About the Role
Esnad Contracting is seeking a Vendor Master Data Specialist to join its team in Riyadh. This role is essential for maintaining the accuracy and integrity of vendor records, ensuring compliance and operational efficiency. The specialist will manage the end-to-end process of creating and maintaining vendor master data, verifying that all vendors meet stringent due diligence standards prior to activation.
This full-time position is based in Riyadh. The role requires a proactive individual with a strong understanding of data management principles and experience with ERP systems, specifically NetSuite. The ideal candidate will possess exceptional organizational skills and a commitment to maintaining clean, verified, and audit-ready vendor information.
Key Responsibilities
- Own the creation and maintenance of vendor master records to a clean, verified, and audit-ready standard.
- Ensure every vendor passes complete due diligence, sanctions screening, duplicate checks, and independent bank confirmation before activation.
- Create and maintain vendor records in the ERP system after verifying that all onboarding documentation is complete and valid.
- Verify commercial registration, tax registration, and national address against official government portals.
- Conduct sanctions screening against relevant international and local lists at onboarding and on a quarterly basis.
- Perform duplicate-vendor checks based on legal name, registration number, tax number, and bank account details.
- Execute independent bank confirmation by calling back to the registered number before activating any banking details.
- Process changes to vendor addresses, contact information, banking details, and tax data.
- Manage the deactivation and reactivation of vendor records as required.
- Maintain an accurate vendor change log, ensuring separation between the maker and checker roles.
- Manage the renewal of expiring vendor documentation and retain the complete due diligence file for each vendor.
Qualifications and Requirements
- Hands-on experience with NetSuite is mandatory.
- Proven experience in vendor management and maintaining vendor master data.
- Familiarity with know-your-customer (KYC) and anti-money laundering (AML) screening principles is considered an advantage.
- Fluent in both Arabic and English, with clear written and verbal communication skills for verification calls.
- 2-5 years of relevant experience.
Required Skills
- Strong command of NetSuite vendor records and associated workflows.
- High attention to detail and strong data discipline.
- Methodical and process-driven approach to tasks.
- Comfortable with documentation and record-keeping.
- Sound judgment in identifying duplicate or high-risk vendors.
- Excellent communication skills, both written and verbal, particularly for verification purposes.
Work Environment and Location
This is a full-time position based in Riyadh, Saudi Arabia. Educational background is open; any field of study is acceptable for a candidate who demonstrates strength in the required areas.
