Full-time Event Coordinator Jobs in Riyadh

We are looking for a creative and organized exhibition and conference coordinator to join our team and contribute to the success of our events. You will be responsible for planning, executing, and managing all aspects of exhibitions and conferences, from the initial concept to the final execution. If you have excellent organizational skills, the ability to work under pressure, and a passion for creating unforgettable events, we invite you to apply.

Key Responsibilities:

• Develop and coordinate comprehensive exhibition and conference plans.
• Manage event budgets and communicate with suppliers.
• Oversee logistical and execution aspects to ensure smooth event flow.
• Collaborate with marketing and creative teams to ensure event objectives are met.

About the Role

Shine - Event Staffing is seeking an F&B Coordinator to join its team in Riyadh, Saudi Arabia. This position is integral to supporting the recruitment of event staff and ensuring the smooth execution of daily operations. The F&B Coordinator will serve as a key liaison between staff, clients, and internal teams, facilitating seamless staffing placements and successful event delivery.

This full-time role offers an opportunity for individuals with 0-1 years of experience to develop their skills in a dynamic operational environment. The successful candidate will contribute to maintaining operational efficiency and upholding high service standards for clients.

Key Responsibilities

• Support the sourcing, screening coordination, and development of the talent pool.
• Assist with the onboarding process for new talent, including document verification and profile maintenance.
• Provide support for on-ground operations and staff deployment for events and projects.
• Manage staff accreditation, uniform distribution, and event readiness requirements for deployed personnel.
• Monitor on-site service quality and ensure consistent staff attendance and presentation standards.
• Coordinate staff scheduling, manage availability, and ensure efficient deployment across multiple assignments.
• Brief staff members before assignments and act as a primary point of contact during events.
• Liaise with clients to understand requirements, discuss timelines, and provide operational updates.
• Maintain accurate records of placements, staff profiles, and relevant documentation.
• Gather and document post-event feedback from staff and clients to support continuous improvement.

Required Qualifications

• Strong coordination and organizational skills are essential for managing diverse operational needs.
• The ability to manage multiple tasks and competing priorities simultaneously is required.
• Comfort working effectively within a fast-paced operational environment is necessary.
• Excellent communication and stakeholder management skills are vital for interacting with various parties.
• The capacity to work collaboratively and closely with staff, clients, and internal teams is a key requirement.
• Fluency in both Arabic and English is mandatory for this role.

Skills Profile

• Coordination
• Organizational skills
• Ability to manage multiple tasks and priorities simultaneously
• Communication
• Stakeholder management

Work Context

This is a full-time position based in Riyadh, Saudi Arabia. The role requires individuals to be comfortable working within a fast-paced operational environment and to collaborate closely with staff, clients, and internal teams.

Customer Service & Operations Coordinator
Key Responsibilities

- Manage customer inquiries through WhatsApp, phone calls, and social media platforms.
- Provide professional and timely responses to customer questions and requests.
- Follow up with customers regarding orders, deliveries, appointments, and special requests.
- Coordinate with suppliers and service providers to ensure smooth operations.
- Support the planning and coordination of workshops, events, and collaborations.
- Maintain accurate records of customer interactions, orders, and follow-ups.
- Assist in resolving customer concerns and ensuring a positive customer experience.
- Coordinate internal and external communications to support daily operations.
- Build and maintain strong relationships with customers, suppliers, and partners.

Requirements

- Excellent communication and customer service skills.
- Strong organizational and multitasking abilities.
- Friendly, professional, and detail-oriented personality.
- Ability to manage WhatsApp Business and customer communications efficiently.
- Good problem-solving and follow-up skills.
- A creative mindset and strong attention to presentation and aesthetics are preferred.

About the Role

Tamara, Saudi Arabia's first FinTech unicorn, is seeking an Internal Communications & Events Specialist to join its team in Riyadh. The company's mission is to empower individuals through a customer-centric financial super app. Tamara is a rapidly growing organization with over 1,000 employees from 50 nationalities, serving customers across Saudi Arabia, the UAE, and the GCC. This role is designed for a proactive individual with a flair for storytelling and a hands-on approach to execution.

The Internal Communications & Events Specialist will act as a Culture Champion, ensuring all team members feel connected to Tamara's mission, regardless of their location or time zone. This position involves informing employees and organizing engaging events to foster community and connection.

Key Responsibilities

• Develop compelling internal narratives by infusing employee communications with a storytelling approach to ensure messages are memorable and resonant.
• Plan and execute internal events, including All-Hands meetings and team-building activities, to foster a strong sense of community.
• Serve as the primary on-site coordinator for event execution in Riyadh.
• Identify process gaps within internal communications and event management, analyzing and proposing improvements in collaboration with stakeholders.
• Support the maintenance and content refresh of internal digital portals, ensuring they are user-friendly and reflect Tamara's "Simplicity" pillar through engaging content such as polls, infographics, and videos.
• Lead employee spotlight initiatives to highlight individual stories and contribute to Tamara's internal talent brand.
• Collaborate effectively with various stakeholders, including the People & Culture team, Executive Leadership, the CEO Office, and cross-functional teams like Finance and Design.

