Full-time Archivist Jobs in Riyadh

About the Role

Nesma Infrastructure & Technology is seeking a Document Controller to join its team in Riyadh, Saudi Arabia. This role is essential for managing project documentation, ensuring all records are accurate, up-to-date, and readily accessible to the project team. The Document Controller will play a key part in maintaining the integrity and efficiency of project operations.

Key Responsibilities

• Manage and maintain all project documentation, including contracts, drawings, and specifications.
• Ensure all project documents are filed, cataloged, and archived according to established procedures.
• Coordinate with various project teams to gather, review, and distribute documentation in a timely manner.
• Implement and enforce document control procedures and best practices throughout all project phases.
• Assist in the preparation of project reports and presentations by organizing relevant documentation.

Qualifications and Requirements

• Bachelor's degree in a relevant field.

Required Skills

• Strong organizational skills and exceptional attention to detail are essential for managing complex documentation systems.
• Proficiency in using document management software and relevant digital tools.
• Excellent communication skills, both written and verbal, to facilitate clear and effective information exchange with project stakeholders.

Additional Information

This is a full-time position based in Riyadh, Saudi Arabia. The ideal candidate will have between 2 to 5 years of experience in a document control role.

Job Title: Insurance Claims Officer and Data Entry

We are looking for an Insurance Claims Officer and Data Entry who possesses high accuracy, organizational skills, and continuous follow-up ability, to contribute to the efficient and professional management of claims, files, and administrative and financial transactions.

Tasks and Responsibilities:

• Follow up on insurance claims with insurance companies until claims are closed and dues are received.
• Review financial claims and ensure the completeness of the required documents and paperwork.
• Continuously and accurately enter and update data in the approved systems.
• Create, organize, and update the Excel files related to claims, transactions, and reports professionally.
• Update all data and transactions promptly and ensure their accuracy and safety.
• Prepare periodic reports and necessary statistics for management.
• Organize and archive files and documents electronically and physically according to a clear and easy-to-refer system.
• Follow up on administrative and financial transactions and ensure their completion within specified deadlines.
• Interact with government platforms and complete related transactions.
• Use the Najiz platform and follow up on related requests, procedures, and cases.
• Coordinate with insurance companies, government entities, and relevant parties to ensure quick completion.
• Maintain the confidentiality of data, information, and files related to the company.

Requirements:

• Previous experience in insurance claims or administrative work and data entry.
• Proficient in using Microsoft Office programs, especially Excel at an advanced level.
• Ability to create tables and reports, organize data, and analyze it.
• Good knowledge of Saudi government platforms.
• Practical knowledge and experience with the Najiz platform.
• High skills in organization, archiving, and file management.
• Accuracy, commitment, and ability to take responsibility.
• Strong communication and follow-up skills and efficiency in completing tasks.

Required Attributes:

• Very organized and detail-oriented.
• Quick learner and good at handling situations.
• Possesses continuous follow-up skills and does not neglect any transaction.
• Able to prioritize and work under pressure.
• Possesses initiative and high professionalism in performing tasks.

About the Role

Al Muhaidib 1st Mission is seeking a diligent and organized Document Controller to oversee and manage all project-related documentation and correspondence. This role is crucial for ensuring the proper management, organization, and preservation of all documents pertaining to projects and companies, in line with internal requirements and client specifications. The Document Controller will be responsible for the complete lifecycle of documents, including receiving, reviewing, registering, and distributing documents and plans to the relevant parties.

Role Overview

This full-time position is based in Riyadh, Saudi Arabia. The Document Controller will be expected to maintain document control systems, follow up on reviews, ensure the accuracy of document submissions (Version Control), and archive documents for easy retrieval. The role also involves liaising with project teams to ensure timely delivery of documents and supporting the efficiency of workflows and the provision of documentation.

Key Responsibilities

• Manage the receipt, registration, and distribution of all project documents and correspondence.
• Ensure the accurate and timely submission and distribution of documents, adhering to established procedures and standards.
• Maintain and update document control systems, ensuring all project documentation is organized and accessible.
• Follow up on document reviews and approvals, ensuring timely completion and submission of documents.
• Archive project documents and records in an organized and efficient manner for easy retrieval.
• Liaise with internal teams and external stakeholders to facilitate communication and ensure smooth project workflows.
• Support the provision of documentation and ensure the integrity of data.
• Maintain a high level of attention to detail in all documentation tasks.
• Ensure timely and accurate communication regarding document status and updates.
• Ensure adherence to strict and accurate document control and execution practices.
• Provide timely and accurate reports on document status.

Qualifications and Requirements

• Must be a Saudi national.
• Possess a Bachelor's degree or Diploma in Business Administration or a related field.
• Proficiency in English (reading, writing, and communication).
• Over 10 years of experience in a relevant role.

Required Skills

• Document Management
• Record Keeping
• Version Control
• MS Office Suite
• PDF Tools
• Document Management Systems (DMS)
• Strong organizational and administrative skills
• Attention to detail
• Excellent communication skills

Work Environment

This is a full-time position located in Riyadh, Saudi Arabia.

About the Role

Esnad Contracting is seeking a Vendor Master Data Specialist to join its team in Riyadh. This role is essential for maintaining the accuracy and integrity of vendor records, ensuring compliance and operational efficiency. The specialist will manage the end-to-end process of creating and maintaining vendor master data, verifying that all vendors meet stringent due diligence standards prior to activation.

This full-time position is based in Riyadh. The role requires a proactive individual with a strong understanding of data management principles and experience with ERP systems, specifically NetSuite. The ideal candidate will possess exceptional organizational skills and a commitment to maintaining clean, verified, and audit-ready vendor information.

Key Responsibilities

• Own the creation and maintenance of vendor master records to a clean, verified, and audit-ready standard.
• Ensure every vendor passes complete due diligence, sanctions screening, duplicate checks, and independent bank confirmation before activation.
• Create and maintain vendor records in the ERP system after verifying that all onboarding documentation is complete and valid.
• Verify commercial registration, tax registration, and national address against official government portals.
• Conduct sanctions screening against relevant international and local lists at onboarding and on a quarterly basis.
• Perform duplicate-vendor checks based on legal name, registration number, tax number, and bank account details.
• Execute independent bank confirmation by calling back to the registered number before activating any banking details.
• Process changes to vendor addresses, contact information, banking details, and tax data.
• Manage the deactivation and reactivation of vendor records as required.
• Maintain an accurate vendor change log, ensuring separation between the maker and checker roles.
• Manage the renewal of expiring vendor documentation and retain the complete due diligence file for each vendor.

Qualifications and Requirements

• Hands-on experience with NetSuite is mandatory.
• Proven experience in vendor management and maintaining vendor master data.
• Familiarity with know-your-customer (KYC) and anti-money laundering (AML) screening principles is considered an advantage.
• Fluent in both Arabic and English, with clear written and verbal communication skills for verification calls.
• 2-5 years of relevant experience.

Required Skills

• Strong command of NetSuite vendor records and associated workflows.
• High attention to detail and strong data discipline.
• Methodical and process-driven approach to tasks.
• Comfortable with documentation and record-keeping.
• Sound judgment in identifying duplicate or high-risk vendors.
• Excellent communication skills, both written and verbal, particularly for verification purposes.

Work Environment and Location

This is a full-time position based in Riyadh, Saudi Arabia. Educational background is open; any field of study is acceptable for a candidate who demonstrates strength in the required areas.