Full-time Executive secretary Jobs in Riyadh

Join Saheel Group as an Executive Secretary!
We are seeking a highly organized and professional Executive Secretary / Executive Assistant to provide comprehensive administrative and executive support to the CEO. The ideal candidate will be proactive, detail-oriented, and capable of handling confidential information with discretion.

Key Responsibilities:

• Manage the CEO’s calendar, appointments, and meeting schedules.
• Coordinate and organize meetings, prepare agendas, and record meeting minutes.
• Handle incoming calls, emails, and correspondence, prioritizing as needed.
• Prepare official correspondence, reports, presentations, and documents.
• Follow up on tasks, deadlines, and action items on behalf of the CEO.
• Liaise with internal departments and external stakeholders.
• Maintain organized filing systems and ensure document confidentiality.
• Provide general administrative and executive support on a daily basis.

Qualifications & Requirements:

• Diploma in Business Administration, Secretarial Studies, or a related field.
• Proven experience in a similar role, preferably supporting senior management or a CEO.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong verbal and written communication skills.
• Ability to work under pressure and manage multiple priorities.
• High level of professionalism and confidentiality.

Preferred Skills:

• Previous experience working with executive leadership.
• Fluency in English.
• Strong interpersonal skills and professional appearance.

Role Description
This full-time, on-site Executive Secretary role is based in Riyadh. The Executive Secretary will provide high-level administrative support, manage schedules and communications for executives, and handle company secretarial duties.
Responsibilities:

• Coordinating meetings.
• Preparing reports and correspondence.
• Maintaining records.
• Ensuring smooth office operations.
• Effectively communicating with clients and internal teams.
• Delivering exceptional customer service.

Qualifications:

• Clerical and Executive Administrative Assistance skills with a strong attention to detail and organizational abilities.
• Exceptional Communication skills, both written and verbal.
• Proven experience in Company Secretarial Work.
• Customer Service skills.
• Proficiency in office software and tools, such as Microsoft Office Suite.
• Ability to multitask and manage time effectively.
• Bachelor's degree in Business Administration or related field is a plus.
• Previous experience in a similar executive support role is preferred.
• Fluent in spoken and written English.

Job Purpose:
To provide high-level administrative and logistical support to executive management by coordinating schedules, organizing meetings, managing correspondence, and ensuring the smooth and efficient daily operations of the executive office.

Key Responsibilities:

• Manage the executive’s calendar, schedule appointments, meetings, and events.
• Coordinate preparations for official meetings, including agendas and minutes.
• Follow up on administrative decisions and ensure execution by relevant departments.
• Receive and respond to calls and messages on behalf of executive management.
• Prepare official correspondence, reports, and presentations with confidentiality and professionalism.
• Organize and maintain administrative files and records for easy access.
• Act as a liaison between executive management and other departments.
• Maintain strict confidentiality of sensitive documents and information.

Qualifications & Experience:

• Diploma or Bachelor's degree in Secretarial Studies or Business Administration or a related field.
• Minimum of 3 years of experience in executive secretarial work.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills in both Arabic and English.
• Strong organizational skills and the ability to manage multiple priorities under pressure.
• High level of professionalism and discretion.

Personal Skills:

• Attention to detail.
• Polite and professional demeanor.
• Problem-solving and decision-making skills.
• Flexibility and adaptability.
• Punctuality and commitment.

About the Role:
We are seeking a highly skilled Executive Secretary to provide comprehensive support to our executive team. The ideal candidate will be a proactive, organized, and professional individual with excellent communication skills and the ability to manage a dynamic, fast-paced environment. This role requires someone who can anticipate needs, manage priorities, and act as the right-hand person to the executive team.

Key Responsibilities:

• Manage and maintain executives’ schedules, appointments, and meetings efficiently.
• Prepare and organize meeting agendas, minutes, and follow-ups.
• Coordinate and communicate with clients, stakeholders, and team members professionally.
• Handle correspondence, emails, and phone calls with discretion and professionalism.
• Assist in project management, reports, and documentation as required.
• Plan and organize events, conferences, and internal meetings.
• Support executives in decision-making by providing relevant information and research.
• Maintain confidentiality and exercise discretion in handling sensitive information.