Qualifications and Requirements

• A Bachelor's degree in Marketing, Design, Visual Communications, Business, or a related field.
• 2-4 years of relevant experience in communications, events, or marketing, with a desire for increased ownership.
• Fluency in reading, writing, and conversing in both Arabic and English.
• Proven experience in event planning, with the ability to remain calm and take initiative in resolving challenges.

Required Skills

• Human-Centric Storytelling: Ability to transform technical updates into engaging narratives that connect with employees on a personal level.
• Topic Expertise & Self-Starter: Capable of independently researching complex topics and becoming a go-to resource.
• Visual Storytelling: Proficiency in creating short-form video content and capturing/directing events for compelling visual stories.
• Strategic Thinking: Understanding the strategic purpose of communications and their contribution to overall company success.
• Organization and Execution: Demonstrated ability to translate creative concepts into structured and actionable deliverables.
• Internal Communications: Experience in developing and executing internal communication strategies.
• Events Planning: Expertise in conceptualizing, organizing, and managing internal events.
• Content Creation: Skill in developing various forms of content for internal audiences.
• Digital Hub Management: Experience in managing and enhancing internal digital platforms.
• Stakeholder Management: Ability to build and maintain strong relationships with diverse stakeholders.
• Organization: Strong organizational and project management skills.
• Creativity: Innovative and imaginative approach to communication and event design.
• Ownership: Proactive and self-motivated with a drive to take initiative and improve processes.
• Insatiable Curiosity: A genuine interest in fintech and a continuous desire to explore new engagement methods.
• Resilience & Humility: Ability to navigate a fast-paced scale-up environment with a confident yet open-minded approach to learning and collaboration.

Work Environment and Location

This is a full-time position based in Riyadh, Saudi Arabia. The role requires a proactive individual who can contribute to a dynamic and growing organization.

About the Role

AIR (Advanced Inhalation Rituals) is seeking to hire Saudi nationals for the position of HoReCa Supervisor in Riyadh, Saudi Arabia. This role is responsible for managing and expanding the brand's presence within the HoReCa channel across the Kingdom. The HoReCa Supervisor will focus on cultivating strategic partnerships with key venues, executing on-ground activations, and driving sales strategies to achieve volume targets, enhance brand awareness, and encourage consumer trial.

Key Responsibilities

• Conduct market mapping of the KSA HoReCa landscape to identify high-potential outlets and expand the brand's network.
• Drive new product listings and distribution in targeted venues to increase the active customer base.
• Create and maintain an accurate database of HoReCa customers, classifying them by tier and potential.
• Serve as the primary point of contact for venue owners and shisha masters, fostering long-term relationships.
• Negotiate commercial agreements and listing fees to secure volume commitments and brand visibility.
• Ensure consistent stock availability and product rotation within outlets to prevent out-of-stocks and maintain product freshness.
• Oversee the execution of brand activations, sampling events, and promotional nights to drive consumer trial.
• Implement and maintain Point of Sale Materials (POSM) and branding elements to maximize brand awareness within venues.
• Manage third-party agencies or brand ambassadors to ensure activations meet brand guidelines and Key Performance Indicators (KPIs).
• Monitor and report on key performance indicators including Volume, Distribution, Trial rates, and Return on Investment (ROI) on activations.
• Gather and report on competitor activities, pricing strategies, and emerging HoReCa trends in the KSA market.

Qualifications and Requirements

• A Bachelor's degree in Business Administration, Marketing, or a related field is required.
• A minimum of 3 years of relevant experience in the HoReCa sector, specifically within the KSA market, is essential.
• A strong understanding of Saudi HoReCa dynamics, key influencers, and the regulatory environment is crucial.
• Proven ability to identify and pursue new business opportunities while nurturing existing relationships.
• Demonstrated track record of successfully negotiating listings and commercial terms with venue owners.
• High attention to detail regarding brand visibility and event management.
• Fluency in Arabic and a basic understanding of English are essential.
• Willingness to travel extensively within the assigned territory/cities in KSA.
• Flexibility to work non-traditional hours, including evenings and weekends, as required by the demands of the HoReCa sector.

Required Skills

• HoReCa expertise
• Market Mapping
• New Listings acquisition
• Database Management
• Stakeholder Engagement
• Negotiation
• Stock Availability management
• Brand Activations execution
• Trade Marketing
• Point of Sale Materials (POSM) implementation
• Agency Supervision
• Performance Monitoring
• Market Intelligence gathering
• Business Development
• Relationship Management
• Attention to Detail
• Willingness to travel
• Adaptability to flexible working hours

Work Environment and Location

This is a full-time position based in Riyadh, Saudi Arabia. The role requires extensive travel within the assigned territory and cities in KSA. Candidates must be flexible to work non-traditional hours, including evenings and weekends, as dictated by the demands of the HoReCa sector.