Full-time Administrative Assistant Jobs in Riyadh

• Front Office & Visitor Management: Greet and welcome visitors; manage visitor access as per security procedures; answer and forward calls effectively.
• Administration & Facilities Coordination: Manage office supplies, coordinate maintenance activities, and support administrative functions like documentation and filing.
• Employee & Corporate Support: Assist with employee onboarding and offboarding, and support employee engagement activities.
• Operational Support: Handle reporting, logistics coordination, and vendor communications.

• Strong communication and customer service skills.
• Professional appearance and organizational abilities.
• Proficiency in Microsoft Office.

• Reception & Office Coordination:
  Manage the day-to-day reception tasks including welcoming visitors, managing calls and emails, coordinating meeting rooms, and acting as a resource for office queries.
• Executive Assistant Support:
  Support three executives by handling calendar management, meeting coordination, preparing documents, managing travel bookings, and overseeing expenses and reporting.
• Administration & Organization:
  Maintain digital and paper filing systems, support onboarding logistics for new employees, assist with miscellaneous projects, and ensure confidentiality.

• Experience in a receptionist, EA, or office support role.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, Teams).
• Strong organizational skills and a degree or relevant experience.
• 4+ years of relevant work experience.

• Experience supporting multiple executives and working in a corporate environment.
• Fluent in both English and Arabic.

About the Role

Saudi Services For Electro Mechanic Works Co. (SSEM) is seeking a dedicated Receptionist to join its team in Riyadh, Saudi Arabia. This full-time position is suitable for individuals with 0-1 years of experience looking to start their career in a corporate setting. The Receptionist will be the primary point of contact for visitors and clients, ensuring a professional and efficient first impression.

Key Responsibilities

• Greet and assist all visitors and clients, directing them to the appropriate departments or personnel.
• Answer incoming telephone calls and transfer them to the relevant person or department.
• Manage incoming and outgoing mail and electronic correspondence, distributing it as required.
• Provide administrative support to various departments, including printing, copying, and document preparation.
• Maintain the cleanliness and organization of the reception area to ensure a professional atmosphere.
• Coordinate with courier or delivery companies for document pickup and delivery.
• Accurately record visitor information and maintain the daily visitors' log.
• Prepare periodic reports on visitor activity, phone logs, and daily interactions upon request.
• Monitor visitor behavior and act with professionalism and discretion in sensitive situations, reporting to management or security as necessary.

Required Qualifications

• Ability to professionally greet and assist visitors and clients.
• Capability to handle incoming phone calls and transfer them accurately.
• Skill in managing and distributing mail and correspondence.
• Proficiency in providing basic administrative support.
• Ability to maintain a tidy and organized reception area.
• Experience coordinating with external delivery services.
• Detail-oriented approach for maintaining accurate visitor logs.
• Capacity to generate reports as requested.
• Demonstrated discretion and professionalism in handling sensitive situations.

Essential Skills

• Excellent communication and interpersonal skills.
• Strong organizational and time management abilities.
• Proficiency in basic administrative tasks.
• Customer service orientation.
• Professional demeanor and appearance.
• Attention to detail.

Work Details

This is a full-time position based in Riyadh, Saudi Arabia. The role requires 0-1 years of experience. Saudi Services For Electro Mechanic Works Co. (SSEM) is the employing company.

Receptionist - Medical Clinic

Receiving patients and visitors, organizing appointments, answering calls and inquiries, and managing patient data professionally. Politeness and good communication skills are required, as well as the ability to organize and work within a team. Previous experience is preferred.

Features:

• Professional and upscale work environment
• Opportunities for career development
• Salary and benefits to be determined after the interview

About the Executive Assistant Role

Laverne Group is seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive administrative and strategic support to senior leadership. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional communication skills, and consistently handles sensitive information with discretion and confidentiality. This role requires strong problem-solving abilities, excellent time-management skills, and the ability to anticipate the needs of executives. The position is based in Riyadh, Saudi Arabia, and is a full-time role.

Key Responsibilities

• Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Serve as the primary point of contact between executives, internal teams, and external stakeholders.
• Prepare and edit correspondence, presentations, reports, and other documents.
• Uphold strict confidentiality and handle sensitive information with professionalism.
• Organize and oversee meetings, including preparing agendas, recording minutes, and tracking action items.
• Coordinate and manage special projects and initiatives as assigned.
• Assist in the preparation of reports, summaries, and data analyses to support executive decision-making.
• Streamline administrative processes to ensure efficient and effective workflow.
• Plan and coordinate domestic and international travel, including itineraries, accommodations, and expense reports.
• Manage logistics for internal and external meetings, events, and engagements.
• Serve as a liaison between executives and employees, clients, vendors, and external partners.
• Draft, review, and send professional emails and communications on behalf of executives.
• Build and maintain positive working relationships across the organization.

