Full-time Administrative assistant Jobs in Riyadh

What do we offer? 

• Coordinate with Saudi Arabian government departments for licenses and visa processing.
• Manage company profiles on government portals (*, GOSI, MoC, etc.).
• Handle general reception duties and assist visitors, answer calls, and manage mail.
• Provide clerical support including IT and translation, letter drafting, and maintaining compliance.
• Organize and maintain public spaces including conference and break rooms.
• Assist with internal activities such as staff lunches and client events.
• Perform other administrative duties as required.

• Bachelor’s degree in Business Administration, IT, or English.
• 5 years of administrative experience, preferably with Saudi government relations.
• Fluency in Arabic and English, both verbal and written.
• Strong computer skills, especially in Microsoft Office.
• Excellent organizational, communication, and interpersonal skills.
• Proactive and client-service oriented.

• Provide end-to-end administrative and office support to KSA, CT, and JM leadership.
• Act as the first point of contact, managing communications, scheduling, travel, and office operations.
• Support the General Manager across MENA by tracking initiatives and preparing leadership communications.
• Oversee immigration and mobility processes while ensuring compliance with safety standards.
• Manage petty cash, expenses, and gather market intelligence in KSA and the MENA region.

• Relevant qualification or experience in administration/public relations.
• Proficient in Microsoft Office and travel/expense systems.
• Effective communicator with strong planning and coordination skills.

• Correspondence & Documentation:
  • Prepare, format, and edit official letters, memos, and reports in Arabic and English, especially correspondence with Riyadh Amanah and municipal departments related to O&M contracts.
  • Create and update PowerPoint presentations for project progress meetings, Amanah reviews, and internal briefings.
  • Organize, maintain, and update physical and electronic archiving systems for all O&M project documents: contracts, work orders, permits, completion reports, approvals, inspections, and correspondence.
  • Maintain logs and registers for all correspondence, submittals, and O&M documentation.
• Follow‑Up & Coordination:
  • Track and follow up on submissions, approvals, renewals, and routine procedures related to municipal assets O&M (facilities, infrastructure, public spaces, and related services).
  • Handle incoming and outgoing mail, emails, and calls with Amanah officials, contractors, and internal teams; ensure proper registration and distribution.
  • Coordinate appointments, meetings, and schedules with Riyadh Amanah representatives, municipal inspectors, and project staff.
  • Liaise with Riyadh Amanah and other relevant municipal entities to complete administrative procedures, obtain signatures/stamps, and follow up on project‑related matters.
• Confidentiality & Support:
  • Ensure confidentiality and proper handling of company, project, and municipal documents.
  • Perform other administrative and secretarial duties to support the O&M project as assigned.

• Bachelor’s degree in any discipline.
• Experience: Minimum 5 years of administrative/secretarial experience with Saudi government entities, preferably municipalities or Amanah.
• Experience in an engineering consultancy or in operation and maintenance / infrastructure / municipal services projects is a strong advantage.
• Good knowledge of municipal procedures, documentation, and platforms used by Riyadh Amanah.
• Proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook).
• Excellent written and verbal communication skills in Arabic; good command of English preferred.
• Strong organizational skills, accuracy, and attention to detail.
• Ability to handle multiple tasks, work under pressure, and meet deadlines.
• Professional appearance, strong sense of responsibility, and high level of discretion.
• Native Arabic speaker with professional fluency in English and Arabic (reading, writing, speaking).

• Coordinating facility management activities to ensure smooth office operations
• Managing reception duties and serving as the first point of contact for visitors
• Supporting the planning and execution of office events and internal activities
• Providing administrative support for visits, including agenda coordination and booking arrangements

• Currently pursuing or recently completed an associate’s or bachelor’s degree
• Strong organizational and time management skills
• Good written and verbal communication skills in English
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
• Ability to handle multiple tasks and work collaboratively in a team environment

• Prior internship or academic experience in administrative support or office coordination

📢 Job Announcement | Administrative Assistant

A company operating in the restaurants and food services sector announces the availability of a job vacancy for the position of:

🔹 Administrative Assistant
📍 Work Location: Riyadh

🔸 Conditions and Requirements:

• The applicant must be Saudi national
• Recent graduate or have some experience in administrative work
• Holder of a suitable qualification (Business Administration, Office Management, or a related field)
• Good experience or knowledge in administrative work and government platforms
• Good familiarity with Microsoft Office programs (Word, Excel, PowerPoint)
• High organizational skills and ability to follow up on tasks
• Proficiency in communication and teamwork

🔸 Job Responsibilities:

• Follow up on administrative transactions and government systems
• Organize internal and external files and correspondences
• Prepare reports and schedules using Office programs
• Coordinate between different departments
• Support the team in daily tasks

🔸 Benefits:

• Professional work environment
• Opportunities for development and career growth
• Competitive salary and benefits

📩 To apply:
Please send your CV to the company link 
https://***********************************************************************

• Manage executives’ schedules, appointments, and travel arrangements.
• Prepare and edit correspondence, presentations, and official documents.
• Coordinate meetings and prepare agendas while taking minutes.
• Maintain accurate electronic and physical filing systems with confidentiality.
• Handle incoming calls, emails, and inquiries professionally.
• Support procurement processes and manage office supplies.
• Assist with reports, data analysis, and documentation.
• Ensure compliance with company policies and procedures.

Job Summary:

The clinic coordinator is responsible for organizing the workflow within the clinic and ensuring a distinguished experience for patients from the moment they arrive until the service is completed. Their duties include coordinating between doctors, nursing, and supporting departments, managing appointments, and following up on patients' needs to ensure the quality of service and the smoothness of daily operations.

Tasks and Responsibilities:

• Welcoming patients and directing them to the appropriate clinics.

• Managing the appointment schedule and ensuring its accuracy and updates.

• Coordinating between doctors and nursing to ensure smooth workflow within the clinic.

• Following up on patient files and ensuring the completeness of required data.

• Responding to phone inquiries and providing necessary information to patients.

• Monitoring waiting cases and working to reduce wait times as much as possible.

• Preparing daily reports on the number of visitors, appointments, and operational notes.

• Dealing with complaints and notes, resolving them or escalating them to the relevant management.

• Coordinating with the insurance department to ensure the accuracy of approvals and procedures.

• Adhering to quality policies and safety standards within the healthcare facility.

• Supporting administrative activities such as organizing files, monitoring supplies, and organizing the work environment.