Office manager Jobs in Riyadh

Job Objective:
To organize and coordinate administrative operations within the office to ensure smooth and efficient workflow, and to support senior management by overseeing daily activities and maintaining a professional and well-structured work environment.

Key Responsibilities:

• Manage and coordinate daily administrative operations and ensure implementation of approved policies and procedures.
• Organize and maintain incoming and outgoing correspondence in a secure and systematic manner.
• Coordinate meetings and appointments, and prepare meeting minutes and administrative reports.
• Supervise administrative support, reception, and general service staff.
• Monitor and manage office supplies and equipment to ensure continuous availability.
• Communicate with suppliers and service providers, and follow up on office contracts and invoices.
• Prepare and submit periodic reports to senior management.
• Contribute to improving internal processes and enhancing administrative efficiency.
• Welcome visitors and clients, representing the office in a professional manner.
• Organize and archive both paper and electronic files for easy access.

Qualifications Required:

• Bachelor’s degree or diploma in Secretarial Studies, Business Administration, or a related field.
• Proficiency in English (spoken and written).
• Strong organizational and coordination skills with experience handling administrative correspondence.
• Proficient in computer use and Microsoft Office applications.
• Excellent communication, problem-solving, and teamwork skills.
• Ability to manage time effectively and handle multiple tasks efficiently and professionally.

Role Overview: A reputable and well-established Pharmaceutical company is actively recruiting an Office Manager for their Riyadh office. The Office Manager will play a crucial role in providing administrative support to various teams and ensuring smooth office operations.

Key Responsibilities:

• Provide administrative support to Sales, Marketing & Commercial Team.
• Manage and organize trips, meetings, and conferences (invoices, bookings, tickets, etc.).
• Oversee office supplies, infrastructure, and suppliers.
• Manage local vendors' communications.
• Perform other duties as directed by Senior Management.

Qualifications:

• Proven experience in office/administrative support; experience in the pharmaceutical industry is a plus.
• Excellent communication skills in English and Arabic.
• Strong organizational, planning, and multitasking skills.
• Solid presentation and reporting skills.

Applicants should be available for face-to-face interviews in Riyadh. Suitable candidates will be contacted within 5 working days.