Full-time Administrative Organization Specialist Jobs for Students in Riyadh

More than 32 Full-time Administrative Organization Specialist Jobs for Students in Riyadh. Explore detailed job descriptions, salaries, and locations. Apply and get hired today!



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Continuous Improvement Specialist

Continuous Improvement Specialist

📣 Job AdNew

WSL Smart Logistics

Full-time

About the Role

WSL Smart Logistics, a subsidiary of Dr. Sulaiman Al Habib Medical Group, is seeking a Continuous Improvement Specialist to join their team in Riyadh, Saudi Arabia. This full-time, on-site position will support and execute process improvement initiatives across the company's integrated logistics operations. The specialist will contribute to analyzing data, optimizing systems, and ensuring adherence to standardized procedures to enhance the efficiency and reliability of logistics solutions within the Kingdom.

As a provider of integrated logistics solutions, WSL delivers services for industries with complex requirements, including time-sensitive deliveries and specialized handling. This role offers an opportunity for an individual with 0-1 years of experience to contribute to a growing organization.

Key Responsibilities

  • Support the execution of continuous improvement initiatives across logistics operations.
  • Analyze operational data to identify inefficiencies and areas for improvement.
  • Assist in Transport Management System (TMS) enhancements and system optimization activities.
  • Conduct root cause analysis for identified issues and implement corrective actions.
  • Develop and maintain performance reports and dashboards to track progress.
  • Coordinate with various teams to ensure process standardization across the organization.
  • Assist in the execution and commissioning of improvement projects.
  • Monitor Key Performance Indicators (KPIs) and track the outcomes of improvement efforts.
  • Ensure adherence to Standard Operating Procedures (SOPs) and quality standards.
  • Support the implementation of change management processes and user adoption of new systems.
  • Participate in continuous improvement workshops and related initiatives.
  • Document process improvements and maintain accurate records of all activities.
  • Participate in person-centered care initiatives undertaken by HMG.
  • Contribute to enriching patient experience with compassion, respect, and dignity.
  • Perform any applicable tasks and duties assigned within the scope of knowledge, skills, and abilities.

Qualifications and Requirements

  • Diploma required; a Bachelor's degree is preferred.
  • 0-1 years of relevant experience.

Required Skills

  • Basic Lean knowledge is preferred.
  • Fluent in English.
  • Fluent in Arabic.

Work Environment

This is a full-time, on-site position located in Riyadh, Saudi Arabia.

breifcase0-1 years

locationRiyadh

about 19 hours ago
Administrative Assistant

Administrative Assistant

Bunyan Grand Company

SR 4,000 - 5,500 / Month dotFull-time
Project coordinator

Project coordinator

📣 Job AdNew

Resilience

Full-time

About the Project Coordinator Role

Resilience is seeking a motivated and organized Project Coordinator to join its Project Management Department. This full-time position is based in Riyadh, Saudi Arabia, and is suitable for recent graduates or individuals with up to one year of relevant experience. The Project Coordinator will provide essential support to Project Managers, assisting in the planning, coordination, and tracking of project activities to ensure effective progress towards project timelines and objectives.

Key Responsibilities

  • Support Project Managers in the comprehensive planning and coordination of all project activities.
  • Proactively follow up on project tasks, key milestones, and critical deliverables to ensure timely progress.
  • Prepare essential project documentation, including meeting agendas, minutes of meetings (MoM), and action trackers.
  • Coordinate effectively with internal teams and stakeholders to facilitate the timely completion of assigned tasks.
  • Maintain accurate and organized project documentation and records for easy access and reference.
  • Assist in the preparation of clear and concise project status reports and presentations for stakeholders.
  • Monitor project schedules diligently and escalate any potential delays or issues to the Project Manager promptly.
  • Provide administrative and operational support for various activities related to project execution.

Qualifications and Requirements

  • A Bachelor's degree in Business Administration, Project Management, Information Systems, Engineering, or a closely related field.
  • Fresh graduate or possess up to one year of relevant professional experience.
  • Demonstrate strong organizational abilities and excellent communication skills, both written and verbal.
  • Proficiency in Microsoft Office Suite, with a particular emphasis on Excel and PowerPoint.
  • Ability to effectively manage multiple tasks simultaneously and thrive in a fast-paced work environment.
  • A basic understanding of project management concepts is preferred.
  • Possession of a CAPM certification or completion of project management training is considered a significant advantage.
  • Must be of Saudi Nationality.

