Executive secretary Jobs in Riyadh

Join Our Team as an Executive Secretary

We are seeking a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will provide high-level administrative support to ensure the efficient operation of the office. This role involves managing various tasks to assist leadership and departments in meeting organizational goals.

Key Responsibilities:

• Office Management: Organize and maintain office files, documents, and records; manage correspondence while ensuring confidentiality.
• Scheduling and Calendar Management: Coordinate meetings, appointments, and travel arrangements; manage leadership calendars and resolve scheduling conflicts.
• Communication and Correspondence: Serve as a point of contact for communication, answering calls, emails, and relaying messages promptly.
• Document Preparation: Prepare reports, presentations, and documents; format and proofread content for accuracy and professionalism.
• Event Coordination: Organize and assist in planning office events, ensuring all necessary arrangements are made.
• Project Support: Track project progress, update documents, and communicate with team members to ensure timelines are met.
• Expense Tracking and Budget Assistance: Manage invoices and process expenses; assist with budget tracking for departmental needs.
• Data Entry and Record Keeping: Maintain accurate information in databases and office management software.
• Supply Management: Monitor and order office supplies, manage inventory, and handle vendor relations.

Qualifications:

• High school diploma required; associate’s or bachelor’s degree preferred.
• 1-3 years of administrative or office support experience preferred.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• Attention to detail and accuracy.
• Ability to work independently and collaboratively.

What You Can Expect from Us:
We provide a competitive salary, benefits designed to enhance your work-life balance, and opportunities for professional growth. At IHG, we are committed to creating inclusive teams where everyone can thrive.

📢 Executive Secretary
Asseeb Paints Company is looking for a talented Executive Secretary to join our team at our headquarters in Riyadh.

Key Responsibilities:

• Manage incoming and outgoing correspondence
• Organize schedules, appointments, and meetings
• Prepare reports and presentations
• Welcome visitors and clients
• Coordinate meetings and company events
• Maintain and organize files and records

Requirements:

• High school diploma or higher
• Previous experience in administrative or secretarial roles
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Good knowledge of Power BI (data analysis & reporting)
• Excellent communication and interpersonal skills
• Strong time management and organizational skills

Join IHG Hotels & Resorts as an Executive Secretary!

We are seeking a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will be responsible for providing high-level administrative support to ensure efficient operation of the office. This role involves a blend of administrative tasks, project coordination, and general office management to assist leadership and various departments in meeting organizational goals.

Key Responsibilities:

• Office Management: Organize and maintain office files, documents, and records; handle correspondence and ensure confidentiality of sensitive information.
• Scheduling and Calendar Management: Coordinate and schedule meetings, appointments, and travel arrangements; manage leadership calendars and resolve scheduling conflicts as needed.
• Communication and Correspondence: Serve as a point of contact for internal and external communication, including answering phone calls, emails, and relaying messages promptly and professionally.
• Document Preparation: Prepare reports, presentations, and other documents as needed; format and proofread content to ensure accuracy and professionalism.
• Event Coordination: Organize and assist in planning office events, meetings, and conferences, ensuring all necessary arrangements are made.
• Project Support: Assist with ongoing projects by tracking progress, updating documents, and communicating with team members to ensure timelines are met.
• Expense Tracking and Budget Assistance: Manage invoices, process expenses, and support budget tracking for departmental needs.
• Data Entry and Record Keeping: Maintain accurate and updated information in databases, spreadsheets, and office management software.
• Supply Management: Monitor and order office supplies, manage inventory, and handle vendor relationships.

Qualifications:

• Education: High school diploma required; associate’s or bachelor’s degree preferred.
• Experience: 1-3 years of administrative or office support experience preferred.

Skills:

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• Attention to detail and high level of accuracy.
• Ability to work independently and collaboratively in a fast-paced environment.

What you can expect from us:
We give our people everything they need to succeed. From a competitive salary that rewards all your hard work to a wide range of benefits designed to help you live your best work life – including a full uniform, impressive room discounts and some of the best training in the business. Our mission is to welcome everyone and create inclusive teams where we celebrate difference and encourage colleagues to bring their whole selves to work. IHG Hotels & Resorts provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. We promote a culture of trust, support, and acceptance.

Join Esnad Contracting as an Executive Secretary!
We are seeking a highly organized Executive Secretary to support the Deputy Project Manager with administrative and secretarial tasks. You will play a crucial role in enhancing the efficiency of our office operations.

