Coordinate schedules, meetings, and travel arrangements to ensure smooth calendar management.
• Prepare and organize documents, reports, and presentations as needed.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 3 years experience in administrative or office support roles.
• Strong command of English language.

About Us:
Our journey began in 2006 in Riyadh, driven by an ambitious vision to be pioneers of the next generation of commercial, residential, and mixed-use projects. Since then, we have continued to establish our presence as developers redefining the concept of real estate development through projects based on integration, innovation, thoughtful design, and modern technological solutions that enhance the end-user experience, whether for individuals or companies.

Job Summary:
The administrative assistant holds a practical position responsible for implementing operations and activities related to human resources and providing administrative and practical support to the human resources department by performing daily tasks related to organizing files, data entry, tracking appointments, and preparing documents. The position contributes to improving workflow efficiency and enhancing the quality of services provided to employees, within a work environment that respects and adapts to the abilities of employees, and is suitable for persons with disabilities.

Responsibilities include:

• Organizing documents and paper and electronic files and storing them according to the approved archiving system.
• Receiving correspondence and forwarding it to the relevant departments within the administration.
• Monitoring the administration's mail and classifying messages by priority.
• Entering employee data into the approved systems.
• Assisting in preparing the essential messages related to human resources.
• Organizing the management meeting schedules.
• Taking minutes of simple meetings and distributing them to the concerned parties.
• Providing support during company events and human resources programs.
• Assisting in preparing recruitment files.

Qualifications:
- Bachelor's degree or a 3-year diploma in administrative sciences or a related field.
- At least one year of experience in the field.
- Knowledge of Excel and Word programs.
- Ability to handle multiple tasks and work as a team.

We are looking for an administrative assistant to work in a dynamic and professional environment, where you will be responsible for organizing appointments, managing correspondence, and coordinating meetings. The administrative assistant will prepare reports and presentations, archive documents, and provide administrative support to the team. The job requires excellent organizational skills, proficiency in Microsoft Office programs, and the ability to handle multiple tasks efficiently.

A female employee is required for the recruitment office with previous experience and the ability to deal with complaints and resolve them with clients, and to follow up on all internal and external transactions. Also, to follow up on employee performance and receive and deliver daily tasks.

We are looking for a team of supervisors and administrative staff with prior experience in the field of women's salons, dealing with the public, and the ability to work under pressure. Please send your CV to the email, and a job interview will be conducted via Zoom for the candidates. The salary will be determined after the interview.

An administrative employee skilled in dealing with government platforms, familiar with Office programs, disciplined, and able to work under pressure.