About the Role
Veeam Software, the Data and AI Trust Company, is seeking a motivated Office Manager to ensure the smooth and efficient operations of our Riyadh office. As a leader in data resilience and data security posture management, Veeam is dedicated to helping organizations understand, secure, and build resilience for their data and AI. This role is essential for maintaining an organized and welcoming office environment, serving as a key point of contact for internal teams, visitors, and vendors.
The Office Manager will collaborate closely with management and employees, acting as a central resource for a variety of office management tasks. This position offers an opportunity for continuous learning and skill application within a dynamic organization that supports over 550,000 customers globally.
Key Responsibilities
- Manage office operations by greeting visitors and callers, addressing inquiries, and directing them to the appropriate personnel.
- Oversee inventory and stock levels, ensuring adequate supplies of office materials.
- Process incoming and outgoing mail and deliveries, including sorting and distribution.
- Maintain the visitor log book.
- Contribute to a positive team environment by fostering courtesy and helpfulness among internal team members.
- Liaise with building property management to ensure consistent maintenance of the office space.
- Support the HR & Facilities Director with facilities-related matters and tasks.
- Coordinate with the Facilities Manager to track office space occupancy.
- Ensure the reception area and meeting rooms are kept tidy and presentable.
- Answer and direct incoming calls, and respond to general inquiries over the phone.
- Process invoices, maintain appointment calendars, and deliver messages to staff and management.
- Provide instructions and ensure the performance of day porters.
- Ensure timely and accurate submission of vendor invoices and maintain records of invoices processed for payment.
- Assist various organizational teams with special projects.
- Organize, plan, and manage office events, meetings, including special celebrations and training sessions.
- Assist in updating the company's intranet site.
Qualifications and Requirements
- A minimum of 1+ years of experience in office or facilities management.
- Proficiency in MS Office Suite.
- Experience in office floor planning and space reconfiguration is considered a plus.
- A friendly, professional demeanor and appearance.
- Demonstrated responsibility and accountability in previous roles.
- Strong interpersonal skills with the ability to manage a high volume of visitors and employees effectively.
- An Associate's degree is preferred, or an equivalent combination of education and relevant experience.
- Ability to demonstrate mature technical judgment, initiative, and critical thinking.
- Capability to proactively manage local vendors.
- Excellent organizational skills with a keen attention to detail.
- Ability to prioritize and multitask effectively.
- Strong communication skills.
Required Skills
- Communication
- Adaptability
- Decision-Making
- Managing Work
- Quality Orientation
- Initiating Action
- Collaborating
- Technical/Professional Knowledge & Skills
- Customer Focus
- Applied Learning
- MS Office Suite
Work Location and Type
This is a full-time position based in Riyadh, Saudi Arabia.
Equal Opportunity Employer
Veeam Software is an equal opportunity employer. All information provided during the recruitment process will be kept confidential and processed in accordance with our Recruiting Privacy Notice. By applying, you consent to this processing and confirm that the information provided is complete and accurate to the best of your knowledge.
8,000 / Month
Full-time
