Executive Secretary Jobs in Riyadh

About the Role

Tahaluf, a leading organizer of B2B live and on-demand events in Saudi Arabia, is seeking a Conference Support Administrator for a 5-month freelance/contractor position. As a joint venture involving Informa PLC, the Saudi Federation for Cybersecurity, Programming and Drones (SAFCSP), and the Events Investment Fund (EIF), Tahaluf is responsible for organizing major events such as LEAP, Cityscape, Black Hat MEA, and CPHI Middle East. This role offers an opportunity to contribute to large-scale projects within a collaborative team environment, supporting the success of prominent global events.

Role Overview

This position requires an administrator with a strong focus on detail and advanced proficiency in Microsoft Excel, specifically in managing v-lookups, pivot tables, and financial reporting. The Conference Support Administrator will play a key role in supporting the Content and Sales teams by maintaining budget trackers, processing speaker and supplier payments, and ensuring accurate record-keeping for event-related expenditures.

Key Responsibilities

• Manage v-lookups, pivot tables, and financial reporting requirements using advanced Excel skills.
• Maintain the budget tracker on the ERP system for the Content and Sales teams.
• Process conference speaker-related payments, including honorariums, speaker fees, and reimbursements.
• Handle supplier payments for event-related activities across the Content, VIP, Investor Program, and Sales teams.
• Manage event expenses from logistics suppliers/vendors and process invoice payments as required.
• Update budget and invoice trackers, along with contingent worker records.
• Maintain accurate records and databases pertaining to speaker and content/logistics vendor payments.
• Create and maintain an accreditation guide according to the accreditation provider's specifications, if applicable.
• Upload conference content, including the conference program, speaker details, and whitepapers, to the digital event platform.
• Provide general administrative support to the conference team as needed.

Qualifications and Requirements

• Proven experience and strong proficiency in Microsoft Excel, including v-lookups and pivot tables.
• Experience with financial reporting.
• Experience maintaining budget trackers on an ERP system.
• Experience processing supplier payments.
• Experience processing invoice payments.
• Experience creating and maintaining accreditation guides.
• Experience uploading content to digital event platforms.
• Strong communication skills.
• Excellent customer service skills.
• Proficiency in IT skills, including Microsoft Office Suite.
• Familiarity with CRM systems.
• Strong organizational skills.
• Ability to prioritize workload effectively.
• Exceptional attention to detail.
• Proven ability to meet deadlines.
• Ability to work effectively within a team environment.

Work Context

This is a 5-month, full-time, fixed-term freelance/contractor role. The position is based in Riyadh, Saudi Arabia, but the role can be performed remotely. Relocation or sponsorship support is not provided for this position. Tahaluf is committed to diversity and inclusion, and hiring decisions are based on relevant qualifications and merit. The company provides a disability-friendly environment; please inform them if support or adjustments are required during the interview or selection process.

About the Role

INMAR is seeking an experienced Development Controls Manager to oversee portfolio-level planning, reporting, governance, and performance monitoring across a diverse real estate development portfolio. This role serves as a central point for development controls, ensuring projects are tracked, risks are managed, milestones are met, and executive leadership receives accurate information for strategic decision-making. The successful candidate will establish and maintain development control frameworks, portfolio reporting systems, stage-gate governance processes, and performance dashboards.

Key Responsibilities

• Establish and manage development controls frameworks, reporting standards, governance calendars, and portfolio monitoring processes.
• Develop and maintain project governance tools, including stage-gate trackers, decision logs, action trackers, and performance reporting systems.
• Ensure consistency, transparency, and adherence to best practices across all development reporting and project controls processes.
• Support executive decision-making through structured governance and comprehensive performance reporting.
• Maintain master development programs, critical paths, project dependencies, and portfolio schedules.
• Monitor project progress against approved milestones, deliverables, and development objectives.
• Prepare portfolio dashboards, executive reports, and performance summaries for senior leadership.
• Provide visibility on key development metrics, project status, schedule performance, and strategic priorities.
• Maintain portfolio-wide risk registers, issue logs, mitigation plans, and decision records.
• Monitor project performance proactively and identify emerging risks, constraints, and opportunities.
• Maintain visibility of project budgets, cost forecasts, Total Development Cost (TDC) updates, variances, and key commercial decision points.
• Support leadership in evaluating project performance against approved business objectives.
• Coordinate reporting inputs across Development, Technical, Commercial, Procurement, Authorities, Finance, Cost Management, and Delivery teams.
• Facilitate information flow between project teams and executive leadership.
• Ensure development reporting accurately reflects current project status and supports informed decision-making.
• Manage and mentor Development Controls support resources, including document control and project coordination personnel.

