Full-time Administrative Assistant Jobs in Riyadh

A hotel group in Riyadh is looking for a receptionist with experience in the guest program, with salary and commission to be determined after the interview.

The hotel announces its desire to appoint a receptionist to perform reception duties and serve guests according to the highest standards of hospitality.<div>- Working hours: 8 hours per day, 5 days per week, two days off per week.</div><div>- Rotating shift system.</div><div>- Monthly target according to internal regulations.&nbsp;</div>

About the Receptionist Role

Ghafari Associates is seeking a dedicated Receptionist to join our team in Riyadh, Saudi Arabia. This full-time position serves as the primary point of contact for the company, providing essential administrative support to various departments and ensuring a welcoming environment for all visitors. This role offers an opportunity to contribute to a global leader in architecture, engineering, and consulting.

Key Responsibilities

• Manage and direct calls through a multi-line phone system, screening and forwarding as appropriate.
• Greet visitors professionally and assist them with the check-in process.
• Provide administrative and clerical support to department heads.
• Assist with data entry and maintain accurate departmental records.

Required Qualifications

• High School Diploma is required.
• A minimum of two years of experience in a receptionist or administrative role is necessary.
• Proficiency in reading, writing, and speaking English is essential.

Essential Skills

• Demonstrated proficiency with Microsoft Office Suite.
• Competence in operating and managing a multi-line phone system.
• Excellent oral and written communication abilities.
• A positive and professional demeanor.
• Strong organizational and prioritization skills.

Work Location and Type

This is a full-time position located in Riyadh, Saudi Arabia. The role requires 2-5 years of relevant experience.

Main duties and tasks: 1- Reception of reviewers and visitors and answering their inquiries and guiding them to the places they are looking for in the clinics. 2- Providing visitors and patients with leaflets containing information about clinics, service offerings, medical packages, and promotional offers. 3- Opening a medical file. 4- Registering patients on the designated clinic system and ensuring the accuracy of the information before saving it. 5- Creating and printing patient bills and collecting their amounts in cash or via ATM cards and entering the receipts. This is done through the designated clinic system. 6- Ensuring that patients and reviewers fill out medical disclosure forms and commitment forms and signing them by the patients and archiving and attaching these forms in the patient's file in the designated clinic system. 7- Printing a daily bulletin for doctors with the next day's appointments and informing them of any changes that may occur. 8- Carrying out any work assigned to her by management.

We are looking for a hotel receptionist to join our distinguished team, to be the main face of the hotel and responsible for providing an exceptional hospitality experience for guests. Job duties include welcoming guests, managing their reservations, and efficiently and professionally responding to their inquiries and requests. If you have excellent communication skills, the ability to work under pressure, and a passion for providing the best customer service, we invite you to apply.

Exceptional Hospitality Starts with You

As a Receptionist at Hilton, you play a vital role in ensuring that our guests enjoy a seamless check-in and check-out experience while conveying warmth and friendliness. Your responsibilities include:

• Deliver a warm welcome: Greet guests upon their arrival and complete the check-in process, which includes verifying their details, assigning rooms, issuing keys, and assisting with welcome materials or bell service.
• Support efficient check-out: Process guest departures by verifying charges, handling payments, issuing receipts, and accurately using the point-of-sale system.
• Provide hotel and local knowledge: Demonstrate thorough knowledge of hotel offerings, room types, rates, promotions, and local area information to assist with guest inquiries.
• Promote hotel services: Employ up-selling techniques to recommend hotel amenities and maximize room and service revenue.
• Delight our guests: Address guest requests, resolve concerns with care and urgency, and manage messages and communications effectively.

Qualifications:
To thrive in this role, you should embody our core values: spreading hospitality's light and warmth, acting with integrity, inspiring others, valuing teamwork, taking ownership, and maintaining urgency in every moment. Join us and contribute to creating exceptional experiences for our guests.