Required Skills

  • Project Coordination
  • Communication Skills
  • Stakeholder Management
  • Documentation Management
  • Reporting and Presentation Skills

Work Environment and Details

This is a full-time role based in Riyadh, Saudi Arabia. The position offers an opportunity to develop foundational project management skills within a dynamic environment.

breifcase0-1 years

locationRiyadh

about 19 hours ago
Office Administrator

Office Administrator

📣 Job AdNew

MillerKnoll

Full-time

About the Office Administrator Role

MillerKnoll is seeking a dedicated Office Administrator to join our team in Riyadh, Saudi Arabia. This role is essential for providing comprehensive sales and administrative support to the KSA-based sales team, ensuring the smooth day-to-day operations of the entity, and maintaining a well-presented showroom. The Office Administrator will serve as the backbone of our KSA operations, managing back-of-house functions and contributing to an exceptional customer experience, aligning with MillerKnoll's purpose to design for the good of humankind.

Key Responsibilities

  • Provide comprehensive sales and administrative support to the KSA-based sales team.
  • Manage all back-of-house functions and support the daily operations of the KSA entity, including office-related activities.
  • Handle incoming calls and emails directed to MillerKnoll KSA, ensuring timely and professional responses.
  • Maintain high service standards across all touchpoints to ensure an exceptional customer experience.
  • Oversee daily office requirements, including the purchasing of supplies, stationery, CMF materials, software, and miscellaneous equipment.
  • Coordinate local and international shipments using the FedEx software manager.
  • Act as the primary point of contact for the IT department regarding office-related IT issues.
  • Assist with hotel and travel arrangements for the team as required.
  • Maintain an up-to-date log of monthly attendance and annual leave records in Excel and share it with the Administration Manager.
  • Support Dealers and Market Managers with project tracking and CRM activities.
  • Manage company portal activities and deliver administrative assistance to Dealers and Market Managers as required.
  • Navigate government and company portals to ensure the smooth issuance of PRO/GRO requests.
  • Collaborate with local service partners to facilitate required processes relating to MillerKnoll KSA.
  • Ensure the showroom is well presented at all times.

Qualifications and Requirements

  • A good level of education is essential.
  • Excellent spoken and written English is required.
  • Fluency in verbal and written Arabic is preferred.
  • Previous experience in administration or sales support is necessary.
  • The ability to communicate effectively at all levels, both by telephone and face-to-face.
  • Proficiency in computer skills, including Microsoft Word, Excel, and email.
  • Strong organizational skills are essential.
  • A good level of financial awareness is required.
  • A professional, friendly, and confident demeanor.
  • Must be well-presented and smartly dressed.
  • Ability to keep the work area tidy at all times.
  • Capability to deal with irate customers with confidence and maintain a calm approach during stressful situations.
  • Willingness to work on own initiative.
  • Flexibility in approach and working style.
  • A mature attitude is essential.

Required Skills

  • Sales Support
  • Administrative Support
  • Customer Service
  • Purchasing
  • Shipment Coordination
  • IT Support (Office Related)
  • Travel Arrangements
  • Record Keeping
  • Project Tracking
  • CRM (*********** experience preferred)
  • Company Portal Management
  • PRO/GRO Request Processing
  • Effective Communication
  • Microsoft Word
  • Microsoft Excel
  • Email Management
  • Organization
  • Financial Awareness

Work Environment and Details

This is a full-time position based in Riyadh, Saudi Arabia. The role requires a proactive individual who can manage daily office needs and support the sales team effectively. The company values sustainability, equity, and beauty in its operations.

breifcase0-1 years

locationRiyadh

1 day ago
Conference Support Administrator - 5 month Freelance/Contractor role

Conference Support Administrator - 5 month Freelance/Contractor role

📣 Job AdNew

Tahaluf

Full-time

About the Role

Tahaluf, a leading organizer of B2B live and on-demand events in Saudi Arabia, is seeking a Conference Support Administrator for a 5-month freelance/contractor position. As a joint venture involving Informa PLC, the Saudi Federation for Cybersecurity, Programming and Drones (SAFCSP), and the Events Investment Fund (EIF), Tahaluf is responsible for organizing major events such as LEAP, Cityscape, Black Hat MEA, and CPHI Middle East. This role offers an opportunity to contribute to large-scale projects within a collaborative team environment, supporting the success of prominent global events.