Qualifications and Requirements

• Bachelor’s degree in Engineering, Construction Management, Project Management, Business Administration, or a related discipline.
• 10 to 15 years of experience in project controls, development controls, PMO, portfolio reporting, scheduling, risk management, or large-scale development programs.
• Proven experience managing reporting and governance frameworks within real estate, construction, infrastructure, or development organizations.
• Strong understanding of project scheduling, portfolio management, risk management, governance, and reporting methodologies.
• Advanced proficiency in Primavera P6, Microsoft Project, Power BI, Microsoft Excel, and other relevant reporting tools.
• Professional certifications such as PMP, PMI-SP, Project Controls Certification, or equivalent are preferred.

Required Skills

• Development Controls Frameworks
• Portfolio Reporting Systems
• Stage-Gate Governance Processes
• Performance Dashboards
• Project Governance Tools
• Master Development Programs
• Critical Path Analysis
• Portfolio Schedules
• Risk Registers
• Issue Logs
• Mitigation Plans
• Cost Management
• Total Development Cost (TDC)
• Primavera P6
• Microsoft Project
• Power BI
• Microsoft Excel
• Analytical Skills
• Problem-Solving
• Planning
• Scheduling
• Reporting
• Stakeholder Management
• Coordination

Work Environment

This full-time role is based in Riyadh, Saudi Arabia. The position offers the opportunity to shape and control a major development portfolio, collaborate closely with executive leadership on strategic initiatives, and gain exposure to high-profile mixed-use, residential, hospitality, retail, and commercial developments within a dynamic real estate organization.

About the Role

Mawhiba Foundation is seeking a specialized Project Manager to join the Project Management Office (PMO) in Riyadh, Saudi Arabia. This full-time role aims to ensure effective planning, execution, monitoring, reporting, and closure of organizational projects. The Project Manager will play a pivotal role in supporting effective decision-making through accurate tracking of project performance, data analysis, and proactive management of risks and issues, while adhering to approved objectives, timelines, KPIs, and PMO governance standards.

Key Tasks and Responsibilities

• Manage assigned projects from initiation to closure, strictly adhering to approved project management methodologies and PMO standards.
• Develop comprehensive project plans and meticulously track them, including timelines, milestones, deliverables, dependencies, and resource allocation.
• Effectively coordinate with project sponsors and internal stakeholders to define clear scope and objectives, roles, and expected outcomes.
• Oversee and monitor all project activities to ensure timely execution and successful achievement of planned deliverables.
• Support the implementation and adherence to PMO governance requirements, including the use of standardized templates, documentation practices, and reporting.
• Continuously monitor project progress against approved plans, KPIs, milestones, and other performance metrics.
• Maintain accurate and up-to-date project documentation, including status updates, meeting minutes, action logs, risk logs, and issue logs.
• Ensure all project updates are accurate, timely, and fully compliant with PMO reporting requirements.
• Proactively identify, assess, and monitor project risks, issues, and dependencies throughout the project lifecycle.
• Follow up on the implementation of risk mitigation plans and corrective actions with all relevant stakeholders.
• Escalate critical risks, major delays, and project challenges to facilitate timely and informed decision-making.
• Support the effective management of project changes, ensuring their impact on scope, schedule, and deliverables is comprehensively assessed.
• Prepare and deliver periodic project reports, dashboards, executive summaries, and performance updates.
• Track and analyze project KPIs to identify progress, highlight gaps, identify risks, and discover opportunities for improvement.
• Utilize data analysis to provide actionable insights that enhance project performance monitoring and support strategic decision-making.
• Present project status, achievements, challenges, and recommendations in a clear, organized, and professional manner.
• Coordinate with internal departments, project teams, and business owners to ensure smooth and effective project execution.
• Facilitate meetings, workshops, follow-up sessions, and status review meetings related to projects.
• Ensure all stakeholders are continuously updated on project progress, required actions, identified risks, and key decisions.
• Support the alignment of project teams with PMO requirements and established best practices.

Qualifications and Requirements

• A Bachelor's degree in Business Administration, Project Management, Engineering, or a closely related field is a mandatory requirement.
• A Project Management Professional (PMP) certification is a mandatory requirement for this role.
• A minimum of 5 years of professional experience in project management is required.
• Proven experience in tracking Key Performance Indicators (KPIs) is essential.
• Strong analytical skills are required for this position.
• Strong reporting skills are required for effective communication of project status and insights.

Core Skills

• Project Management
• KPI Tracking
• Analytical Skills
• Reporting Skills

Job Details

The incumbent will work in Riyadh, Saudi Arabia, in a full-time capacity. This opportunity requires 5 to 10 years of experience in project management.

About the Role

AtkinsRéalis, a world-class engineering services and nuclear organization, is seeking a Manager - Project Control to join their team in Riyadh, Saudi Arabia. This role is pivotal in overseeing integrated planning, scheduling, cost control, and performance monitoring across all contracts. The Manager - Project Control will ensure alignment with program objectives and provide crucial support for informed decision-making by the Employer, contributing to the transformation of infrastructure and energy systems.