Visitor reception

• Commitment to wearing the restaurant uniform
• Politeness and good customer service
• Adherence to working hours

Benefits:

• One day off per week
• Accommodation available
• Transportation available

About the Role

Shine - Event Staffing is seeking an F&B Coordinator to join its team in Riyadh, Saudi Arabia. This position is integral to supporting the recruitment of event staff and ensuring the smooth execution of daily operations. The F&B Coordinator will serve as a key liaison between staff, clients, and internal teams, facilitating seamless staffing placements and successful event delivery.

This full-time role offers an opportunity for individuals with 0-1 years of experience to develop their skills in a dynamic operational environment. The successful candidate will contribute to maintaining operational efficiency and upholding high service standards for clients.

Key Responsibilities

• Support the sourcing, screening coordination, and development of the talent pool.
• Assist with the onboarding process for new talent, including document verification and profile maintenance.
• Provide support for on-ground operations and staff deployment for events and projects.
• Manage staff accreditation, uniform distribution, and event readiness requirements for deployed personnel.
• Monitor on-site service quality and ensure consistent staff attendance and presentation standards.
• Coordinate staff scheduling, manage availability, and ensure efficient deployment across multiple assignments.
• Brief staff members before assignments and act as a primary point of contact during events.
• Liaise with clients to understand requirements, discuss timelines, and provide operational updates.
• Maintain accurate records of placements, staff profiles, and relevant documentation.
• Gather and document post-event feedback from staff and clients to support continuous improvement.

Required Qualifications

• Strong coordination and organizational skills are essential for managing diverse operational needs.
• The ability to manage multiple tasks and competing priorities simultaneously is required.
• Comfort working effectively within a fast-paced operational environment is necessary.
• Excellent communication and stakeholder management skills are vital for interacting with various parties.
• The capacity to work collaboratively and closely with staff, clients, and internal teams is a key requirement.
• Fluency in both Arabic and English is mandatory for this role.

Skills Profile

• Coordination
• Organizational skills
• Ability to manage multiple tasks and priorities simultaneously
• Communication
• Stakeholder management

Work Context

This is a full-time position based in Riyadh, Saudi Arabia. The role requires individuals to be comfortable working within a fast-paced operational environment and to collaborate closely with staff, clients, and internal teams.

About the Role

Nahdi Medical Co. is seeking a dedicated Guest Care Representative to join their team in Riyadh. This role is central to providing high-quality reception and administrative services, serving as the primary point of contact for patients, doctors, staff, and visitors. The Guest Care Representative will contribute to shaping the polyclinic's image and branding through efficient, courteous, and professional interactions. This is a full-time position focused on managing front-desk operations to ensure a seamless and positive experience for all individuals engaging with the polyclinic.

Key Responsibilities

• Welcome and greet all patients and visitors in person or via phone, addressing inquiries efficiently and courteously to ensure patient satisfaction.
• Maintain continuous coverage of the reception area, including during breaks, to promptly address patient inquiries and prevent health, safety, or security issues.
• Register new patients and update demographic information for existing patients by collecting detailed personal and financial data.
• Book, amend, and cancel patient appointments according to polyclinic procedures, optimizing the appointment system's efficiency.
• Ensure patients requiring 'urgent consultations' without prior appointments are booked into appropriate slots and referred to the relevant physician when necessary.
• Inform patients about charges for private or medical insurance services, process payments, and issue receipts for services rendered.
• Regularly check email and fax machines for incoming messages and send emails or faxes as required.
• Maintain a clean and tidy reception area, ensuring all information leaflets are readily available for patients and the public.
• Receive and professionally redirect calls, or take messages from patients or the public in a polite and efficient manner.

Qualifications and Requirements

• A High School Diploma is required; a University Graduate is preferred.
• A minimum of 3 years of experience in a similar reception or guest care role.
• Proficiency in MS Office Suite.
• Fluent spoken and written command of both English and Arabic languages.

Required Skills

• Proficiency in MS Office applications.
• Excellent communication and interpersonal skills.
• Strong organizational and time management abilities.
• Customer service orientation.
• Ability to handle sensitive information with discretion.