Role Overview

This position requires an administrator with a strong focus on detail and advanced proficiency in Microsoft Excel, specifically in managing v-lookups, pivot tables, and financial reporting. The Conference Support Administrator will play a key role in supporting the Content and Sales teams by maintaining budget trackers, processing speaker and supplier payments, and ensuring accurate record-keeping for event-related expenditures.

Key Responsibilities

  • Manage v-lookups, pivot tables, and financial reporting requirements using advanced Excel skills.
  • Maintain the budget tracker on the ERP system for the Content and Sales teams.
  • Process conference speaker-related payments, including honorariums, speaker fees, and reimbursements.
  • Handle supplier payments for event-related activities across the Content, VIP, Investor Program, and Sales teams.
  • Manage event expenses from logistics suppliers/vendors and process invoice payments as required.
  • Update budget and invoice trackers, along with contingent worker records.
  • Maintain accurate records and databases pertaining to speaker and content/logistics vendor payments.
  • Create and maintain an accreditation guide according to the accreditation provider's specifications, if applicable.
  • Upload conference content, including the conference program, speaker details, and whitepapers, to the digital event platform.
  • Provide general administrative support to the conference team as needed.

Qualifications and Requirements

  • Proven experience and strong proficiency in Microsoft Excel, including v-lookups and pivot tables.
  • Experience with financial reporting.
  • Experience maintaining budget trackers on an ERP system.
  • Experience processing supplier payments.
  • Experience processing invoice payments.
  • Experience creating and maintaining accreditation guides.
  • Experience uploading content to digital event platforms.
  • Strong communication skills.
  • Excellent customer service skills.
  • Proficiency in IT skills, including Microsoft Office Suite.
  • Familiarity with CRM systems.
  • Strong organizational skills.
  • Ability to prioritize workload effectively.
  • Exceptional attention to detail.
  • Proven ability to meet deadlines.
  • Ability to work effectively within a team environment.

Work Context

This is a 5-month, full-time, fixed-term freelance/contractor role. The position is based in Riyadh, Saudi Arabia, but the role can be performed remotely. Relocation or sponsorship support is not provided for this position. Tahaluf is committed to diversity and inclusion, and hiring decisions are based on relevant qualifications and merit. The company provides a disability-friendly environment; please inform them if support or adjustments are required during the interview or selection process.

breifcase0-1 years

locationRiyadh

Remote Job
about 19 hours ago
Reception Administrator

Reception Administrator

📣 Job AdNew

Evolution Services

Full-time

About the Reception Administrator Role

Evolution Services is seeking a Reception Administrator to join our team in Riyadh, Saudi Arabia. This role is integral to maintaining a professional company image and ensuring the smooth execution of daily operations. The Reception Administrator will act as the primary point of contact for visitors, clients, and suppliers, while also providing essential administrative support across commercial, HR, and project management functions.

Key Responsibilities

  • Professionally greet and assist all visitors, clients, and suppliers upon arrival.
  • Answer and route incoming phone calls, WhatsApp messages, and general email inquiries to the appropriate departments.
  • Manage the reception area, including booking meeting rooms, controlling visitor access, arranging hospitality services, and coordinating courier services.
  • Provide translation assistance for company brochures and project-related documents from English to Arabic.
  • Support the commercial team by managing vendor communications, maintaining commercial filing systems, and providing documentation support.
  • Assist with project administration tasks such as booking accommodation, arranging travel, managing accreditations, and coordinating daily requirements for project staff.
  • Handle inquiries received through official social media inboxes.
  • Coordinate departmental social communications, including announcements, notices, staff events, and updates.
  • Assist HR with onboarding paperwork and coordinate annual staff ticket bookings.