Key Responsibilities:

• Manage calendars, appointments, meetings, and travel arrangements.
• Prepare and draft correspondence, letters, and reports in Arabic and English.
• Receive, register, and distribute incoming and outgoing correspondence.
• Arrange meetings, prepare agendas, and take meeting minutes.
• Maintain organized filing systems, both electronic and hard copy.
• Coordinate with project teams and departments.
• Handle confidential information professionally.
• Support the Deputy Project Manager in day-to-day administrative tasks.

Requirements:

• Diploma or Bachelor’s degree in Administration, Secretarial Studies, or a related field.
• 3–5 years of experience in a secretarial or administrative role, preferably in construction, engineering, or infrastructure projects.
• Intermediate English proficiency.
• Proficiency in Microsoft Office.
• Saudi nationality required.

At Esnad Contracting, you will have the opportunity to work in a dynamic environment and contribute to exciting infrastructure projects.

Join ALKAFFARY GROUP as an Executive Secretary!
We are looking for an experienced and dedicated Executive Secretary to provide high-level administrative support to our executive team. This position is crucial for ensuring efficient office operations, and the candidate will be integral in managing the schedules and communications of our executives.

Key Responsibilities:

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations for the executive team.
• Coordinate and schedule meetings, including preparing agendas and taking minutes.
• Act as a liaison between executives and internal/external stakeholders.
• Handle confidential information with the utmost discretion and professionalism.
• Assist with project management and tracking key deliverables and deadlines.
• Maintain organized filing systems and documentation for easy retrieval.
• Support general office operations as needed.

Requirements:

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 1 year of experience as an Executive Secretary or in a similar role.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Ability to handle multiple tasks simultaneously and prioritize effectively.
• Strong problem-solving skills and attention to detail.

About the Job
Our Group aspires to be a world-class, professional global company with deep-rooted business fundamentals. We achieve this by hiring and developing the most efficient and dynamic people and implementing advanced information systems. We are currently seeking a highly organised, proactive, and exceptionally professional Executive Secretary to provide comprehensive support to our Chief Executive Officer (CEO) and the Board of Directors. This pivotal role requires an individual with outstanding administrative skills, the ability to handle sensitive information with the utmost discretion, and the capacity to thrive in a fast-paced executive environment. The successful candidate will be instrumental in ensuring the seamless and efficient operation of the CEO's office.

Responsibilities

• Provide high-level, confidential administrative and secretarial support to the CEO and the Board of Directors.
• Manage and maintain the CEO's complex diary, schedule meetings, and coordinate appointments, ensuring optimal use of their time.
• Organise all aspects of Board and committee meetings, including the preparation and distribution of agendas, collation of board packs, and the accurate recording and circulation of minutes.
• Act as the primary point of contact and gatekeeper, fielding calls, emails, and enquiries on behalf of the CEO, and responding or redirecting as appropriate.
• Prepare, proofread, and format a wide range of documents, including correspondence, reports, presentations, and confidential materials.
• Coordinate complex domestic and international travel arrangements, including flights, accommodation, visas, and detailed itineraries.
• Liaise professionally with internal and external stakeholders, including senior management, clients, and partners.
• Maintain an efficient and organised filing system for both electronic and paper-based documents, ensuring easy retrieval of information.
• Handle confidential information with integrity and discretion.
• Undertake ad-hoc projects and research as required by the CEO or the Board.

Qualifications

• Proven experience as an Executive Secretary, Executive Assistant, or a similar role supporting C-level executives and/or a Board of Directors.
• Exceptional organisational and time-management skills with a demonstrated ability to prioritise a heavy workload and meet tight deadlines.
• An impeccable level of discretion and a deep understanding of the importance of confidentiality.
• Excellent written and verbal communication skills in both English and Arabic are essential.
• Advanced proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong interpersonal skills with the ability to build professional relationships with stakeholders at all levels.
• A proactive and resourceful approach to problem-solving.
• A degree in Business Administration, Secretarial Studies, or a related field is highly desirable.
• Previous experience working within a corporate environment in Saudi Arabia or the wider GCC region would be a significant advantage.

Join Urban Ridge Supplies as an Executive Secretary!
Our Group aspires to be a world-class, professional global company with deep-rooted business fundamentals. We achieve this by hiring and developing the most efficient and dynamic people and implementing advanced information systems.

About the Role:
We are currently seeking a highly organised, proactive, and exceptionally professional Executive Secretary to provide comprehensive support to our Chief Executive Officer (CEO) and the Board of Directors. This pivotal role requires outstanding administrative skills, the ability to handle sensitive information with the utmost discretion, and the capacity to thrive in a fast-paced executive environment.

