Executive Secretary Jobs in Riyadh

The role requires organizational skills, high communication, and the ability to manage time and work under pressure to ensure the efficiency of administrative workflow.

Key tasks and responsibilities of the executive secretary:

• Managing the agenda: Organizing and coordinating daily appointments, meetings, and conferences for the executive director.
• Communication and correspondence: Handling emails and phone calls, and drafting outgoing and incoming correspondence.
• Preparing documents: Preparing reports, meeting minutes, and presentations.
• Organizing meetings: Arranging internal and external meetings and preparing agendas.
• Travel management: Booking and coordinating travel and accommodation arrangements.
• Archiving: Organizing and preserving paper and electronic files and records.
• Dealing with visitors: Welcoming visitors to senior management and organizing their meetings.
• Professional confidentiality: Maintaining the confidentiality of sensitive company information.

Required skills:

• Excellent communication and interpersonal skills.
• Time management and organization of multiple tasks.
• Proficiency in computer programs (Office Suite).
• Flexibility and accuracy in work.
• Sending images of previous work in the field.
• Communication via WhatsApp.
• 05********

• Manage calendars, meetings, appointments, and travel arrangements.
• Prepare reports, presentations, and official correspondence.
• Coordinate with internal and external stakeholders professionally.
• Handle confidential information with a high level of discretion.
• Support daily administrative and operational activities.

• Minimum 3 years of experience in Executive Assistance, Office Management, or Secretariat roles.
• Excellent communication skills in both Arabic and English.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to work under pressure and manage multiple tasks efficiently.
• High level of professionalism and confidentiality.

• Provide executive secretarial support to management.
• Ensure timely communication and coordination of tasks.
• Handle document translation and typing with accuracy.
• Assist in the organization of meetings and events.
• Manage multiple tasks efficiently and effectively under pressure.

• Extensive experience in executive secretarial tasks.
• Fluency in English, both spoken and written.
• Strong translation and typing skills.
• Highly organized and detail-oriented.
• Excellent communication abilities.

About the Executive Assistant Role

Laverne Group is seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive administrative and strategic support to senior leadership. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional communication skills, and consistently handles sensitive information with discretion and confidentiality. This role requires strong problem-solving abilities, excellent time-management skills, and the ability to anticipate the needs of executives. The position is based in Riyadh, Saudi Arabia, and is a full-time role.

Key Responsibilities

• Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Serve as the primary point of contact between executives, internal teams, and external stakeholders.
• Prepare and edit correspondence, presentations, reports, and other documents.
• Uphold strict confidentiality and handle sensitive information with professionalism.
• Organize and oversee meetings, including preparing agendas, recording minutes, and tracking action items.
• Coordinate and manage special projects and initiatives as assigned.
• Assist in the preparation of reports, summaries, and data analyses to support executive decision-making.
• Streamline administrative processes to ensure efficient and effective workflow.
• Plan and coordinate domestic and international travel, including itineraries, accommodations, and expense reports.
• Manage logistics for internal and external meetings, events, and engagements.
• Serve as a liaison between executives and employees, clients, vendors, and external partners.
• Draft, review, and send professional emails and communications on behalf of executives.
• Build and maintain positive working relationships across the organization.

Qualifications and Experience

• A Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
• 1-3 years of experience as an Executive Assistant or in a similar administrative role.
• Experience level of 0-1 year is also considered.

Required Skills and Competencies

• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and productivity tools such as Google Workspace and project management platforms.
• Strong organizational skills with the ability to multitask, prioritize, and manage time effectively.
• High level of discretion, integrity, and professionalism.
• Strong problem-solving and critical-thinking skills.
• Ability to work independently while managing multiple high-priority tasks.
• Excellent interpersonal and relationship-building abilities.
• Tech-savvy and adaptable to new systems, tools, and technologies.

Work Environment and Type

This is a full-time position located in Riyadh, Saudi Arabia. The role requires the ability to work effectively in a fast-paced environment and manage multiple high-priority tasks simultaneously.