Qualifications and Experience

  • 1 to 3 years of experience in a reception, administrative support, or HR assistance role is preferred.
  • Strong interpersonal skills for effective interaction with a diverse range of individuals.
  • Excellent organizational skills and a logical approach to problem-solving, with a keen attention to detail.
  • High proficiency and comfort working with Microsoft Excel and Word.
  • Fluent and confident in speaking, reading, and writing in both Arabic and English.
  • Familiarity with basic social media platform management, including Instagram, LinkedIn, and WhatsApp Business.
  • Must be organized, proactive, and capable of multitasking while maintaining strict confidentiality.

Required Skills

  • Communication
  • Organizational Skills
  • Attention to Detail
  • Microsoft Excel
  • Microsoft Word
  • Social Media Handling

Work Environment and Location

This is a full-time position based at our offices in Riyadh, Saudi Arabia, specifically in the Al Faisaliyah area (Exit 18). The role requires a proactive individual capable of managing multiple tasks with precision and maintaining confidentiality.

breifcase0-1 years

locationRiyadh

about 18 hours ago
Operations Associate

Operations Associate

📣 Job AdNew

Cander

SR 4,000 / Month dotFull-time

About the Role

Cander is seeking a motivated and organized Entry Level Operations Associate to join its recruitment consultancy team. This role offers an opportunity to build a foundation in operations, recruitment, and HR within the GCC market. The position is fully remote, requiring candidates to be based in Saudi Arabia. Comprehensive on-the-job training and mentorship will be provided, making it suitable for individuals with limited prior experience.

As an Entry Level Operations Associate, you will support the company's day-to-day administrative and operational functions. You will gain exposure to recruitment processes, government compliance, technology utilization, and general HR support, with opportunities for professional growth within a consultancy environment.

Key Responsibilities

  • Support the team with essential day-to-day operations and administrative tasks.
  • Assist in managing government compliance, ensuring documentation accuracy and adherence to regulatory requirements.
  • Help coordinate recruitment processes, including managing candidate pipelines and supporting recruitment activities.
  • Utilize technology tools and systems for efficient data management and accurate reporting.
  • Provide general HR and operational support to the wider team as needed.
  • Contribute to the improvement of operational processes as experience grows.

Qualifications and Requirements

  • A Bachelor's degree or an equivalent qualification in any field is required.
  • Strong communication skills in both Arabic and English are necessary.
  • A highly organized, reliable, and eager-to-learn attitude is essential.
  • Comfort and effectiveness working remotely, maintaining a proactive approach.
  • Basic computer literacy, including proficiency with Microsoft Office Suite or Google Workspace.
  • No prior experience is necessary, as comprehensive training will be provided.

Required Skills

  • Communication (Arabic & English)
  • Organization
  • Reliability
  • Eagerness to learn
  • Proactive attitude
  • Basic computer literacy
  • Proficiency in Microsoft Office / Google Workspace

Work Environment and Compensation

This is a full-time, remote position based in Saudi Arabia. The offered salary is 4,000 SAR per month. Cander provides medical insurance and comprehensive on-the-job training. While the office is located in Riyadh, the role itself is fully remote.

breifcase0-1 years

locationRiyadh

Remote Job
about 19 hours ago
Secretary

Secretary

A company specialized in the real estate field

SR 4,000 - 5,000 / Month dotFull-time

Executive Assistant Required

A private entity is looking for a professional Executive Assistant to work in a professional and fast-growing environment, who is capable of managing sensitive executive tasks, organizing work, and efficiently following up on projects and decisions.

Main Tasks:

  • Managing and organizing appointments, meetings, and professional commitments.
  • Preparing meeting minutes and following up on the implementation of decisions and recommendations.
  • Preparing concise and accurate executive reports for management.
  • Managing official correspondence in Arabic and English.
  • Organizing and archiving contracts, documents, and technical and administrative papers.
  • Following up on ongoing projects and preparing periodic reports on work progress.
  • Coordinating with departments, external parties, partners, and suppliers.
  • Following up on contractual obligations and critical deadlines for projects and contracts.

Required Qualifications:

  • Practical experience in managing executive offices, project management, or executive support for senior management.
  • High skills in organization, follow-up, and priority management.
  • Fluency in English, both spoken and written.
  • Proficiency in Microsoft Office programs, especially Excel, Word, and PowerPoint.
  • Excellent ability to prepare reports and presentations.
  • Complete confidentiality in handling information.
  • A strong professional personality capable of continuous follow-up and task completion.

