Jobs in Saudi Arabia

Inventory List

Account records in Excel

Tracking purchases for sites

• Implementing and following up on administrative instructions.
• Opening, sorting, and distributing daily mail.
• Completing office tasks such as typing and handling inquiries.
• Coordinating and organizing meetings and taking minutes.

• Bachelor's degree in Human Resources, Business Administration, Management Information Systems, Marketing, or Executive Secretarial.
• Three years of practical experience.

• Customer service skills.
• Email management.
• Ability to write and type efficiently.
• Accountability and effective work management.

• Implement administrative instructions and follow up on decisions.
• Open and sort paper and electronic mail and respond to it.
• Carry out typing tasks and respond to phone inquiries.
• Organize the direct supervisor's meetings and document their minutes.

• Business Administration
• Management Information Systems
• Executive Secretarial

• Advanced management and organization
• Scheduling visits
• Advanced writing
• Time management
• Arabic language

• Implementing administrative instructions and following up on decision execution.
• Opening and sorting physical and electronic mail and responding to it.
• Completing printing tasks and answering phone inquiries.
• Organizing meetings for the direct manager and documenting their minutes.

• Business Administration
• Management Information Systems
• Executive Secretarial

• Advanced Management and Organization
• Visit Scheduling
• Advanced Writing
• Time Management
• Arabic Language

• Implementing administrative instructions and following up on the execution of decisions.
• Opening and sorting physical and electronic mail and responding to it.
• Completing typing tasks and responding to telephone inquiries.
• Organizing meetings for the direct supervisor and documenting their minutes.

• Business Administration
• Management Information Systems
• Executive Secretariat

• Advanced management and organization
• Visit scheduling
• Advanced writing
• Time management
• Arabic language

• Proficiency in English translation both spoken and written.
• Accountability for assigned tasks.
• Collaborate with a team to provide high-quality translation.

• Bachelor's degree in English or equivalent.
• Experience in oral and written translation.
• Proficiency in using databases.

• Relevant Diploma or Bachelor’s Degree with at least two years of related experience.
• Knowledge of relevant software applications - including spreadsheets, word processing, and database management.
• Familiarity with administrative and clerical procedures and business principles, protocols & etiquette.

• Prepare correspondence, reports, and materials for publications and presentations.
• Manage and maintain expense reports.
• Create, transcribe, and distribute meeting agendas and minutes.
• Perform general clerical duties including photocopying, faxing, mailing, and filing.
• Arrange superior’s travel and accommodation.
• Coordinate internal and external meetings and manage schedules.
• Handle incoming communication and provide appropriate responses.
• Meet and greet clients and visitors professionally.
• Maintain office systems, supplies, and equipment.

• Proficient in English language skills including spelling, punctuation, and grammar.
• Ability to produce documentation and handle multitasking.
• Strong verbal and written communication skills.
• Attention to detail, confidentiality, and strong planning and organizational abilities.
• Excellent time management and interpersonal skills.

• Developing and implementing plans and programs to achieve administrative goals.
• Supervising the improvement of work procedures and ensuring quality and speed in service delivery.
• Monitoring the needs of organizational units for administrative services.
• Ensuring that employees are informed of the administrative instructions issued by the senior management.
• Preparing summarized reports on administrative performance and following up on emerging challenges.

• Bachelor's degree in Business Administration or Executive Secretarial.
• 3 years of practical experience.
• Advanced skills in business management, supervision, and report preparation.
• Fluency in both Arabic and English.

• Six working days per week, morning work period.
• Location: Medina.

• Reviewing and auditing data forms, ensuring their completeness.
• Entering data and information into specified computer systems.
• Correcting any errors in the entered data and ensuring its accuracy.
• Storing the entered information and performing necessary backups.
• Complying with instructions regarding information confidentiality.

• Bachelor's degree in any relevant fields such as Business Administration, Executive Secretarial, Programming and Computer Sciences, Information Technology.

• Proficiency in archiving and classifying documents.
• Ability to work with document management software.
• Data analysis skills and document interpretation.
• Fluency in both Arabic and English.

Administrative assistant is required to work at a company office, possessing organizational skills and the ability to communicate effectively with various administrative levels. The candidate must hold a university degree in business administration or equivalent, with at least two years of experience in a similar field.

Main tasks:

• Organizing and managing appointments, meetings, and work schedules

• Preparing and coordinating reports and administrative correspondence

• Following up on administrative transactions and documenting files

• Coordinating with various departments and facilitating workflow

• Managing phone calls and email

• Assisting in organizing events and meetings

• Storing and archiving documents and files in an organized manner

• Issuing Cards: Follow up on the issuance and renewal of work cards and ensure the accuracy of information.
• Communication with Employees: Update employee information, meet their needs, and book flight tickets.
• Maintenance: Follow up on the regular maintenance of facilities and equipment related to labor.
• Worker Housing: Manage worker housing and ensure the comfort and safety of the living environment.

• Bachelor's degree in Human Resources
• Bachelor's degree in Business Administration
• Bachelor's degree in Management Information Systems
• Bachelor's degree in Executive Secretarial

• Assisting the manager in preparing presentations and strategic project reports.
• Acting as a liaison between different departments and coordinating workflow to ensure goals are met.
• Tracking daily workflow and distributing tasks to engineering and administrative teams.
• Preparing periodic reports for projects.
• Following up on and coordinating official incoming and outgoing correspondence.
• Managing and organizing administrative records and files.
• Handling secretarial, human resources, and supporting services like procurement, maintenance, and technical support.
• Managing relationships with clients and suppliers and ensuring their satisfaction.

• Bachelor's degree in management, engineering, or a related field.
• At least two years of experience in a similar administrative role.
• Strong organizational, planning, and time management skills.
• Proficiency in using Office programs and management software.
• Excellent communication skills in both Arabic and English.
• The ability to work under pressure and manage multiple priorities.

Executive Secretary

A specialized company in digital marketing announces its need for a Saudi Executive Secretary to join its administrative team and contribute to the development of work and follow up on the implementation of tasks in a professional and stimulating environment.

🎯 Job Responsibilities:

• Follow up on the execution of the team’s tasks and ensure accomplishments within the specified timelines
• Prepare periodic reports on the team’s performance and submit them to the General Manager
• Coordinate meetings and document meeting minutes
• Organize files and follow up on daily administrative matters
• Provide administrative and technical support to upper management as needed
• Maintain professional confidentiality and accuracy in handling data

✅ Basic Requirements:

• Nationality: Saudi
• Gender: Female
• Qualification: Bachelor’s degree graduate (not less than one year since graduation)
• Language: Proficiency in English (speaking and writing)
• Personal Attributes:
• Strong desire for learning and career development
• Excellent communication skills and high organization
• Accuracy in follow-up and ability to coordinate several tasks
• Commitment, politeness, and professionalism in dealing
• Ability to work within a team and under pressure

🎁 Benefits of Working With Us:

• Practical training and continuous development
• A youthful and stimulating work environment
• Opportunity for career growth and taking on greater responsibilities
• Support and encouragement for innovation and new suggestions