Responsibilities:

• Provide high-level, confidential administrative and secretarial support to the CEO and the Board of Directors.
• Manage and maintain the CEO's complex diary, schedule meetings, and coordinate appointments.
• Organise all aspects of Board and committee meetings, including preparation and distribution of agendas.
• Act as the primary point of contact for the CEO, fielding calls and enquiries.
• Prepare, proofread, and format various documents, including correspondence and reports.
• Coordinate complex domestic and international travel arrangements.
• Liaise professionally with stakeholders, including senior management and clients.
• Maintain an efficient filing system for documents.
• Handle confidential information with integrity.
• Undertake ad-hoc projects as required by the CEO or the Board.

Qualifications:

• Proven experience as an Executive Secretary, Executive Assistant, or in a similar role.
• Exceptional organisational and time-management skills.
• Impeccable level of discretion and understanding of confidentiality.
• Excellent written and verbal communication skills in English and Arabic.
• Advanced proficiency in Microsoft Office Suite.
• Strong interpersonal skills with the ability to build relationships.
• Proactive and resourceful in problem-solving.
• A degree in Business Administration or a related field is desirable.
• Experience within a corporate environment in Saudi Arabia or the GCC region is advantageous.

About the Job
Tasalla is a Saudi company specializing in playground equipment for parks, park furniture, and water park solutions. We aim to achieve excellence by offering high-quality products and services that meet client needs and enhance project value. With a commitment to innovation, quality, and fostering long-term relationships, we prioritize improving the quality of life.

Role Description
This is a full-time, on-site role located in Riyadh for an Executive Secretary. The Executive Secretary will be responsible for managing administrative tasks such as scheduling, document preparation, maintaining records, and assisting executives to ensure efficient operations. The individual will serve as a point of contact for internal and external stakeholders, coordinate meetings, and provide organizational support to the executive team.

Qualifications

• Proficiency in clerical skills, including file management, scheduling, and organization.
• Strong communication skills and ability to interact effectively with clients, team members, and external stakeholders.
• Experience in company secretarial work and handling confidential information professionally.
• Capabilities in executive administrative assistance, including managing calendars and supporting project workflows.
• Customer service experience to provide excellent client and partner interaction.
• Strong attention to detail and time management skills.
• Proficiency in office software tools such as Microsoft Office Suite.
• Bachelor’s degree in Business Administration or related field.

Join Burjline Builders as an Executive Secretary to the CEO and Board of Directors!
We are seeking a highly organised, proactive, and exceptionally professional individual to support our executive team. This pivotal role plays a crucial part in ensuring the seamless and efficient operation of the CEO's office.

Responsibilities:

• Provide high-level, confidential administrative and secretarial support to the CEO and the Board of Directors.
• Manage the CEO's complex diary and coordinate appointments.
• Organise Board and committee meetings, preparing agendas and recording minutes.
• Act as the primary point of contact for the CEO, managing communications and enquiries.
• Prepare and format various documents, including reports and presentations.
• Arrange domestic and international travel, including flights and accommodations.
• Maintain an efficient filing system for documents.
• Handle sensitive information with integrity.
• Undertake ad-hoc projects as required.

Qualifications:

• Proven experience as an Executive Secretary or similar role supporting C-level executives.
• Exceptional organisational and time-management skills.
• High level of discretion and understanding of confidentiality.
• Excellent written and verbal communication skills in English and Arabic.
• Advanced proficiency in Microsoft Office Suite.
• Strong interpersonal skills.
• A degree in Business Administration or related field is desirable.
• Previous experience in a corporate environment in Saudi Arabia or GCC is an advantage.

Join Our Team as an Executive Secretary
FNRCO is seeking a professional Executive Secretary to support our executives in Jaddalah, Riyadh, Saudi Arabia. This role is essential for ensuring smooth operations within our dynamic organization.

Key Responsibilities:

• Manage executives’ calendars, including scheduling meetings, appointments, and travel arrangements while resolving conflicts efficiently.
• Act as the primary point of contact for internal and external stakeholders, screening and directing calls, emails, and correspondence appropriately.
• Prepare and edit correspondence, presentations, reports, and other documents with high accuracy and attention to detail.
• Coordinate meetings, conferences, and events, including agenda preparation, minute-taking, and follow-up on action items.
• Maintain confidential files, records, and databases in an organized and accessible manner.
• Process expense reports, invoices, and related administrative financial tasks.
• Coordinate complex travel arrangements, including itineraries, accommodations, and required documentation.
• Anticipate executive requirements and proactively address administrative needs.
• Liaise with internal departments to coordinate activities and communicate executive directives effectively.
• Manage office supplies, equipment, and services to ensure efficient operations.

Requirements:

• Education: Bachelor’s degree in Business Administration, Information Management, or a related field.
• Experience: Minimum 5 years’ experience as an Executive Secretary or in a similar role.