Preferred Experience:

  • Experience in large real estate projects
  • Experience in technology and digital transformation projects.
  • Good understanding of data center projects.
  • Familiarity with network systems and technical infrastructure.
  • Knowledge of security monitoring systems (CCTV) and low current systems.
  • Ability to read and understand contracts, appendices, and scope of work.
  • Experience in following up with suppliers, contractors, and consultants.
  • Familiarity with project management basics and preparing follow-up schedules.
  • Experience in large multi-party real estate projects and following up on development, implementation, and coordination among relevant parties.
  • Proficiency in using artificial intelligence tools to enhance productivity and analyze information.

Application Requirements:

Please send:

  1. Updated CV.
  2. Expected salary.
  3. Current city.

A one-page executive report template about a technical, engineering, or operational project that includes:

  1. An executive summary. The main risks or challenges. Recommendations. Required actions.
  2. A brief explanation not exceeding half a page about the most significant project the applicant participated in and their actual role in it.

Candidates who meet the requirements will be contacted


breifcase0-1 years

locationAl Woroud, Riyadh

13 days ago
Executive Assistant

Executive Assistant

📣 Job AdNew

Laverne Group

Full-time

About the Executive Assistant Role

Laverne Group is seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive administrative and strategic support to senior leadership. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional communication skills, and consistently handles sensitive information with discretion and confidentiality. This role requires strong problem-solving abilities, excellent time-management skills, and the ability to anticipate the needs of executives. The position is based in Riyadh, Saudi Arabia, and is a full-time role.

Key Responsibilities

  • Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
  • Serve as the primary point of contact between executives, internal teams, and external stakeholders.
  • Prepare and edit correspondence, presentations, reports, and other documents.
  • Uphold strict confidentiality and handle sensitive information with professionalism.
  • Organize and oversee meetings, including preparing agendas, recording minutes, and tracking action items.
  • Coordinate and manage special projects and initiatives as assigned.
  • Assist in the preparation of reports, summaries, and data analyses to support executive decision-making.
  • Streamline administrative processes to ensure efficient and effective workflow.
  • Plan and coordinate domestic and international travel, including itineraries, accommodations, and expense reports.
  • Manage logistics for internal and external meetings, events, and engagements.
  • Serve as a liaison between executives and employees, clients, vendors, and external partners.
  • Draft, review, and send professional emails and communications on behalf of executives.
  • Build and maintain positive working relationships across the organization.

Qualifications and Experience

  • A Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
  • 1-3 years of experience as an Executive Assistant or in a similar administrative role.
  • Experience level of 0-1 year is also considered.

Required Skills and Competencies

  • Exceptional written and verbal communication skills.
  • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and productivity tools such as Google Workspace and project management platforms.
  • Strong organizational skills with the ability to multitask, prioritize, and manage time effectively.
  • High level of discretion, integrity, and professionalism.
  • Strong problem-solving and critical-thinking skills.
  • Ability to work independently while managing multiple high-priority tasks.
  • Excellent interpersonal and relationship-building abilities.
  • Tech-savvy and adaptable to new systems, tools, and technologies.

Work Environment and Type

This is a full-time position located in Riyadh, Saudi Arabia. The role requires the ability to work effectively in a fast-paced environment and manage multiple high-priority tasks simultaneously.

breifcase0-1 years

locationRiyadh

about 20 hours ago
Operations Excellence Coordinator

Operations Excellence Coordinator

📣 Job AdNew

Three

Full-time

About the Role

Salasa is seeking a motivated and detail-oriented Operations Excellence Coordinator to join our team in Riyadh, Saudi Arabia. This role is crucial in supporting the Operations Excellence team to drive continuous improvement, enhance operational governance, and optimize performance across Salasa's fulfillment, transportation, and logistics operations. The Operations Excellence Coordinator will play a key part in data analysis, KPI monitoring, project coordination, and ensuring adherence to operational standards. This is an opportunity for an early-career professional to gain hands-on experience in a dynamic logistics environment, supporting the collection and analysis of operational data to identify areas for improvement and assist in the implementation of strategic initiatives.

