Full-time Administrative assistant Jobs in Riyadh

Administrative Assistant:Provides administrative and clerical support by managing schedules, handling correspondence, organizing documents, and assisting with daily office operations to ensure smooth workflow.

• Prepare and follow up on procurement requests.
• Input data and organize supplier files and invoices.
• Coordinate with management regarding material requirements.
• Prepare simple reports using Excel.
• Support the procurement team in daily operations.

• Bachelor's degree in a relevant field.
• Recent graduate or basic experience in administration.
• Proficiency in Microsoft Office, particularly Excel.
• Strong organizational and detail-oriented skills.
• Previous experience in contracting companies is preferred.

• Greet clients and visitors in a friendly manner.
• Maintain a clean and tidy reception area.
• Prepare refreshments for guests.
• Collect and distribute mail appropriately.
• Answer calls and direct them to the correct person.
• Monitor and order pantry and office supplies.

• Support client activities proactively.
• Manage diaries and coordinate meetings.
• Handle travel arrangements and bookings.
• Process and monitor expenses using Concur.
• Perform any other duties as requested.

• Proficiency in Word, Excel, and PowerPoint.
• Previous experience in a professional services sector.
• High organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to work in a fast-paced environment.

• Coordinate between teaching administrative coordinators and the undergraduate office for smooth operations.
• Attend assigned classes to assist instructors and manage class dynamics.
• Organize and distribute class materials such as notes and case studies.
• Monitor student behaviors and exam regulations for special needs.
• Communicate effectively with IT and Facilities to ensure classroom readiness.
• Schedule and oversee office activities while maintaining clear communication with faculty and students.
• Assist in organizing orientations, graduation ceremonies, and other college events.

• Assist with day-to-day administration support
• Manage a high volume of incoming calls for the Line Manager
• Provide reporting and analysis for the Line Manager and assigned department
• Sort incoming mail and manage outgoing items
• Prepare materials for meetings and special events
• Maintain relationships with other Park Department heads
• Prepare minutes of meetings and various reports
• Develop PowerPoint presentations as required
• Maintain departmental filing systems and archive data
• Order and maintain office supplies
• Coordinate travel arrangements for department personnel
• Handle guest concerns, inquiries, and complaints
• Ensure compliance with Record Policy
• Create and maintain park duty schedules
• Take and distribute notes in staff meetings
• Perform other duties as assigned

• Bachelor’s degree in business administration, Office Management, or a relevant diploma
• Minimum of 2 years of experience in a similar role
• Advanced computer skills in Microsoft Office Tools
• Fluency in English and Arabic
• Advanced knowledge of contracts cycle and archiving

• Self-Actualization & Fulfilment: Proficiency Level – MEDIUM
• Team Synergy & Development: Proficiency Level – MEDIUM
• Entrepreneurial Mindset & Drive: Proficiency Level – MEDIUM
• Business Acumen & Diligence: Proficiency Level – MEDIUM

• Handle incoming calls and emails in both English and Arabic.
• Prepare reports, documents, and correspondence.
• Maintain filing systems and records.
• Coordinate meetings and schedules.
• Provide general administrative support to management.

• Fluency in English and Arabic (mandatory).
• Strong communication and organizational skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Previous administrative experience is preferred.

• Register accounting operations, perform reconciliations, and execute monthly and annual closures.
• Manage Accounts Payable (AP), including validation and registration of invoices and payment tracking.
• Prepare bank reconciliations and monthly cash flow statements, including projections and variance analysis.
• Prepare and present local taxes in KSA (VAT, Zakat, WHT) and coordinate with external advisors.
• Organize and archive financial and legal documents, manage suppliers and service renewals.
• Provide administrative and operational support to the team and prepare documentation for audits and financial reporting.

• Saudi Nationality is a must.
• Bachelor’s degree in Accounting, Finance, or Administration.
• 2-4 years of accounting experience with knowledge of the full cycle, closures, and KSA taxation (VAT, Zakat, WHT).
• Proficiency in accounting ERPs (SAP, SAP B1, Odoo) and advanced Excel; knowledge of Office and reporting tools.
• Languages: Native Arabic, high-level English, Spanish is a plus.
• Skills: analytical ability, organization, autonomy, effective communication, problem-solving, and high integrity.

• Provide administrative and operational support to the sales team, coordinating interactions between clients, trainers, and internal teams.
• Handle incoming and outgoing couriers, ensuring timely dispatch and tracking of essential documents and training materials.
• Maintain and update internal databases and CRM systems to ensure accurate records of skills, certifications, and availability.
• Assist in processing sales orders related to training sessions, ensuring proper documentation and timely execution.
• Prepare training schedules, contracts, proposals, and reports using MS Office applications.
• Ensure timely follow-up on client requests and feedback, striving for high customer satisfaction.
• Organize and maintain all relevant documentation for trainers and sales.