About the Role

Mnzil is a leading co-living and transportation platform for blue-collar workers in Saudi Arabia, providing tech-powered, affordable, and dignified housing solutions. The company utilizes a hybrid model, subleasing, building, and a C2B marketplace to assist companies in housing and moving their workers efficiently, while also creating income opportunities for landlords and real estate owners. Partnerships with the public sector and operational excellence are central to Mnzil's mission. As a rapidly growing prop-tech company focused on transforming labor housing and real estate services, Mnzil seeks a high-caliber Executive Assistant to serve as a strategic and operational partner to the CEO. This senior-level role is designed for a professional who excels in a complex environment, acting as a force multiplier to ensure the CEO’s strategic priorities are executed across all departments and to maintain a high-standard office environment.

Key Responsibilities

• Provide direct support to the CEO, managing a complex calendar, high-level meetings, and priorities across multiple business units.
• Attend leadership meetings to record action items and proactively follow up with department heads to ensure deliverables are met.
• Prepare reports, presentations, and meeting materials for senior management.
• Coordinate complex travel logistics and manage the CEO’s administrative requirements, including expenses, memberships, reservations, and documentation.
• Draft CEO correspondence, manage sensitive documents (faxes, mail, checks), and support presentation and preparation for hiring, approvals, and administrative tasks.
• Oversee office logistics, such as ordering supplies, maintaining records, and ensuring compliance with company policies.
• Serve as the primary point of contact for internal and external stakeholders, managing inquiries and facilitating communication.
• Assist with special projects, event planning, and ad-hoc tasks as required to support the CEO's strategic objectives.
• Handle confidential information and communications with utmost professionalism and discretion.
• Prepare and edit correspondence, reports, presentations, and other documents with a high level of accuracy and attention to detail.

Qualifications and Requirements

• A minimum of 5 years of professional experience supporting C-level executives, ideally in a fast-paced or multi-entity environment.
• Professional fluency in English, both written and spoken, is required.
• A strong sense of responsibility and the ability to anticipate needs before they are articulated.
• A high level of executive presence and the ability to interact effectively with government entities and key partners.

Required Skills

• Proficiency in Microsoft Office Suite, ERP systems, and digital workflow tools.
• Exceptional organizational and time management skills.
• Strong communication and interpersonal skills.
• Proactive mindset and problem-solving abilities.
• Meticulous attention to detail.

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia. The role requires 5-10 years of experience, supporting C-level executives in a dynamic setting.

• Manage and organize calendars, appointments, meetings, and travel arrangements for senior management.
• Arrange meetings, prepare agendas, and take meeting minutes.
• Prepare official letters, correspondence, and administrative documentation.
• Receive visitors and guests and coordinate meetings.
• Monitor projects and tenders through the Etimad platform and prepare related status reports and outcomes.
• Perform daily administrative and secretarial duties.

• Diploma or Bachelor’s degree in Administration, Secretarial Studies, or a related field.
• 3–5 years of experience in a secretarial or administrative role, preferably in construction, engineering, or infrastructure projects.
• Proficiency in Microsoft Office applications.
• Knowledge of the Etimad platform.
• Strong organizational, coordination, and communication skills.
• Ability to work under pressure and flexibility in working hours.

The role requires organizational skills, high communication, and the ability to manage time and work under pressure to ensure the efficiency of administrative workflow.

Key tasks and responsibilities of the executive secretary:

• Managing the agenda: Organizing and coordinating daily appointments, meetings, and conferences for the executive director.
• Communication and correspondence: Handling emails and phone calls, drafting outgoing and incoming correspondence.
• Document preparation: Preparing reports, meeting minutes, and presentations.
• Organizing meetings: Arranging internal and external meetings and preparing agendas.
• Travel management: Booking and coordinating travel and accommodation arrangements.
• Archiving: Organizing and preserving paper and electronic files and records.
• Dealing with visitors: Welcoming top management visitors and organizing their meetings.
• Professional confidentiality: Maintaining the confidentiality of sensitive company information.

