Secretary Full-time Jobs in Riyadh

• Answering and screening telephone calls, and responding to emails, messages, and other correspondence.
• Preparing and organizing documents, reports, and presentations.
• Managing and organizing line manager's meetings, trips, and conferences (invoices, booking, tickets, SAP PR/POs, etc.).
• Coordinate and prioritize tasks ensuring deadlines are met.
• Performs other duties as assigned.

• To comply with Saudization, our client is required to hire a Saudi National for this position.
• At least 2 - 5 years of experience as an Executive Assistant to Senior Management. Pharmaceutical or Manufacturing experience is a plus.
• Outstanding interpersonal, organizational, and multitasking skills.
• Proficient in Microsoft Office.
• Excellent verbal and written communication skills in English and Arabic.
• Applicants should be available for face-to-face interviews in the location mentioned above.

• Coordinate and engage with leadership in planning and organizing events and activities.
• Manage complex calendars and schedules with senior leadership, ensuring diplomacy and discretion.
• Handle time-sensitive and confidential information with appropriate organization and prioritization.
• Assist with team activities and meetings.
• Oversee travel logistics, expense reports, and administrative needs.
• Work with the EA team to manage onsite meals, events, and employee activities.
• Encourage inclusion, diversity, and equity initiatives for executives.
• Foster a positive work environment.

• Experience supporting high-level executives in a dynamic environment.
• Proficiency in Microsoft Office applications.
• Excellent interpersonal and time management skills.
• Strong problem-solving abilities and attention to detail.
• Growth mindset with adaptability.
• Skill in organizing events and managing office operations.

• Comprehensive benefits package, including private health insurance.
• Support for families, including childcare assistance and parental leave.
• Retirement plans and financial well-being programs.
• Opportunities for professional growth and learning.
• Flexible work arrangements in a supportive, inclusive environment.

• Efficiently manage administrative activities ensuring effective communication, appointments, and schedules.
• Coordinate complex travel and accommodation arrangements for the GCC team.
• Oversee logistics and onboarding, including necessary enrollments and office orientation.
• Perform business-related tasks as assigned by senior management, including the CEO.
• Lead external partnerships and vendor management for daily employee and office needs.

• Minimum 5 years of experience in a similar role.
• University degree or equivalent certification.
• Fluency in Arabic and English.
• Saudi citizenship is required.
• Some travel may be necessary.

• Competitive salary package.
• Opportunities for career advancement.
• Supportive and dynamic work environment.

• Executive Support: Manage the General Manager’s calendar, arrange meetings, prepare agendas, and handle confidential correspondence.
• Document Management: Draft, review, and format official documents, presentations, and reports.
• Communication & Coordination: Serve as the primary point of contact between the General Manager and stakeholders.
• Office Administration: Maintain records, oversee office supplies, and logistics for events.
• Travel & Logistics: Coordinate travel arrangements for the General Manager and visitors.
• Confidentiality & Compliance: Ensure sensitive information is handled with confidentiality.
• Follow-Up & Monitoring: Track pending issues and prepare status updates.
• Support to Department: Provide administrative support to the Equipment Operations team when necessary.

• Bachelor’s Degree in Business Administration, Office Management, or a related field.
• Proficiency in MS Office Suite (Word, Excel, PPT, Outlook).
• Excellent written and verbal communication skills in both English and Arabic.
• Strong organizational and multitasking abilities.
• High degree of discretion with confidential information.
• Teamwork and initiative.
• Strong follow-up and coordination skills.

• Gain valuable on-the-job experience in a dynamic and professional environment.
• Enhance your skills and work alongside experienced Daners and learn from the best.
• Receive a Tamheer certificate upon completion to boost your career prospects.

• Prior Program Participation: You cannot have previously participated in the Tamheer program.
• Education: You need a diploma degree from a technical, health, or administrative institute, or a bachelor's degree or higher from an accredited university.
• You must be a Saudi.
• Not registered in GOSI (General Organization for Social Insurance) for the last 6 months.
• Registration: You must be registered on the Human Resources Development Fund (HRDF) website.

• Prepare correspondence and legal documents for attorneys as needed.
• Drafted information on behalf of the timekeeper with minimal direction.
• Manage attorneys' calendars and schedule complex meetings, travels, and seminars.
• Update and proof visual presentations.
• Organize and prioritize emails and phone calls.
• Type general correspondences, memos, and business plans, and proofread for spelling and grammar.
• Assist colleagues in practice groups and foster a collaborative team environment.

• High School Diploma or equivalent (a secretarial degree is preferred).
• Significant legal secretarial experience, preferably in a legal or professional services environment.
• Intermediate knowledge of Word, Excel, and PowerPoint.
• Familiarity with office systems like Intapp Time.
• Strong organizational skills and the ability to work independently.
• Excellent verbal and written English communication skills.
• Desire for self-development and collaboration.