Qualifications and Experience

• A Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
• 1-3 years of experience as an Executive Assistant or in a similar administrative role.
• Experience level of 0-1 year is also considered.

Required Skills and Competencies

• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and productivity tools such as Google Workspace and project management platforms.
• Strong organizational skills with the ability to multitask, prioritize, and manage time effectively.
• High level of discretion, integrity, and professionalism.
• Strong problem-solving and critical-thinking skills.
• Ability to work independently while managing multiple high-priority tasks.
• Excellent interpersonal and relationship-building abilities.
• Tech-savvy and adaptable to new systems, tools, and technologies.

Work Environment and Type

This is a full-time position located in Riyadh, Saudi Arabia. The role requires the ability to work effectively in a fast-paced environment and manage multiple high-priority tasks simultaneously.

• Prepare briefing materials and presentation packages for senior leadership meetings.
• Manage the Vice President’s calendar and resolve scheduling conflicts.
• Handle incoming communications and maintain secure filing systems.
• Coordinate domestic and international travel, including visa processing.
• Conduct market research and produce concise reports to support business operations.

• Bachelor’s degree in Business Administration or related field.
• Minimum of 1 year of experience supporting senior executives.
• Strong organizational skills and ability to manage competing priorities.

About the Role

Hilton is seeking a Personal Assistant to the General Manager to join their team in Saudi Arabia. This full-time position is suitable for individuals with 0-1 years of experience looking to start a career in hospitality. The Personal Assistant will support the General Manager and department managers, contributing to the smooth daily operations of the office and the delivery of exceptional guest experiences.

Hilton fosters an award-winning workplace culture that values integrity, leadership, teamwork, ownership, and a focus on the present moment. The company is committed to building an exceptional workplace for its team members and providing outstanding experiences for guests. This role offers an opportunity for career growth within a global hospitality leader.

Key Responsibilities

• Provide comprehensive administrative support for daily office operations, including word processing, data entry, filing, and copying.
• Respond promptly and professionally to all guest interactions, contributing to positive guest experiences.
• Manage all forms of communication efficiently, including answering telephones, handling email correspondence, and processing general mail in a timely manner.
• Coordinate and manage travel arrangements for department managers.
• Assist with departmental initiatives and ad-hoc assignments, providing support for special projects as needed.

Qualifications and Requirements

• A passion for hospitality.
• Demonstrated integrity and a commitment to ethical conduct.
• A proactive approach with a sense of ownership and accountability.
• The ability to approach tasks with urgency and discipline.

Required Skills

• Administrative Support
• Word Processing
• Data Entry
• Filing
• Copying
• Guest Interaction
• Communication Skills
• Telephone Answering
• Email Management
• Correspondence Processing
• Travel Arrangements Coordination
• Project Support
• Leadership Qualities
• Teamwork
• Urgency
• Discipline

Work Environment and Details

This is a full-time position based in Saudi Arabia with Hilton. The role is designed for individuals with 0-1 years of experience, offering a foundation for a career in the hospitality industry.

About the Role

JPMorgan Chase is looking for a professional Business Assistant to join the Investment Banking team in Riyadh. As an integral part of the support, you will work to ensure business objectives are met, while representing the bank with the utmost professionalism, discretion, and delivering error-free work, to serve as an executive partner.

In this pivotal role, you will be responsible for organizing work and solving problems for the Investment Banking team, adding essential control to daily operations and significantly increasing productivity. This is an opportunity to work within one of the world's most innovative financial institutions.

Key Tasks and Responsibilities

• Maintain complex and detailed schedules, coordinating and managing the logistics of internal and external meetings.
• Arrange and coordinate complex domestic and international travel plans.
• Organize all aspects of external conferences and events, including catering and transportation arrangements.
• Process invoices and travel and entertainment (T&E) expense claims, ensuring strict adherence to all company policies and guidelines.
• Act as a subject matter expert on relevant policies and procedures, providing guidance to stakeholders.
• Produce high-quality written communications, including emails and memos, for individuals at all levels of the organization.
• Collaborate effectively with the administrative assistant team, fostering a positive partnership to ensure seamless and mutual support.
• Lead and coordinate special projects as requested by management.