Work Environment and Details

This position is located in Riyadh, Saudi Arabia. The role is full-time, with working hours designed to ensure continuous reception coverage. This includes 8 net working hours per day, with shifts incorporating a 1-hour rotational break. The work environment is 100% indoors. The standard working week is 6 days per week, with 1 day off.

About the Role

Gartner is seeking a professional and organized Receptionist to serve as the welcoming face of our Riyadh office. This role is crucial in fostering strong relationships with associates and clients, ensuring a positive and efficient experience from the moment they arrive. The Receptionist will act as a central communication hub, managing visitor interactions and supporting various office operations to maintain a seamless work environment. As a key member of the team, the Receptionist will embody Gartner's commitment to excellence and contribute to the smooth functioning of daily operations.

Key Responsibilities

• Promote and cement strong relationships with clients upon their arrival at the reception area.
• Answer the telephone in a clear, positive, and professional manner to ensure excellent customer care for all inquiries.
• Ensure all visitors to Gartner are made welcome, ascertain their requirements, and assist them with general information or direct them to the appropriate person.
• Ensure all visitors and associates follow and adhere to the visitor management system.
• Assist associates in adhering to the different technology platforms being introduced for office space and security systems.
• Function as the central communication link between all associates, visitors, and the real estate team.
• Coordinate new hires and terminations, including conducting inductions, preparing welcome kits, allocating lockers, and issuing building access cards.
• Process supplier invoices within Coupa.
• Process and coordinate courier and mail requests.
• Process requests for business cards, staff name tags, and other print materials.
• Process and coordinate all hospitality requests, including catering and room setups.
• Conduct office supply audits, ensuring efficient purchasing and storage of office and pantry supplies.
• Understand the operation and maintenance of office equipment such as coffee machines, dishwashers, microwaves, and refrigerators.
• Provide backup support within the staffing structure and perform duties of other Global Real Estate (GRE) team members during absences to ensure continuity of service.
• Work closely with the real estate team for the effective delivery of services from Reception.
• Contribute to the effective administration of office processes, including maintenance scheduling, upkeep, and presentation of the office.
• Consult with associates and external customers/visitors to meet the aims and objectives of the position and provide a holistic service.
• Work closely with building management, other vendors, and teams for daily office operations, raising tickets where applicable.
• Be responsible for the delivery of elevated levels of customer care and service within the reception and common use office areas.
• Coordinate associate requests to provide a supporting role for their office activities and facility usage.
• Maintain the reception and office areas in a clean, functional, and safe condition.
• Assist with the coordination and cleaning of kitchen/pantry areas and equipment for daily use, including restocking pantry and other consumable items.
• Manage the upkeep of meeting rooms, ensuring they are refreshed, chairs are repositioned, and other cleaning and maintenance activities are addressed after each use.
• Demonstrate diligence in inspecting, recording, escalating, and resolving cleaning, repair, and maintenance activities, following daily procedures, manuals, and checklists.
• Incorporate an understanding of Customer Relationship Management to enhance customer satisfaction with provided services.

Qualifications and Requirements

• Previous reception and office coordination experience is preferred.
• Experience in hotels, restaurants, or airlines (*, Host, Customer Services, Passenger Services) is highly advantageous.
• Demonstrated experience with continuous improvement initiatives.
• Ability to work overtime as needed in a fast-paced environment.
• Ability to effectively interact with all levels within the team.

Required Skills

• Excellent spoken and written communication skills.
• Proficiency in MS Word and MS Excel.
• Exceptional telephone manner, interpersonal, and communication skills.
• Initiative-taking ability, with the capacity to work independently with minimal direction.
• Highly organized with strong collaboration skills.
• Elevated level of flexibility and a strong work ethic.
• Ability to multi-task and prioritize tasks effectively.
• Maintain an elevated level of integrity when overseeing confidential documents and information.
• Friendly and confident personality.
• Understanding and application of Customer Relationship Management principles.

Work Location and Type

This is a full-time position based in Riyadh, Saudi Arabia. Gartner is committed to providing equal employment opportunities to all applicants and employees. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation.