Full-time Archivist Jobs in Riyadh

About the Role

Nesma Infrastructure & Technology is seeking a Document Controller to join its team in Riyadh, Saudi Arabia. This role is essential for managing project documentation, ensuring all records are accurate, up-to-date, and readily accessible to the project team. The Document Controller will play a key part in maintaining the integrity and efficiency of project operations.

Key Responsibilities

• Manage and maintain all project documentation, including contracts, drawings, and specifications.
• Ensure all project documents are filed, cataloged, and archived according to established procedures.
• Coordinate with various project teams to gather, review, and distribute documentation in a timely manner.
• Implement and enforce document control procedures and best practices throughout all project phases.
• Assist in the preparation of project reports and presentations by organizing relevant documentation.

Qualifications and Requirements

• Bachelor's degree in a relevant field.

Required Skills

• Strong organizational skills and exceptional attention to detail are essential for managing complex documentation systems.
• Proficiency in using document management software and relevant digital tools.
• Excellent communication skills, both written and verbal, to facilitate clear and effective information exchange with project stakeholders.

Additional Information

This is a full-time position based in Riyadh, Saudi Arabia. The ideal candidate will have between 2 to 5 years of experience in a document control role.

About the Role

Al Muhaidib 1st Mission is seeking a diligent and organized Document Controller to oversee and manage all project-related documentation and correspondence. This role is crucial for ensuring the proper management, organization, and preservation of all documents pertaining to projects and companies, in line with internal requirements and client specifications. The Document Controller will be responsible for the complete lifecycle of documents, including receiving, reviewing, registering, and distributing documents and plans to the relevant parties.

Role Overview

This full-time position is based in Riyadh, Saudi Arabia. The Document Controller will be expected to maintain document control systems, follow up on reviews, ensure the accuracy of document submissions (Version Control), and archive documents for easy retrieval. The role also involves liaising with project teams to ensure timely delivery of documents and supporting the efficiency of workflows and the provision of documentation.

Key Responsibilities

• Manage the receipt, registration, and distribution of all project documents and correspondence.
• Ensure the accurate and timely submission and distribution of documents, adhering to established procedures and standards.
• Maintain and update document control systems, ensuring all project documentation is organized and accessible.
• Follow up on document reviews and approvals, ensuring timely completion and submission of documents.
• Archive project documents and records in an organized and efficient manner for easy retrieval.
• Liaise with internal teams and external stakeholders to facilitate communication and ensure smooth project workflows.
• Support the provision of documentation and ensure the integrity of data.
• Maintain a high level of attention to detail in all documentation tasks.
• Ensure timely and accurate communication regarding document status and updates.
• Ensure adherence to strict and accurate document control and execution practices.
• Provide timely and accurate reports on document status.

Qualifications and Requirements

• Must be a Saudi national.
• Possess a Bachelor's degree or Diploma in Business Administration or a related field.
• Proficiency in English (reading, writing, and communication).
• Over 10 years of experience in a relevant role.

Required Skills

• Document Management
• Record Keeping
• Version Control
• MS Office Suite
• PDF Tools
• Document Management Systems (DMS)
• Strong organizational and administrative skills
• Attention to detail
• Excellent communication skills

Work Environment

This is a full-time position located in Riyadh, Saudi Arabia.