Qualifications and Requirements

• Proficiency in Arabic, spoken and written.
• Excellent proficiency in English, including reading, writing, and speaking.
• Proven experience dealing with senior management, demonstrating discretion and good judgment in confidential situations.
• Required experience in the banking sector or multinational corporations (MNC).

Required Skills

• Strong proficiency in the Microsoft Office suite.
• Advanced organizational skills.
• Exceptional interpersonal skills, excellent written and verbal communication skills.
• Excellent telephone etiquette.
• Proven ability to manage competing priorities, including effective calendar management.
• Discretion and good judgment in handling sensitive and confidential matters.

Additional Information

Company: JPMorgan Chase

Location: Riyadh, Riyadh Region, Saudi Arabia

Job Type: Full-time

* Morgan is a global leader in financial services, renowned for providing strategic advice and products to prominent corporations, governments, wealthy individuals, and institutional investors worldwide. The firm's "first-class business in a first-class way" approach contributes to its commitment to building trusted, long-term partnerships to help clients achieve their business objectives.

* Morgan's Global Banking division is one of the largest wholesale banking client franchises globally, serving a diverse range of clients including corporations, governments, states, municipalities, healthcare organizations, educational institutions, banks, and investors. The Global Investment Banking division specifically supports a wide array of clients by offering strategic advice, capital raising expertise, and risk management solutions.

About the Role

Mnzil is a leading co-living and transportation platform for blue-collar workers in Saudi Arabia, providing tech-powered, affordable, and dignified housing solutions. The company utilizes a hybrid model, subleasing, building, and a C2B marketplace to assist companies in housing and moving their workers efficiently, while also creating income opportunities for landlords and real estate owners. Partnerships with the public sector and operational excellence are central to Mnzil's mission. As a rapidly growing prop-tech company focused on transforming labor housing and real estate services, Mnzil seeks a high-caliber Executive Assistant to serve as a strategic and operational partner to the CEO. This senior-level role is designed for a professional who excels in a complex environment, acting as a force multiplier to ensure the CEO’s strategic priorities are executed across all departments and to maintain a high-standard office environment.

Key Responsibilities

• Provide direct support to the CEO, managing a complex calendar, high-level meetings, and priorities across multiple business units.
• Attend leadership meetings to record action items and proactively follow up with department heads to ensure deliverables are met.
• Prepare reports, presentations, and meeting materials for senior management.
• Coordinate complex travel logistics and manage the CEO’s administrative requirements, including expenses, memberships, reservations, and documentation.
• Draft CEO correspondence, manage sensitive documents (faxes, mail, checks), and support presentation and preparation for hiring, approvals, and administrative tasks.
• Oversee office logistics, such as ordering supplies, maintaining records, and ensuring compliance with company policies.
• Serve as the primary point of contact for internal and external stakeholders, managing inquiries and facilitating communication.
• Assist with special projects, event planning, and ad-hoc tasks as required to support the CEO's strategic objectives.
• Handle confidential information and communications with utmost professionalism and discretion.
• Prepare and edit correspondence, reports, presentations, and other documents with a high level of accuracy and attention to detail.

Qualifications and Requirements

• A minimum of 5 years of professional experience supporting C-level executives, ideally in a fast-paced or multi-entity environment.
• Professional fluency in English, both written and spoken, is required.
• A strong sense of responsibility and the ability to anticipate needs before they are articulated.
• A high level of executive presence and the ability to interact effectively with government entities and key partners.

Required Skills

• Proficiency in Microsoft Office Suite, ERP systems, and digital workflow tools.
• Exceptional organizational and time management skills.
• Strong communication and interpersonal skills.
• Proactive mindset and problem-solving abilities.
• Meticulous attention to detail.

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia. The role requires 5-10 years of experience, supporting C-level executives in a dynamic setting.

About the Role

Novotel Hotels announces its need to hire a Receptionist in the "Differentiation" department to join the team in Riyadh, Saudi Arabia. As the first point of contact in the organization, you will play a key role in providing a welcoming environment for visitors, clients, and employees. This position requires exceptional organizational skills, strong communication abilities, and a commitment to providing excellent customer service in a fast-paced office environment.