Key Responsibilities

  • Maintain and update operational performance dashboards, reports, and Key Performance Indicator (KPI) trackers.
  • Collect, validate, and analyze operational data to identify trends, risks, and opportunities for improvement.
  • Coordinate operational excellence initiatives across fulfillment centers, dark stores, transportation, and support functions.
  • Support the implementation and follow-up of continuous improvement projects.
  • Assist in documenting and maintaining Standard Operating Procedures (SOPs), work instructions, policies, and process maps.
  • Track action items arising from audits, operational reviews, and management meetings.
  • Support operational audits and compliance reviews to ensure adherence to company standards.
  • Prepare weekly and monthly operational performance reports for management.
  • Coordinate with stakeholders to ensure timely execution of improvement plans.
  • Monitor operational Service Level Agreements (SLAs) and escalate performance gaps when necessary.
  • Support workforce productivity and process optimization studies.
  • Assist in preparing presentations, business reviews, and executive reports.
  • Participate in root cause analysis and corrective action planning.
  • Maintain project documentation and ensure proper record-keeping.

Qualifications and Requirements

  • Bachelor's degree in Industrial Engineering, Supply Chain, Logistics, Business Administration, or a related field.
  • 0-3 years of experience in logistics, supply chain, warehouse operations, operations excellence, business excellence, or process improvement.
  • Advanced proficiency in Microsoft Excel and Microsoft PowerPoint.
  • Strong analytical and reporting skills.
  • Excellent communication and stakeholder management abilities.
  • Knowledge of KPI management, process mapping, and continuous improvement methodologies is preferred.
  • Experience with Business Intelligence (BI) tools such as Power BI is an advantage.

Required Skills

  • Data Analysis
  • Reporting & Dashboard Management
  • Process Improvement
  • Project Coordination
  • Problem Solving
  • Attention to Detail
  • Operational Excellence Mindset
  • Communication & Collaboration
  • Microsoft Excel
  • Microsoft PowerPoint
  • KPI Management
  • Process Mapping
  • Continuous Improvement Methodologies
  • BI Tools
  • Power BI

Work Environment and Location

This is a full-time position based in Riyadh, Saudi Arabia. The role involves supporting operations across various functions within Salasa's logistics network.

breifcase0-1 years

locationRiyadh

1 day ago
Office Administrator Riyadh

Office Administrator Riyadh

📣 Job AdNew

LivaNova

Full-time

About the Role

LivaNova is seeking a highly organized, proactive, and detail-oriented Office Administrator to oversee the daily administrative operations of its new office in Riyadh, Saudi Arabia. This role is central to ensuring a smooth and efficient work environment, managing office resources, supporting staff, and contributing to a positive workplace culture. The successful candidate will play a key role in the foundational operations of the Riyadh office.

Key Responsibilities

  • Provide office leadership and comprehensive administrative support to the team.
  • Handle a wide variety of administrative support activities, including business-sensitive and confidential information.
  • Manage day-to-day office operations to ensure a well-organized and professional environment.
  • Coordinate and oversee administrative tasks such as scheduling, office supplies management, mail handling, and record-keeping.
  • In coordination with HR, manage employment contracts through the online portal and maintain employee visa and work permit documentation.
  • Manage the monthly payroll process in collaboration with HR and Finance departments.
  • Supervise and support administrative staff and office reception as needed.
  • Act as the primary point of contact for office vendors, service providers, and building management.
  • Maintain and manage office budgets, expenses, and petty cash.
  • Assist with the onboarding of new employees, including workstation setup and orientation.
  • Organize company events, meetings, and team-building activities.
  • Ensure compliance with health and safety regulations and company policies.
  • Manage calendars, prepare reports, and support senior management with administrative tasks.
  • Monitor office efficiency and implement improvements where necessary.

Qualifications and Requirements

  • Proven experience as an Office Administrator, Administrative Specialist, or in a similar role.
  • Fluency in both Arabic and English is essential.
  • Excellent organizational and multitasking abilities.
  • Strong written and verbal communication skills.
  • Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and other relevant office management tools.
  • Ability to handle sensitive information with the utmost confidentiality and professionalism.
  • A problem-solving mindset with a keen attention to detail.
  • Willingness and ability to work a flexible schedule when necessary.
  • Demonstrated knowledge and understanding of compliance topics.
  • A Bachelor's degree from an accredited university or college, or a high school diploma.