• Executive and Administrative Management:
  • Manage the CEO’s calendar, appointments, and meetings with precision and foresight.
  • Prepare reports, executive summaries, and presentations for internal and external use.
  • Handle correspondence, prioritize communications, and ensure timely responses.
  • Oversee document management systems and maintain accurate recordkeeping.
  • Follow up on decisions and action items to ensure timely execution.
• Strategic Coordination and Communication:
  • Serve as the main liaison between the CEO and department heads.
  • Draft, edit, and review executive communications, letters, and official statements.
  • Coordinate executive committee meetings, including agenda preparation and minutes.
  • Supervise and support administrative assistants or office staff as needed.
• Executive Support:
  • Organize business travel, accommodations, and itineraries for the CEO.
  • Attend select meetings to record minutes and track follow-up actions.
  • Maintain confidentiality and discretion in handling sensitive information.
  • Provide operational insights and reports to enhance office efficiency.
• Representation and External Relations:
  • Represent the CEO’s office professionally in external meetings or corporate events.
  • Build and maintain relationships with partners, stakeholders, and government entities.
  • Coordinate with the PR or Communications team for official announcements or events.

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum 7 years of experience in executive office management or a senior administrative role.
• Exceptional communication and interpersonal skills.
• Fluency in English and Arabic (both written and spoken).
• Advanced proficiency in Microsoft Office Suite and project management tools.
• Professional demeanor with leadership qualities and organizational excellence.

Business Manager needed to lead strategic initiatives, drive operational excellence, and achieve organizational goals. Responsibilities include developing business plans, managing cross-functional teams, and analyzing market trends to identify growth opportunities. The ideal candidate will have strong leadership skills, financial acumen, and the ability to build relationships with key stakeholders.

• Business Follow-up: Monitor the implementation of executive decisions, prepare periodic project reports, and coordinate with partners for continuous follow-up.
• Corporate Communication: Manage communications with external companies and strategic partners, ensuring contract compliance, and representing the CEO in official correspondence.
• Email and Correspondence Management: Oversee CEO's emails, draft official correspondence, and organize email archiving.
• Meetings: Organize and manage the CEO’s meeting schedules, prepare agendas, and attend meetings to record minutes.
• Exhibitions and Events: Research and organize participation in relevant exhibitions and conferences.
• Guests and Visitors: Professionally manage guest receptions and appointments.
• Meeting Room Management: Ensure meeting rooms are equipped and prepared for discussions.
• Reports: Prepare and submit periodic reports to senior management.

• Bachelor’s degree in Business Administration, Executive Secretarial Studies, or a related field.
• Minimum of 3 years experience in executive secretarial or administrative support roles.
• Proficiency in Microsoft Office and strong communication skills in both Arabic and English.
• Professional, organized, and detail-oriented personality with the ability to work under pressure.

• Coordinate daily sales operations and provide administrative support to the sales team.
• Prepare sales quotations, pro forma invoices, and customer order confirmations.
• Follow up on customer inquiries, quotations, and order statuses.
• Maintain accurate sales data and customer records.
• Assist in preparing sales reports, forecasts, and performance analyses.
• Liaise with logistics, finance, and registration departments for vehicle delivery and documentation.
• Support the sales team with payments, financing, and insurance documentation.
• Monitor stock availability and coordinate with parts and service departments.
• Handle customer calls and emails professionally.
• Ensure compliance with company policies and quality standards.

• Proven experience in a similar role, preferably within the automotive sector.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficient in MS Office and ERP/CRM systems.
• Detail-oriented with strong analytical skills.
• Ability to work under pressure and meet deadlines.
• Diploma or Bachelor’s in Business Administration, Marketing, or related field.
• Fluency in English (Arabic is a plus).

• Manage and coordinate daily administrative operations and ensure implementation of approved policies and procedures.
• Organize and maintain incoming and outgoing correspondence in a secure and systematic manner.
• Coordinate meetings and appointments, and prepare meeting minutes and administrative reports.
• Supervise administrative support, reception, and general service staff.
• Monitor and manage office supplies and equipment to ensure continuous availability.
• Communicate with suppliers and service providers, and follow up on office contracts and invoices.
• Prepare and submit periodic reports to senior management.
• Contribute to improving internal processes and enhancing administrative efficiency.
• Welcome visitors and clients, representing the office in a professional manner.
• Organize and archive both paper and electronic files for easy access.

• Bachelor’s degree or diploma in Secretarial Studies, Business Administration, or a related field.
• Proficiency in English (spoken and written).
• Strong organizational and coordination skills with experience handling administrative correspondence.
• Proficient in computer use and Microsoft Office applications.
• Excellent communication, problem-solving, and teamwork skills.
• Ability to manage time effectively and handle multiple tasks efficiently and professionally.