Key Tasks and Responsibilities

• Welcome visitors, clients, and employees professionally and courteously.
• Answer incoming phone calls and direct them to the appropriate departments or individuals.
• Schedule and manage appointments using scheduling software while maintaining accurate calendars.
• Maintain the reception area in an organized, clean, and professional manner.
• Perform administrative tasks including mail distribution, data entry, and document management.
• Provide information about company services and direct inquiries to the relevant departments.
• Manage visitor logs and ensure compliance with security protocols.
• Support office operations by assisting with general administrative tasks as needed.
• Handle correspondence and maintain the confidentiality of sensitive information.
• Demonstrate professional communication standards in all interactions, both verbal and written.

Qualifications and Requirements

• Proven experience in a reception, customer service, or similar role requiring direct public interaction.
• Excellent verbal and written communication skills in English.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office applications and phone systems.
• Ability to multitask and prioritize in a busy work environment.
• Professional demeanor with a friendly and empathetic approach to customers.
• Ability to remain calm and handle multiple inquiries simultaneously.
• Strong interpersonal skills and the ability to work collaboratively with diverse teams.

Core Skills

• Reception
• Customer Service
• Organizational Skills
• Communication (Verbal and Written)
• Microsoft Office Suite
• Phone System Operation
• Scheduling Software Proficiency
• Appointment Management Systems
• Interpersonal Skills

Additional Information

Company: Novotel Hotels

Job Title: Receptionist - Differentiation

Location: Riyadh, Riyadh Region, Saudi Arabia

Required Experience: 0-1 year

Job Type: Full-time

Preferred Qualifications: Proficiency in both Arabic and English is preferred. Experience with scheduling software and appointment management systems is also preferred.

Work Environment: [Information about the team, hotel, or workplace culture will be included here, reflecting the specific environment.]

Note: Adjustments may be made according to specific local or legal requirements, such as work permits.

Our Commitment to Diversity and Inclusion: We are an inclusive company, and our goal is to attract, retain, and develop a diverse workforce.

About the Role

ALEC Holdings, a leading construction group in the GCC region and part of Investment Corporation of Dubai (ICD), is seeking an Administrative Officer to join their team in Riyadh, Saudi Arabia. With over two decades of experience in delivering complex and prominent projects in the Middle East, ALEC is a listed company committed to raising the standards of quality, innovation, and excellence in construction. This role is designated for Saudi nationals as part of Saudization efforts.

Role of the Administrative Officer

The Administrative Officer will play a vital role in supporting the efficient operation of the commercial department within construction projects. This position is essential for ensuring the smooth workflow of the department and directly contributes to the commercial success of ALEC's construction projects. The role requires 5 to 10 years of experience in an administrative or commercial support role, preferably within the construction sector.

Key Tasks and Responsibilities

• Meticulously maintain and organize all project documentation, including contracts, agreements, bank guarantees, purchase orders, and change orders, ensuring all commercial records are accurate, complete, and properly classified.
• Assist in the preparation and distribution of essential project-related documents to relevant stakeholders.
• Provide crucial financial support by assisting in the preparation of financial reports, including budget tracking, cost analysis, and expense reporting.
• Assist in the efficient processing of invoices, purchase orders, and payments, ensuring strict adherence to project budgets and applicable financial guidelines.
• Collaborate closely with the finance department to maintain accurate and up-to-date financial records.
• Support the creation, review, and execution of contracts and agreements, ensuring all necessary procedures are followed.
• Maintain comprehensive contract databases and actively monitor compliance with all contractual obligations and terms.
• Assist in coordinating contract changes and amendments, ensuring all parties are informed and updated.
• Serve as a key point of contact, facilitating effective communication and coordination between the commercial department and other project stakeholders, including procurement, legal, finance, and project management teams.
• Assist in ensuring compliance with all company policies, as well as relevant audit and legal requirements.
• Provide comprehensive administrative support to commercial managers and team members, including scheduling meetings, preparing presentations, and organizing department events.

Qualifications and Requirements

• Bachelor's or Master's degree in Business Administration or a closely related field.
• Minimum of 5 to 10 years of experience in a relevant administrative or commercial support role, preferably within the construction industry.
• Strong organizational and administrative skills, with a proven ability to manage documentation, scheduling, and record-keeping accurately.
• Solid understanding of financial principles, including budget tracking and invoice processing.
• Excellent written and verbal communication skills, essential for effective internal and external coordination.
• Proven ability to collaborate effectively with cross-functional teams and support multiple stakeholders simultaneously.
• Flexibility and adaptability to manage multiple tasks and changing priorities within a dynamic construction environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with project management software is a plus.

