Full-time Administrative assistant Jobs in Riyadh

• Coordinate with Saudi Arabian government departments for licenses and visa processing.
• Manage company profiles on government portals (*, GOSI, MoC, etc.).
• Handle general reception duties and assist visitors, answer calls, and manage mail.
• Provide clerical support including IT and translation, letter drafting, and maintaining compliance.
• Organize and maintain public spaces including conference and break rooms.
• Assist with internal activities such as staff lunches and client events.
• Perform other administrative duties as required.

• Bachelor’s degree in Business Administration, IT, or English.
• 5 years of administrative experience, preferably with Saudi government relations.
• Fluency in Arabic and English, both verbal and written.
• Strong computer skills, especially in Microsoft Office.
• Excellent organizational, communication, and interpersonal skills.
• Proactive and client-service oriented.

• Prepare and follow up on procurement requests.
• Input data and organize supplier files and invoices.
• Coordinate with management regarding material requirements.
• Prepare simple reports using Excel.
• Support the procurement team in daily operations.

• Bachelor's degree in a relevant field.
• Recent graduate or basic experience in administration.
• Proficiency in Microsoft Office, particularly Excel.
• Strong organizational and detail-oriented skills.
• Previous experience in contracting companies is preferred.

• Coordinate between teaching administrative coordinators and the undergraduate office for smooth operations.
• Attend assigned classes to assist instructors and manage class dynamics.
• Organize and distribute class materials such as notes and case studies.
• Monitor student behaviors and exam regulations for special needs.
• Communicate effectively with IT and Facilities to ensure classroom readiness.
• Schedule and oversee office activities while maintaining clear communication with faculty and students.
• Assist in organizing orientations, graduation ceremonies, and other college events.

• Handle incoming calls and emails in both English and Arabic.
• Prepare reports, documents, and correspondence.
• Maintain filing systems and records.
• Coordinate meetings and schedules.
• Provide general administrative support to management.

• Fluency in English and Arabic (mandatory).
• Strong communication and organizational skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Previous administrative experience is preferred.

• Register accounting operations, perform reconciliations, and execute monthly and annual closures.
• Manage Accounts Payable (AP), including validation and registration of invoices and payment tracking.
• Prepare bank reconciliations and monthly cash flow statements, including projections and variance analysis.
• Prepare and present local taxes in KSA (VAT, Zakat, WHT) and coordinate with external advisors.
• Organize and archive financial and legal documents, manage suppliers and service renewals.
• Provide administrative and operational support to the team and prepare documentation for audits and financial reporting.

• Saudi Nationality is a must.
• Bachelor’s degree in Accounting, Finance, or Administration.
• 2-4 years of accounting experience with knowledge of the full cycle, closures, and KSA taxation (VAT, Zakat, WHT).
• Proficiency in accounting ERPs (SAP, SAP B1, Odoo) and advanced Excel; knowledge of Office and reporting tools.
• Languages: Native Arabic, high-level English, Spanish is a plus.
• Skills: analytical ability, organization, autonomy, effective communication, problem-solving, and high integrity.

• Coordinating with Saudi Arabian government departments for licenses, permits, and visa processing.
• Handling all government portals and updating company profiles on GOSI, CoC, SBC, MoC, Zacat, Qiwa, Muqeem, and others as needed.
• General reception duties including greeting visitors, answering calls, and handling mail.
• Providing clerical support including IT and translation support, drafting letters, and maintaining compliance with government portals.
• Keeping public spaces organized and assisting with internal activities like staff lunches and client development.
• Performing additional duties as required.

Job Summary:

The clinic coordinator is responsible for organizing the workflow within the clinic and ensuring a distinguished experience for patients from the moment they arrive until the service is completed. Their duties include coordinating between doctors, nursing, and supporting departments, managing appointments, and following up on patients' needs to ensure the quality of service and the smoothness of daily operations.

Tasks and Responsibilities:

• Welcoming patients and directing them to the appropriate clinics.

• Managing the appointment schedule and ensuring its accuracy and updates.

• Coordinating between doctors and nursing to ensure smooth workflow within the clinic.

• Following up on patient files and ensuring the completeness of required data.

• Responding to phone inquiries and providing necessary information to patients.

• Monitoring waiting cases and working to reduce wait times as much as possible.