• Manage executives’ calendars, appointments, and travel arrangements (domestic and international).
• Prepare, proofread, and edit correspondence, reports, and presentations.
• Act as the primary point of contact between senior management, internal teams, and external stakeholders.
• Coordinate meetings, prepare agendas, record minutes, and follow up on action items.
• Handle sensitive and confidential information with discretion and professionalism.
• Maintain an efficient document management and filing system for easy retrieval of information.
• Support special projects, conduct research, and manage ad-hoc tasks as required.
• Anticipate the needs of executives to ensure the timely completion of key tasks and deliverables.

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• 3–5 years of experience as an Executive Assistant or in a similar senior administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Professional demeanor, proactive attitude, and strong attention to detail.
• Ability to maintain confidentiality and handle sensitive information.
• Flexibility to work in either Riyadh or Dammam.

• Manage and maintain the executive's schedule, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations for internal and external meetings.
• Coordinate and facilitate communication between executives and other departments or external stakeholders.
• Handle confidential information with discretion and professionalism.
• Assist in the management of special projects and initiatives from inception to completion.
• Organize and maintain files, records, and databases to ensure easy access to information.
• Conduct research and compile data to support executive decision-making and strategy formulation.

• Bachelor's degree in Business Administration or a related field.
• Proven experience as an executive assistant or in other administrative roles.
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills in English; knowledge of Arabic is a plus.
• Exceptional organizational and time management skills with a strong attention to detail.
• Ability to work independently and prioritize tasks effectively in a fast-paced environment.
• Demonstrated ability to maintain confidentiality and handle sensitive information.

• Handle incoming and outgoing telephone calls promptly and efficiently.
• Provide information and assist guests with their inquiries.
• Maintain a high standard of professionalism at all times.
• Coordinate communication between departments and guests.

Successful candidates should demonstrate strong communication skills, attention to detail, and the ability to work collaboratively in a fast-paced environment. Experience in the hospitality industry is a plus.

At Marriott, we celebrate diversity and are committed to creating an inclusive environment. Joining our team means being a part of a community that values engagement, growth, and the dedication to providing exceptional service.

• Receive, screen, and manage emails, messages, and incoming calls, responding or directing them as needed.
• Draft and prepare official letters, reports, and internal and external memos.
• Schedule and organize meetings for the General Manager and prepare agendas.
• Prepare necessary materials for meetings, document meeting minutes, and follow up on decisions.
• Organize and maintain files and records in an easily accessible and secure manner.
• Update databases and essential documents in accordance with company policies.
• Communicate with various departments to ensure the implementation of tasks and directives issued by the General Manager.
• Prepare periodic reports summarizing departmental performance or providing essential information for decision-making.
• Handle sensitive and confidential information with a high level of professionalism.
• Ensure all administrative tasks are executed in compliance with company policies and procedures.

• Diploma or Bachelor's degree in Administration, Secretarial Studies, or a related field.
• A minimum of 7 years of experience in executive secretarial or administrative support roles.
• Strong communication skills in both Arabic and English (written and spoken).
• Proficiency in Microsoft Office programs (Word, Excel, PowerPoint, Outlook).
• Ability to work under pressure and manage priorities effectively.
• Strong organizational and administrative skills, with the ability to follow up and execute tasks efficiently.

• Identify and pursue new business opportunities within the exhibitions and events sector.
• Build and maintain strong relationships with clients, partners, and stakeholders.
• Prepare and deliver sales presentations and proposals to potential clients.
• Negotiate contracts and pricing to maximize revenue while maintaining client satisfaction.
• Coordinate with internal teams (marketing, operations, logistics) to ensure smooth execution of events.
• Track sales performance against targets and provide regular reports to management.
• Follow up on leads and inquiries generated through marketing campaigns or networking.
• Attend industry events and exhibitions to promote the company and expand the client network.
• Manage client accounts, ensuring excellent customer service and repeat business opportunities.
• Stay up-to-date with industry trends and competitors to identify opportunities for growth.

• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Experience with Customer Relationship Management (CRM) software.
• Ability to multitask and prioritize work effectively.
• Problem-solving and interpersonal skills.
• Previous experience in a sales support or administrative role is an advantage.
• Bachelor's degree in Business Administration, Marketing, or related field.

• Contract Type: Full-time
• Work Schedule: 5 days a week
• Location: Main office in Al Yasmeen, Riyadh
• Salary: Excellent monthly salary + annual bonuses
• Work Environment: Creative and supportive of professional development
• Training: Internal training with ongoing professional growth opportunities
• Working Hours: Flexible

• Coordinate effective handling of waiting customers.
• Work closely with Stock Yard Supervisor and drivers to expedite vehicle dispatch.
• Attend regular meetings with the Sales team to address sales target issues and improve performance.
• Maintain updated customer records and manage invoicing processes in a timely manner.

• Diploma in a relevant field.
• A minimum of 2 years experience in sales.
• Proficiency in English and Arabic.

• Strong leadership qualities and time management skills.
• Ability to monitor and implement processes effectively.
• Problem-solving skills with good awareness and deductive reasoning.