Required skills:

• Excellent communication and interpersonal skills.
• Time management and organization of multiple tasks.
• Proficiency in computer programs (Office Suite).
• Flexibility and accuracy in work.
• Sending images of previous work in the field.
• Communication via WhatsApp.
• 05********

• Manage the OUL calendar, scheduling meetings and communications with stakeholders.
• Handle incoming and outgoing correspondence including emails, phone calls, and letters.
• Assist in preparing reports and presentations as needed by the OUL.
• Maintain accurate records related to division administration.
• Organize departmental meetings and follow up on action items.
• Perform general office duties such as ordering supplies and managing office equipment.
• Track and report data on staff retention and vacancies.
• Support special projects and initiatives, monitoring progress.
• Facilitate communication between the OUL and staff, addressing inquiries.
• Ensure confidentiality of sensitive information and compliance with relevant regulations.

• Minimum of 2 years in an administrative role, preferably in a hospital environment.
• A degree in administration or related field, with necessary computer training.
• Excellent command of oral and written English.
• Strong computer skills including proficiency in MS Excel, Outlook, Word, and PowerPoint.

• Support in managing the VP’s calendar and scheduling meetings.
• Assist in preparing documents, reports, and presentations.
• Coordinate meetings and take minutes when required.
• Support internal communication with HR teams and other departments.

• Fresh graduate in Bachelor’s degree or Diploma (Business Administration or related field).
• Good communication skills in English.
• Strong organizational skills and willingness to learn.
• Ability to work in a team environment.

• Completion of courses or certifications in Executive Secretarial or Administrative Support.

• Time management.
• Communication.
• Attention to detail.
• Professional attitude.

• Reception & Office Coordination:
  Manage the day-to-day reception tasks including welcoming visitors, managing calls and emails, coordinating meeting rooms, and acting as a resource for office queries.
• Executive Assistant Support:
  Support three executives by handling calendar management, meeting coordination, preparing documents, managing travel bookings, and overseeing expenses and reporting.
• Administration & Organization:
  Maintain digital and paper filing systems, support onboarding logistics for new employees, assist with miscellaneous projects, and ensure confidentiality.

• Experience in a receptionist, EA, or office support role.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, Teams).
• Strong organizational skills and a degree or relevant experience.
• 4+ years of relevant work experience.

• Experience supporting multiple executives and working in a corporate environment.
• Fluent in both English and Arabic.

Executive Assistant Required

A private entity is looking for a professional Executive Assistant to work in a professional and fast-growing environment, who is capable of managing sensitive executive tasks, organizing work, and efficiently following up on projects and decisions.

Main Tasks:

• Managing and organizing appointments, meetings, and professional commitments.
• Preparing meeting minutes and following up on the implementation of decisions and recommendations.
• Preparing concise and accurate executive reports for management.
• Managing official correspondence in Arabic and English.
• Organizing and archiving contracts, documents, and technical and administrative papers.
• Following up on ongoing projects and preparing periodic reports on work progress.
• Coordinating with departments, external parties, partners, and suppliers.
• Following up on contractual obligations and critical deadlines for projects and contracts.

Required Qualifications:

• Practical experience in managing executive offices, project management, or executive support for senior management.
• High skills in organization, follow-up, and priority management.
• Fluency in English, both spoken and written.
• Proficiency in Microsoft Office programs, especially Excel, Word, and PowerPoint.
• Excellent ability to prepare reports and presentations.
• Complete confidentiality in handling information.
• A strong professional personality capable of continuous follow-up and task completion.

Preferred Experience:

• Experience in large real estate projects
• Experience in technology and digital transformation projects.
• Good understanding of data center projects.
• Familiarity with network systems and technical infrastructure.
• Knowledge of security monitoring systems (CCTV) and low current systems.
• Ability to read and understand contracts, appendices, and scope of work.
• Experience in following up with suppliers, contractors, and consultants.
• Familiarity with project management basics and preparing follow-up schedules.
• Experience in large multi-party real estate projects and following up on development, implementation, and coordination among relevant parties.
• Proficiency in using artificial intelligence tools to enhance productivity and analyze information.

Application Requirements:

Please send:

1. Updated CV.
2. Expected salary.
3. Current city.

A one-page executive report template about a technical, engineering, or operational project that includes:

1. An executive summary. The main risks or challenges. Recommendations. Required actions.
2. A brief explanation not exceeding half a page about the most significant project the applicant participated in and their actual role in it.

Candidates who meet the requirements will be contacted