Requirements:

• Proven experience as an Executive Secretary, Executive Assistant, or similar role.
• Fluency in English (both written and spoken); additional languages are a plus.
• Excellent organizational and time-management skills.
• Strong interpersonal and communication skills; ability to interact with senior executives and clients.
• High level of professionalism, discretion, and charisma.
• Proficiency in Microsoft Office Suite and other office software.
• Ability to manage multiple tasks and priorities efficiently.
• Experience in meeting management and event coordination.

Preferred Skills:

• Strong problem-solving and decision-making abilities.
• Confidence in leading or supporting meetings.
• Ability to work independently and proactively.
• Experience in a fast-paced corporate environment.

What We Offer:

• Dynamic and professional work environment.
• Opportunities for career growth and skill development.
• Competitive salary and benefits.

Join the Team as an Executive Secretary!
We are looking for a highly professional Executive Secretary to provide essential administrative and executive support to our senior management. This pivotal role ensures the smooth operation of the executive office, effective communication, and the confidential handling of all matters.

Key Responsibilities:

• Manage executive calendars, appointments, meetings, and travel arrangements.
• Prepare, review, and organize correspondence, reports, and executive documents.
• Draft professional letters, memos, and communications on behalf of management.
• Act as a key liaison between executive management, internal departments, and external stakeholders.
• Coordinate meetings, prepare agendas, record minutes, and follow up on action items.
• Maintain organized filing systems ensuring proper document control and confidentiality.
• Support executive office operations, logistics, and ad hoc management requests.

Key Requirements:

• Minimum 5–8 years of experience as an Executive Secretary or Senior Administrative Assistant.
• Proven experience supporting senior executives in a professional environment.
• Strong organizational, multitasking, and communication skills.
• High level of discretion and experience handling confidential information.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Proficiency in Canva, Photoshop, or similar programs is a plus.
• Bachelor’s degree or diploma in Business Administration, Office Management, or a related field.
• Professional training in executive assistance or document control is a plus.
• Excellent English communication skills (written and verbal).

Join Mara International Company as an Executive Secretary!
We are seeking a highly skilled and flexible professional to support our executive management during a phase of growth and expansion. As an Executive Secretary, you will play a pivotal role in managing administrative and organizational affairs, ensuring smooth daily operations, and supporting the execution of projects and events to the highest professional standards.

Main Responsibilities:
1. Executive and Administrative Support:

• Manage and organize the Executive Director's schedule effectively, including appointments, meetings, and prioritization.
• Prepare and draft official correspondence, reports, meeting minutes, and presentations.
• Track and ensure implementation of administrative decisions, confirming adherence to established timelines.

2. Communication and Relationship Management:

• Manage official communication channels (telephone, email, internal and external correspondence).
• Continuously coordinate with government entities, partners, suppliers, and clients to reflect the company's professionalism.
• Maintain confidentiality of sensitive information and comply with the highest standards of privacy.

3. Office Management and Workflow Organization:

• Organize and archive paper and electronic files professionally.
• Arrange meetings, prepare meeting rooms, and oversee hospitality and logistics requirements.
• Support the improvement of administrative procedures in line with company growth.

4. Event and Project Support:

• Contribute to the organization and execution of events, exhibitions, and conferences.
• Coordinate with teams and suppliers regarding schedules, permits, and contracts.
• Monitor logistical aspects of events and support project teams when needed.

Qualifications:

• Bachelor's degree in Business Administration or a related field.
• Minimum of 5 years of experience in administrative work or executive secretary roles, preferably in events or fast-growing companies.
• Proficiency in computer skills and Microsoft Office programs (Word, Excel, PowerPoint).
• Strong organizational, planning, and time management skills.
• Able to work under pressure and manage multiple tasks simultaneously.
• Excellent communication skills in both Arabic and English (written and spoken).
• Organized, precise, adaptable, and proactive personality.

Additional Skills (Competitive Advantage):

• Experience with ERP systems or project management systems.
• Aptitude for preparing and presenting presentations to senior management.
• Understanding of contract fundamentals, purchasing, finance, and event procedures.
• High coordination skills and ability to work in a fast-changing environment.

Why Mara International?

• Professional and fast-growing work environment.
• Opportunities for professional development and involvement in major projects and events.
• Work within an ambitious leadership team that believes in excellence and innovation.