Key Responsibilities

• Monitor contractor schedules, progress, and milestones to ensure alignment with approved plans and overall program timelines.
• Oversee cost control, forecasting, and budget tracking across multiple contracts and work streams.
• Validate contractor reporting, ensuring the accuracy of progress, cost, and performance data.
• Identify schedule delays, cost risks, and performance deviations, and ensure that corrective actions are implemented effectively.
• Provide integrated dashboards, comprehensive reporting, and strategic insights to support the Employer's decision-making processes.

Qualifications and Experience

• A minimum of 7 years of experience in project controls, planning, cost control, or program management within infrastructure or transport projects.
• Demonstrated experience working in multi-contract or Project Management Consultancy (PMC) environments.
• The role requires 5-10 years of experience.

Required Skills

• Proficiency in Project Controls, Planning, and Cost Control methodologies.
• Experience in Program Management.
• Expertise in scheduling tools such as Primavera and MS Project.
• Familiarity with cost control systems and reporting frameworks.
• Strong analytical and reporting capabilities.
• Excellent stakeholder coordination skills are essential for this role.

Work Location and Type

This is a full-time position based in Riyadh, Saudi Arabia.

Join Carrier as a Sales Coordinator in Riyadh!

Carrier is a global leader in heating, ventilation, and air conditioning (HVAC). We are looking for a Sales Coordinator to enhance our business operations. As a key member of our team, you will work closely with the Sales, Supply Chain, and Finance departments.

Role Responsibilities:

• Coordinate with Sales and Support functions on daily activities.
• Manage documentation requirements.
• Prepare Advance Tax Proforma and LC documents.
• Oversee approval processes for sales support activities.
• Collaborate with the sales team on demand forecasting.

Minimum Requirements:

• 4-5 years of relevant experience in a similar industry.
• Proficiency in SAP/ERP Systems and MS Excel.
• Excellent communication and interpersonal skills.
• Fluency in English and Arabic.

Why Join Us?
At Carrier, we offer competitive salaries, professional development opportunities, and a focus on innovation and teamwork. We celebrate diversity and inclusion as central to our success. Be part of our mission to create a healthier, more sustainable world.

About the Role

Riyadh Air (RX), headquartered in Riyadh, Saudi Arabia, is establishing itself as a new national airline focused on shaping the future of aviation and enhancing the Kingdom's position as a global hub for trade and travel. As a digitally native airline, Riyadh Air plans to connect the Kingdom to over 100 destinations. We are seeking an experienced aviation logistics leader to join our team as the Manager AOG Desk. This role is central to ensuring aircraft are returned to service promptly and safely by leading Aircraft on Ground (AOG) Desk operations and overseeing spare-parts recovery activities.

Core Responsibilities

The Manager AOG Desk will be responsible for end-to-end AOG coordination, which includes parts sourcing, logistics execution, and managing supplier escalations. A key aspect of this role involves providing real-time communication to stakeholders during operational disruptions. In a high-pressure, time-critical environment, you will prioritize multiple concurrent AOG events, allocate resources effectively, and ensure strict adherence to approved sourcing channels, policies, and procedures. This position requires close collaboration with engineering, maintenance, procurement, logistics providers, and suppliers to achieve rapid and reliable recovery outcomes.

Performance and Improvement

You will define and monitor AOG performance metrics, conduct post-event reviews, and drive continuous improvement initiatives aimed at reducing repeat events, shortening recovery times, and enhancing overall spare-parts readiness. Contribution to AOG budgeting and forecasting, aligned with fleet growth and operational demand, is also a significant part of this role. The ultimate goal is to ensure operational resilience, maintain schedule integrity, and guarantee aircraft availability.

Qualifications and Experience

We are looking for candidates with a degree qualification and a minimum of 7 years of experience leading airline spares, AOG, or logistics teams. Demonstrated exposure to operational control or airline operations environments is essential. You should possess strong hands-on experience managing AOG spare-parts recovery under time-critical conditions, along with proven experience in supplier escalation and logistics execution in similar demanding situations. A solid understanding of inventory control, materials planning, and logistics systems is required, as is experience with compliance-driven processes.

Required Skills and Capabilities

• Ability to make sound decisions under pressure.
• Capability to manage complex, competing priorities.
• Clear communication with senior stakeholders.
• Strong leadership, coordination, and continuous improvement capabilities.
• Proficiency in aviation logistics, spare-parts recovery, and AOG coordination.
• Expertise in parts sourcing, logistics execution, and supplier escalation.
• Skills in prioritizing concurrent AOG events and effective resource allocation.
• Knowledge of compliance with sourcing channels, policies, and procedures.
• Experience in coordinating with engineering, maintenance, procurement, logistics providers, and suppliers.
• Competence in AOG performance metrics management and post-event reviews.
• Experience with AOG budgeting and forecasting.
• Ability to ensure operational resilience, schedule integrity, and aircraft availability.

Job Details

This is a full-time position for the role of Manager AOG Desk at Riyadh Air. The role is based in Riyadh, Riyadh Region. The company requires a minimum of 10 years of relevant experience for this position.