Required Skills

  • Office Leadership
  • Administrative Support
  • Handling Business-Sensitive and Confidential Information
  • Office Operations Management
  • Scheduling
  • Office Supplies Management
  • Mail Handling
  • Record-Keeping
  • Employment Contract Management
  • Visa/Work Permit Management
  • Payroll Process Management
  • Supervising Administrative Staff
  • Vendor Management
  • Office Budget Management
  • Expense Management
  • Petty Cash Management
  • Onboarding New Employees
  • Event Organization
  • Meeting Organization
  • Team-Building Activity Organization
  • Health and Safety Compliance
  • Company Policy Compliance
  • Calendar Management
  • Report Preparation
  • Office Efficiency Monitoring
  • Process Improvement
  • Organizational Skills
  • Multitasking Abilities
  • Written Communication Skills
  • Verbal Communication Skills
  • Microsoft Office Suite Proficiency
  • Other Office Management Tools Proficiency
  • Confidentiality
  • Professionalism
  • Problem-Solving Skills
  • Attention to Detail
  • Flexible Schedule Availability
  • Knowledge of Compliance Topics

Work Environment and Details

This is a full-time position for an Office Administrator at LivaNova, located in Riyadh, Saudi Arabia. The role requires 0-1 year of experience. The position involves overseeing the daily administrative operations of the office, ensuring a professional and efficient workplace.

breifcase0-1 years

locationRiyadh

1 day ago
Business Assistant

Business Assistant

📣 Job AdNew

JPMorganChase

Full-time

About the Role

JPMorgan Chase is looking for a professional Business Assistant to join the Investment Banking team in Riyadh. As an integral part of the support, you will work to ensure business objectives are met, while representing the bank with the utmost professionalism, discretion, and delivering error-free work, to serve as an executive partner.

In this pivotal role, you will be responsible for organizing work and solving problems for the Investment Banking team, adding essential control to daily operations and significantly increasing productivity. This is an opportunity to work within one of the world's most innovative financial institutions.

Key Tasks and Responsibilities

  • Maintain complex and detailed schedules, coordinating and managing the logistics of internal and external meetings.
  • Arrange and coordinate complex domestic and international travel plans.
  • Organize all aspects of external conferences and events, including catering and transportation arrangements.
  • Process invoices and travel and entertainment (T&E) expense claims, ensuring strict adherence to all company policies and guidelines.
  • Act as a subject matter expert on relevant policies and procedures, providing guidance to stakeholders.
  • Produce high-quality written communications, including emails and memos, for individuals at all levels of the organization.
  • Collaborate effectively with the administrative assistant team, fostering a positive partnership to ensure seamless and mutual support.
  • Lead and coordinate special projects as requested by management.

Qualifications and Requirements

  • Proficiency in Arabic, spoken and written.
  • Excellent proficiency in English, including reading, writing, and speaking.
  • Proven experience dealing with senior management, demonstrating discretion and good judgment in confidential situations.
  • Required experience in the banking sector or multinational corporations (MNC).

Required Skills

  • Strong proficiency in the Microsoft Office suite.
  • Advanced organizational skills.
  • Exceptional interpersonal skills, excellent written and verbal communication skills.
  • Excellent telephone etiquette.
  • Proven ability to manage competing priorities, including effective calendar management.
  • Discretion and good judgment in handling sensitive and confidential matters.

Additional Information

Company: JPMorgan Chase

Location: Riyadh, Riyadh Region, Saudi Arabia

Job Type: Full-time

* Morgan is a global leader in financial services, renowned for providing strategic advice and products to prominent corporations, governments, wealthy individuals, and institutional investors worldwide. The firm's "first-class business in a first-class way" approach contributes to its commitment to building trusted, long-term partnerships to help clients achieve their business objectives.

* Morgan's Global Banking division is one of the largest wholesale banking client franchises globally, serving a diverse range of clients including corporations, governments, states, municipalities, healthcare organizations, educational institutions, banks, and investors. The Global Investment Banking division specifically supports a wide array of clients by offering strategic advice, capital raising expertise, and risk management solutions.

breifcase0-1 years

locationRiyadh

about 18 hours ago