• Preparing daily reports on the number of visitors, appointments, and operational notes.

• Dealing with complaints and notes, resolving them or escalating them to the relevant management.

• Coordinating with the insurance department to ensure the accuracy of approvals and procedures.

• Adhering to quality policies and safety standards within the healthcare facility.

• Supporting administrative activities such as organizing files, monitoring supplies, and organizing the work environment.

• Provide end-to-end administrative and office support to KSA, CT, and JM leadership.
• Act as the first point of contact, managing communications, scheduling, travel, and office operations.
• Support the General Manager across MENA by tracking initiatives and preparing leadership communications.
• Oversee immigration and mobility processes while ensuring compliance with safety standards.
• Manage petty cash, expenses, and gather market intelligence in KSA and the MENA region.

• Relevant qualification or experience in administration/public relations.
• Proficient in Microsoft Office and travel/expense systems.
• Effective communicator with strong planning and coordination skills.

Admistrative helping the manager

• Greet clients and visitors in a friendly manner.
• Maintain a clean and tidy reception area.
• Prepare refreshments for guests.
• Collect and distribute mail appropriately.
• Answer calls and direct them to the correct person.
• Monitor and order pantry and office supplies.

• Support client activities proactively.
• Manage diaries and coordinate meetings.
• Handle travel arrangements and bookings.
• Process and monitor expenses using Concur.
• Perform any other duties as requested.

• Proficiency in Word, Excel, and PowerPoint.
• Previous experience in a professional services sector.
• High organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to work in a fast-paced environment.

• Assist with day-to-day administration support
• Manage a high volume of incoming calls for the Line Manager
• Provide reporting and analysis for the Line Manager and assigned department
• Sort incoming mail and manage outgoing items
• Prepare materials for meetings and special events
• Maintain relationships with other Park Department heads
• Prepare minutes of meetings and various reports
• Develop PowerPoint presentations as required
• Maintain departmental filing systems and archive data
• Order and maintain office supplies
• Coordinate travel arrangements for department personnel
• Handle guest concerns, inquiries, and complaints
• Ensure compliance with Record Policy
• Create and maintain park duty schedules
• Take and distribute notes in staff meetings
• Perform other duties as assigned

• Bachelor’s degree in business administration, Office Management, or a relevant diploma
• Minimum of 2 years of experience in a similar role
• Advanced computer skills in Microsoft Office Tools
• Fluency in English and Arabic
• Advanced knowledge of contracts cycle and archiving

• Self-Actualization & Fulfilment: Proficiency Level – MEDIUM
• Team Synergy & Development: Proficiency Level – MEDIUM
• Entrepreneurial Mindset & Drive: Proficiency Level – MEDIUM
• Business Acumen & Diligence: Proficiency Level – MEDIUM

• Provide administrative and operational support to the sales team, coordinating interactions between clients, trainers, and internal teams.
• Handle incoming and outgoing couriers, ensuring timely dispatch and tracking of essential documents and training materials.
• Maintain and update internal databases and CRM systems to ensure accurate records of skills, certifications, and availability.
• Assist in processing sales orders related to training sessions, ensuring proper documentation and timely execution.
• Prepare training schedules, contracts, proposals, and reports using MS Office applications.
• Ensure timely follow-up on client requests and feedback, striving for high customer satisfaction.
• Organize and maintain all relevant documentation for trainers and sales.

• Bachelor’s degree in Business Administration, Marketing, or a related field is preferred.
• Bilingual proficiency in Arabic and English is a plus.
• Proficiency in MS Office Suite is essential.
• 2-3 years of experience in administrative roles is mandatory.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.

• Employment Visa
• Medical Insurance
• Annual Air Ticket (Home Country)

• Assist in daily operations of the HR department.
• Prepare reports and administrative documentation.
• Coordinate with internal departments regarding HR-related matters.
• Support administrative activities related to employee services.
• Organize documents and maintain departmental records.
• Perform other administrative duties as assigned by the HR department.

• Diploma or Bachelor’s degree in Business Administration, Human Resources, or a related field.
• Familiarity with government HR platforms such as Qiwa and Mowaamah.
• Good organizational and administrative skills.
• Proficiency in Microsoft Office.
• Strong communication skills.
• Attention to detail and ability to manage documentation.