Additional Information

This is a full-time role and requires the applicant to be of Saudi nationality. Further details about the work environment and available opportunities will be provided during the recruitment process.

About the Role

IMbright, a center in Riyadh specializing in cognitive training and performance development for children and young adults, is seeking a Receptionist. The company is dedicated to transforming learning experiences through internationally accredited programs tailored to local needs, focusing on enhancing critical thinking, memory, focus, and processing skills. This full-time, on-site role is integral to the smooth daily operations of the center, ensuring an efficient and welcoming environment for clients and staff.

The Receptionist will serve as the primary point of contact for clients and will manage administrative tasks, coordinate schedules, and maintain organizational efficiency. This position is based at IMbright's Riyadh location: 6830 Uthman Ibn Affan Branch Rd, Alizdihar District, Riyadh, SA 12485.

Key Responsibilities

• Welcome and assist clients with a professional and friendly demeanor.
• Schedule and coordinate appointments for training sessions and consultations.
• Follow up on training sessions and monitor student attendance.
• Monitor the attendance of trainers and students to ensure operational continuity.
• Respond promptly and professionally to client inquiries via phone and in person.
• Oversee the daily operations of the center to ensure smooth functioning and efficiency.
• Provide comprehensive general administration support to the team.

Qualifications and Requirements

• Must be of Saudi Nationality.
• Possess a Bachelor’s degree or diploma in Management or a related field.
• Fluent in both spoken and written Arabic and English.
• Proficient in using office software, including MS Office Suite (Excel, Word, Outlook).
• Previous experience in an office environment is required.

Required Skills

• Strong communication skills and a commitment to adhering to working hours.
• Excellent organizational, time management, and multitasking abilities.
• Demonstrated leadership, problem-solving, and decision-making skills, particularly relevant to staff coordination and operational challenges.
• Keen attention to detail and the ability to handle confidential information with utmost professionalism.

Work Schedule and Compensation

This is a full-time, on-site position based in Riyadh, Saudi Arabia.

Working Hours:

• Sunday to Thursday: 1:00 PM – 9:00 PM
• Saturday: 9:00 AM – 5:00 PM

Salary:

• A monthly salary of SAR 5,500 is offered, which is inclusive of insurance, fees, transportation, and housing.
• Additional financial incentives and performance-based bonuses may be available.

Please note that both the working hours and the salary for this position are fixed and non-negotiable. Candidates who find these terms unsuitable are kindly requested not to apply.

About the Role

NOYA Clinics is seeking a Recruitment Coordinator to join its Human Resources team in Riyadh, Saudi Arabia. This entry-level position is designed for individuals with 0-1 years of experience to gain exposure to the recruitment process within the healthcare sector. The Recruitment Coordinator will support the hiring process, aiming for efficiency and a positive candidate experience.

Key Responsibilities

• Schedule and coordinate interviews between candidates and hiring managers, ensuring clear communication and timely arrangements.
• Communicate with candidates regarding interview details, application status updates, and required documentation.
• Maintain and update candidate records within the Applicant Tracking System (ATS), ensuring data accuracy.
• Post job openings on various job boards and the company's career pages.
• Assist in the initial screening of applications and organize candidate pipelines.
• Prepare offer letters for successful candidates and support onboarding activities.
• Coordinate pre-employment requirements, including background checks and document collection.
• Generate recruitment reports and track key hiring metrics.
• Ensure a positive candidate experience throughout the hiring process.

Qualifications and Requirements

• A Bachelor's degree in Human Resources, Business Administration, or a related field is preferred.
• 0-2 years of experience in Human Resources, recruitment, or administrative support roles.
• Strong organizational and time-management skills, with the ability to manage multiple tasks.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite, particularly Microsoft Excel and Microsoft Outlook.
• Ability to handle confidential information with professionalism and discretion.
• Familiarity with Applicant Tracking System (ATS) software is considered an advantage.

Required Skills

• Attention to detail to ensure accuracy in recruitment processes.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Customer service and interpersonal skills to provide a positive candidate experience.
• Problem-solving abilities to address recruitment challenges.
• Collaborative spirit and teamwork skills.

Work Environment and Details

This is a full-time, entry-level position based in Riyadh, Saudi Arabia. The role offers an opportunity to work within the dynamic healthcare environment of NOYA Clinics.