Secretary Full-time Jobs in Riyadh

• Support the CEO in executing daily tasks and strategic initiatives.
• Track and report on the progress of business goals and projects.
• Manage cross-functional projects to ensure timely delivery and alignment with company strategy.
• Facilitate communication between the CEO, leadership team, and departments.
• Prepare meeting agendas, briefings, and follow up on action items.
• Conduct research and analysis on industry trends and opportunities.
• Improve internal processes to boost efficiency.
• Solve operational issues and ensure smooth day-to-day activities.
• Handle confidential information with discretion.

• Bachelor's degree in Business, Management, or a related field; MBA is a plus.
• 710 years of senior-level experience, ideally in a multinational or listed company.

• Strong leadership and communication skills.
• Ability to manage multiple priorities and projects.
• Strategic thinker and effective problem-solver.
• High attention to detail and discretion.
• Proficient in MS Office and project management tools.
• Proactive, adaptable, and team-oriented.

• Oversee daily office operations to ensure a productive work environment.
• Manage and supervise administrative staff, including task delegation, performance monitoring, and training.
• Coordinate communication between the Director, staff, and external stakeholders.
• Maintain office supplies, equipment, and facilities to ensure operational efficiency.
• Implement and improve office procedures and policies in alignment with organizational goals.
• Manage scheduling, meetings, and correspondence for the Director and office team.
• Assist in budgeting, expense tracking, and financial reporting related to office administration.
• Ensure compliance with health and safety regulations within the office environment.
• Handle confidential information with discretion and professionalism.
• Support special projects and other tasks as assigned by the Director.

• Bachelor's degree in Business Administration, Management, or a related field is preferred.
• Relevant certifications (*, Office Management, Project Management) are a plus.
• Minimum of 35 years experience in office administration or management.
• Proven track record in supervising office staff and managing administrative functions.

• Oversee day-to-day office operations, ensuring efficiency and compliance with KSA regulations.
• Lead business development efforts in coordination with the Group Development Director, identifying new opportunities and fostering strategic partnerships.
• Serve as the primary interface with clients, consultants, and government authorities.
• Represent RMJM at industry events, conferences, and stakeholder meetings, reinforcing our presence in the KSA market.
• Ensure projects adhere to local standards, approval processes, and contractual requirements.

• Degree-qualified Architect or related built-environment professional (Engineering, Project Management, etc.).
• 15+ years of professional experience, with at least 3 years in KSA.
• Proven track record in managing multidisciplinary teams and large-scale projects.
• Deep understanding of KSA's construction laws, permitting processes (*, SCE, MoMRAH, MODON), and procurement frameworks.
• Strong business acumen with experience in tender submissions, fee proposals, and contract negotiations.
• Established a professional network with government entities, developers, and international consultancies.
• Fluent in Arabic and English (written and spoken).

• Familiarity with digital delivery tools (BIM, ISO 19650) and KSA's local content (Saudization) requirements.
• Ability to navigate cross-cultural teams and foster collaboration across RMJM's global studios.

• Provide office leadership and administrative support to the team.
• Perform a wide variety of administrative support activities, which require handling of business-sensitive and confidential information.
• Manage day-to-day office operations and ensure a well-organized and professional environment.
• Coordinate and oversee administrative tasks such as scheduling, office supplies, mail handling, and record-keeping.
• In coordination with HR, manage employment contracts through the online portal, and maintain employees' visa/work permits.
• Manage monthly payroll processes in coordination with HR and Finance.
• Supervise and support administrative staff and office reception as needed.
• Act as the primary point of contact for office vendors, service providers, and building management.
• Maintain and manage office budgets, expenses, and petty cash.
• Assist with onboarding new employees, including workstation setup and orientation.
• Organize company events, meetings, and team-building activities.
• Ensure compliance with health and safety regulations and company policies.
• Manage calendars, prepare reports, and support senior management with administrative tasks.
• Monitor office efficiency and implement improvements where necessary.

• Proven experience as an Office Manager, Administrative Manager, or similar role.
• Fluent in both Arabic and English.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and other office management tools.
• Ability to handle sensitive information with confidentiality and professionalism.
• Problem-solving mindset with attention to detail.
• Willingness and ability to work a flexible schedule when necessary.
• Proven track record of demonstrating knowledge and understanding of compliance topics.

• Bachelor's degree from an accredited university or college (or a high school diploma).

• Coordinate and manage daily office administrative functions.
• Coordinate between departments to ensure flawless workflow.
• Implement and maintain office systems to support operational efficiency.
• Coordinate & support onboarding of colleagues with access to government tools & portals.

• Outstanding organizational and multitasking abilities.
• Proven track record in managing office operations.
• Strong leadership and communication skills.

Job Title: Personal Secretary

Job Summary:

The Personal Secretary will provide high-level administrative support to senior executives. This role requires discretion, excellent organizational skills, and the ability to manage multiple tasks efficiently. The ideal candidate will be proactive, detail-oriented, and capable of handling sensitive information with the utmost confidentiality.

Key Responsibilities:

• Manage executive schedules, including meetings, appointments, and travel arrangements.

• Screen and direct phone calls and distribute correspondence.

• Handle incoming emails and other communications on behalf of the executive.

• Prepare reports, memos, letters, presentations, and other documents.

• Coordinate and arrange internal and external meetings and events.

• Maintain filing systems, both electronic and physical.

• Remind the executive of important tasks and deadlines.

• Take dictation and minutes and accurately enter data.

• Perform general office duties such as ordering supplies and managing records.

• Liaise with internal staff and external partners.

• Ensure confidentiality of sensitive matters at all times.

Requirements and Qualifications:

• Bachelor’s degree in Business Administration or a related field preferred.

• Proven experience as a Personal Assistant, Executive Secretary, or similar role.

• Strong organizational and time-management skills.

• Excellent verbal and written communication skills.

• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).

• Ability to multitask and prioritize daily workload.

• High level of discretion and professionalism.

• Fluency in English is required; knowledge of Arabic is an advantage.

o Bachelor's degree in Business Administration, Logistics, Supply Chain Management, or related fields.

o 25 years of proven sales experience in logistics, transportation, or freight forwarding within Saudi Arabia.

o Strong understanding of Saudi logistics regulations, customs procedures, and regional supply chain.

o Familiarity with local and cross-border shipping, including compliance with Saudi customs and regulations.

o Fluency in Arabic and English for effective communication with clients, government bodies, and international partners.

o Strong negotiation skills tailored to the Saudi market, understanding cultural nuances in business dealings.

o Knowledge of Saudi customs laws, import/
export regulations, and licensing requirements.

o Proficiency in CRM software and Microsoft Office Suite (Word, Excel, PowerPoint)

o Ability to work in a fast-paced, target-driven environment

• Develop a thorough understanding of the Bachelor Business Administration (BBA) degree program.
• Oversee daily office activities, including email responses and form processing.
• Implement and ensure compliance with departmental policies.
• Advise students on probation and monitor their progress.
• Assist in supervising attendance and performance of support staff.
• Supervise college assessments and manage exam logistics.
• Coordinate arrangements for college events, including orientations and graduation ceremonies.
• Maintain accurate records and produce departmental statistics.
• Manage schedules and perform various administrative tasks as required.

• Manage and maintain schedules, appointments, and correspondence for executives or departments.
• Prepare and organize documents, reports, and presentations.
• Answer phone calls and emails, directing inquiries to the appropriate parties.
• Assist in the planning and coordination of meetings, including logistics and materials.
• Maintain filing systems, both electronic and paper, ensuring information is easily accessible.
• Handle confidential information with discretion and professionalism.
• Perform general office duties, including data entry and record keeping.
• Support team members with various administrative tasks as needed.
• Monitor and order office supplies, ensuring inventory levels are maintained.
• Prepare and distribute meeting agendas and minutes.
• Coordinate travel arrangements, including flights, accommodations, and transportation.
• Develop and implement office procedures to improve efficiency.
• Assist with budgeting and expense tracking for departmental activities.
• Liaise with external vendors and service providers to facilitate office needs.
• Maintain office equipment and coordinate repairs as necessary.
• Support event planning and coordination for company functions or team-building activities.
• Create and maintain databases and spreadsheets for tracking important information.
• Conduct research and compile data as requested by team members.
• Train and onboard new administrative staff as needed.
• Ensure compliance with company policies and procedures.

• Bachelor’s degree or equivalent; additional qualifications in Office Administration or a related field are preferred.
• Proven experience as a secretary or in a similar administrative role (minimum 5 years).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
• Excellent command of the English language is required.
• Familiarity with office management procedures and basic accounting principles.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Ability to work independently and collaboratively within a team.
• Attention to detail and strong problem-solving skills.
• Experience with scheduling software and CRM systems is a plus.
• Strong interpersonal skills with the ability to interact professionally with clients and colleagues.
• Ability to prioritize tasks and manage multiple deadlines effectively.
• Flexibility to adapt to changing priorities and projects.
• Experience in handling travel arrangements and itineraries is a plus.
• Basic knowledge of social media and marketing tools is beneficial.
• Preferably residing near the company’s location.

• Eligible to get 30 days paid vacation every year.
• Providing health insurance.

• Manage executive calendars, confirm appointments, and schedule meetings.
• Draft agendas, take Minutes of Meeting, and track follow-up actions.
• Handle emails, calls, and official correspondence with professionalism.
• Maintain organized filing systems (digital and physical).
• Coordinate travel arrangements, bookings, and logistics.
• Act as a liaison between executives and internal/external stakeholders.
• Support report preparation and maintain confidentiality of information.
• Follow up on assigned tasks and ensure timely completion.

• Bachelor’s degree in Business Administration or related field.
• 24 years of experience in a similar executive support role.
• Excellent verbal and written communication in Arabic and English.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong skills in calendar management, travel coordination, and follow-up.
• Ability to draft accurate Minutes of Meeting and official correspondence.
• Highly organized, proactive, and detail-oriented.

• Timeliness of scheduling, documentation, and follow-ups.
• Quality of communication and task execution.
• Responsiveness to requests and operational support efficiency.

• Discreet, trustworthy, and professional.
• Positive attitude and adaptable to dynamic work environments.
• Quick learner with strong sense of responsibility.

• Competitive salary and benefits.
• Collaborative and professional work environment.
• Career development opportunities within a growing healthcare company.

• Provide secretarial support including scheduling staff meetings and keeping minutes.
• Receive and screen phone calls, directing them appropriately.
• Handle correspondence both incoming and outgoing, such as emails, letters, and packages.
• Maintain organization in the hospital environment through memo preparation, invoicing, appointment letter creation, staff communication facilitation, and document filing.
• Ensure the security of confidential documents.
• Prepare invoices or financial statements, assisting in bookkeeping tasks.
• Maintain organized electronic and paper records for easy accessibility.
• Conduct research and prepare presentations or reports as assigned.
• Manage file systems and databases effectively.

• Degree in Business Administration or a related field.
• Experience in healthcare settings is an advantage.

• Proven experience as a medical secretary or in similar administrative roles.
• Proficient in MS Office and back-office software (*, ERP).
• In-depth knowledge of office management and basic accounting procedures as well as industry-specific terminology.
• Familiarity with basic research methods and reporting techniques.
• Excellent organizational and time-management skills.
• Outstanding communication and negotiation abilities.
• Demonstrate integrity and confidentiality in all work.

• Provide administrative support and manage reception duties
• Maintain confidentiality and adhere to school policies
• Coordinate with various departments and represent the school professionally

• Strong track record in a similar role within a large organisation
• Proactive attitude with the ability to manage multiple tasks
• Excellent communication skills and high emotional intelligence
• Commitment to the school’s Mission and Vision
• Hold KSA residency status

• Engaged students driven to achieve
• A supportive school community focused on collaboration
• Professional growth and development opportunities
• A diverse range of programs enriching student lives

• Understand client business processes, controls, and data for analytical procedures.
• Collaborate closely with Core Financial Audit Teams to discuss analytics results.
• Document procedures performed and test results clearly.
• Communicate effectively with clients and Financial Audit Teams.
• Seek out learning opportunities on the job.

• Bachelor's degree in Computer Science, Business Computer, or Management Information Systems.
• 25 to 35 years of hands-on experience with Audit Command Language (ACL) and/or SQL.
• Familiarity with BI visualization tools such as PowerBI and/or Tableau.
• Strong analytical skills and experience with large data sets.
• Excellent written and oral communication skills.

We are seeking a highly motivated Business Manager to oversee and optimize our company's operations, develop strategic business plans, and drive sustainable growth initiatives. The ideal candidate will be responsible for managing cross-functional teams, analyzing market trends, establishing key performance indicators, and maintaining strong relationships with stakeholders and clients. Key responsibilities include:
• Leading business development strategies
• Managing budgets and financial planning
• Implementing operational improvements
• Conducting market analysis and competitor research
• Developing and executing business plans
• Overseeing team performance and development
• Ensuring compliance with company policies and regulations

• Manage and coordinate complex diaries.
• Handle property management tasks.
• Arrange intricate travel plans.
• Assist with personal shopping.
• Oversee day-to-day operations of the office.

• Western educated with a degree.
• Minimum of 5 years experience as a PA/EA, preferably to C-Suite executives or in a Private Family Office setting.
• Fluency in spoken English and Arabic.
• Excellent organizational and communication skills.

• Ability to work beyond standard office hours as needed.
• Should be well presented, poised, and confidently respectful.
• A self-starter who strives for perfection and is committed to every task.
• Immediate availability is preferred.

• Provide secretarial and clerical assistance to the department head, ensuring tasks are completed promptly and accurately.
• Type memos, monthly reports, meeting minutes, and correspondence.
• Maintain departmental diary and generate periodic reports of activities.
• Create presentations for educational functions and assist in organizing department activities.
• Manage schedules, appointments, and meetings while ensuring confidentiality.
• Handle telephone communications and organize office work efficiently.
• Maintain accurate records and comply with healthcare standards set by accreditation bodies.
• Engage in person-centered care initiatives, enriching patient experience with respect and dignity.

• Education: Diploma or equivalent qualification in a related field.
• Experience: Minimum of 2 years of experience as a Medical Secretary/Assistant, preferably in a hospital setting.
• Certification: Relevant certificate preferred.