• Bachelor’s degree in Business Administration, Marketing, or a related field is preferred.
• Bilingual proficiency in Arabic and English is a plus.
• Proficiency in MS Office Suite is essential.
• 2-3 years of experience in administrative roles is mandatory.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.

• Employment Visa
• Medical Insurance
• Annual Air Ticket (Home Country)

• Coordinating with Saudi Arabian government departments for licenses, permits, and visa processing.
• Handling all government portals and updating company profiles on GOSI, CoC, SBC, MoC, Zacat, Qiwa, Muqeem, and others as needed.
• General reception duties including greeting visitors, answering calls, and handling mail.
• Providing clerical support including IT and translation support, drafting letters, and maintaining compliance with government portals.
• Keeping public spaces organized and assisting with internal activities like staff lunches and client development.
• Performing additional duties as required.

• Assist in daily operations of the HR department.
• Prepare reports and administrative documentation.
• Coordinate with internal departments regarding HR-related matters.
• Support administrative activities related to employee services.
• Organize documents and maintain departmental records.
• Perform other administrative duties as assigned by the HR department.

• Diploma or Bachelor’s degree in Business Administration, Human Resources, or a related field.
• Familiarity with government HR platforms such as Qiwa and Mowaamah.
• Good organizational and administrative skills.
• Proficiency in Microsoft Office.
• Strong communication skills.
• Attention to detail and ability to manage documentation.

• Coordinate with Saudi Arabian government departments for permits, licenses, and visa processing.
• Handle all government portal updates including GOSI, CoC, SBC, MoC, Zacat, Qiwa, Muqeem.
• Provide general reception duties, assisting visitors, answering calls, and managing incoming/outgoing mail.
• Offer clerical support including IT and translation, drafting letters, and project filing.
• Organize public spaces, ensuring they remain welcoming and orderly.
• Assist in organizing internal and external activities like staff events and training sessions.

• Bachelor’s degree in business administration, IT, or English.
• 5 years of experience as an Administrative Assistant with knowledge of Microsoft Office.
• Previous experience in Saudi governmental processes preferred.
• Fluent in Arabic and English.
• Strong organizational and communication skills.
• Attention to detail and proactive client-service orientation.
• Experience in the A/E/C industry is a plus.

Activity: Telecommunications Company
City: Riyadh - Al-Sahafa
Job Title: Administrative Assistant/HR Assistant

Tasks:
• Assisting in sorting and compiling files.
• Receiving emails and directing them according to the department.
• Assisting in the recruitment department (screening candidates).
• Submitting requests for employee affairs in the human resources system such as Jisr Kayan Bizat (vacations, end of service, advances, overtime, etc.)

Requirements:
• Experience in the same field not exceeding one year.
• Diploma or Bachelor's degree or equivalent
• Immediate notice.
• Knowledge of Microsoft programs.

Please send your CV to the email below and include the job title (Administrative Assistant/HR Assistant)
May God protect you, please send me a private message.

• Office Operations Management: Oversee day-to-day office services including reception, mailroom, security administration, and supply management.
• Event & Meeting Support: Lead logistics for executive meetings and events, managing agendas, hospitality, and technical requirements.
• Administrative Coordination: Maintain and audit office records and databases, ensuring compliance with corporate standards.
• Stakeholder & Vendor Liaison: Serve as primary contact for staff and vendors, managing contracts and relationships.
• Process & Efficiency Improvement: Identify and implement workflow improvements to support operational excellence.

• Experience: 5+ years in office management or executive assistance.
• Languages: Fluent in English and Arabic.
• Vendor Management: Experience in managing service providers and contracts.
• Technical Mastery: Proficient in Microsoft 365 and office management platforms.
• Strategic Mindset: Proactive problem-solver.
• Organization: Strong attention to detail; capable of handling multiple priorities in a fast-paced environment.
• Independence: High level of professionalism and maturity to manage sensitive information.
• Availability: Must be able to work in the Riyadh office 3 days a week.

• Manage schedules, bookings, and logistics
• Support daily business and personal tasks
• Conduct online research and prepare basic reports
• Utilize Google tools and ChatGPT
• Accompany to meetings and travel as needed
• Provide driving support

• 1-2 years of experience
• Strong proficiency in English
• Comfortable with technology
• Smart, reliable, discreet, and ambitious
• Valid driving license

Collaboration Opportunity | Content Creator (Baloot)

We are looking for a content creator

who has a good understanding of games, especially the game of baloot, to work with us in creating distinctive entertainment content.

Nature of Work

Collaboration on a contract basis for a number of clips monthly, with a plan for diverse weekly content.

Tasks

Filming and creating content related to the game of baloot.

Following trends and creating attractive content ideas.

Filming some clips at our location and some can be produced at your place.

Collaboration in developing weekly content ideas.

Requirements

A good understanding of the game of baloot and its culture.

Following trends on social media.

And an attractive style in presenting content.

The ability to come up with new ideas for clips.

📍 Location of the workplace: Riyadh – Al-Awali neighborhood

If you are interested in content creation and have a passion for games, especially baloot, we are happy to hear from you.